Services: General Tenders Western Cape | September 2026

Returnable documents: schedule f.5: Declaration of interest – state employees (mbd 4 amended) ............................................................ 88, schedule f.7: Declaration of tenderer’s past supply chain management practices (mbd 8) .................................. 91, schedule f.10: Proposed deviations and qualifications by tenderer ....................................................................... 96, 2.2.19.2 Evidence of tax compliance, record its tax compliance status pin number on the details of tenderer pages of the tender, each party to a consortium/joint venture shall submit a separate tax compliance status pin., Before making an award the cct must verify the bidder’s tax compliance status. Where the, made arrangement to meet their outstanding tax obligations. The proof of tax compliance submitted, by the bidder must be verified by the cct via csd or e-filing. The cct should reject a bid submitted, by the bidder if such bidder fails to provide proof of tax compliance within the timeframe stat

Returnable documents: schedule f.5: Declaration of interest – state employees (mbd 4 amended) ...................................................... 96, schedule f.7: Declaration of tenderer’s past supply chain management practices (mbd 8)............................. 99, schedule f.10: Proposed deviations and qualifications by tenderer ................................................................104, 2.2.19.2 Evidence of tax compliance, responsibility of the tenderer to submit evidence in the form of a valid tax compliance status pin issued by, or included with this tender. The tenderer must record its tax compliance status pin number on the details, each party to a consortium/joint venture shall submit a separate tax compliance status pin., Before making an award the cct must verify the bidder’s tax compliance status. Where the recommended, their outstanding tax obligations. The proof of tax compliance submitted by the bidder must be verified by the, cct via csd or e-filing. The cct should reject a bid submitted by the bidder if such bidder fails to provide, proof of tax compliance within the timeframe stated herein.

Returnable documents: schedule f.5: Declaration of interest – state employees (mbd 4 amended) .......................................................... 125, schedule f.7: Declaration of tenderer’s past supply chain management practices (mbd 8) ................................ 128, schedule f.10: Proposed deviations and qualifications by tenderer ..................................................................... 132, 2.2.19.2 Evidence of tax compliance, record its tax compliance status pin number on the details of tenderer pages of the tender, each party to a consortium/joint venture shall submit a separate tax compliance status pin., Before making an award the cct must verify the bidder’s tax compliance status. Where the, made arrangement to meet their outstanding tax obligations. The proof of tax compliance submitted, by the bidder must be verified by the cct via csd or e-filing. The cct should reject a bid submitted, by the bidder if such bidder fails to provide proof of tax compliance within the timeframe state

Returnable documents: schedule f.5: Declaration of interest – state employees (mbd 4 amended) ............................................................ 98, schedule f.7: Declaration of tenderer’s past supply chain management practices (mbd 8) ................................ 101, schedule f.10: Proposed deviations and qualifications by tenderer ..................................................................... 105, 2.2.19.2 Evidence of tax compliance, responsibility of the tenderer to submit evidence in the form of a valid tax compliance status pin issued by, or included with this tender. The tenderer must record its tax compliance status pin number on the details, each party to a consortium/joint venture shall submit a separate tax compliance status pin., Before making an award the cct must verify the bidder’s tax compliance status. Where the recommended, their outstanding tax obligations. The proof of tax compliance submitted by the bidder must be verified by the, cct via csd or e-filing. The cct should reject a bid submitted by the bidder if such bidder fails to provide, proof of tax compliance within the timeframe s

Submission method: email to [email protected]. Quotations received after the closing time will not be accepted. Returnable documents (all must be completed, signed and submitted with the quotation): - sbd 4 (bidder's disclosure): discloses whether any director, shareholder or controlling person is employed by the state or connected to the procuring institution. False disclosure disqualifies the bid. - Sbd 6.1 (Preference points claim): claims specific-goal points; must be signed and supported by the required ownership evidence. - Quotation on company letterhead, including item descriptions, validity period, banking details, contact details and csd maaa number. - Food premises certificate issued by the municipality in the name of the bidding company (mandatory). - Csd registration report or maaa number. - SARS tax status pin or csd number/report. - B-bbee certificate or sworn affidavit (sanas/cipc accredited) or cipc ownership certificate, if claiming specific-goal points. - Medical certificate signed by a medical practitioner with practice number, if claiming disability ownership points. Disqualification risks: - failure to submit the food premises certificate. - Any mandatory form omitted or unsigned. - Quotations received after the closing time. Other conditions: - NO goods or services may be delivered before an official order is received from the department. - Failure to deliver within agreed timelines may result in order cancellation and possible inclusion on the database of restricted suppliers.

Bidders must submit the completed list of tender returnables (category 4, revision 7) with all required quality documents and form a. The returnable documents include section a (quality management system requirements) and section b (evidence of qms in operation). All documents must be completed and submitted as specified; failure to submit required returnables may lead to disqualification.

Returnable documents:

Returnable documents:

Submit electronically via the TRANSNET e-tender submission portal (https://transnetetenders.azurewebsites.net). Uploads must be done at least a day before closing to avoid internet issues; maximum 30mb per upload, multiple uploads permitted. NO late tenders accepted. Telephonic, telegraphic, facsimile or e-mailed offers will not be accepted. Documents must be marked for the attention of celeste jacobs (employer's agent). Closing time: 11:00am on 23 september 2026. Tender offers must remain valid for 12 weeks after closing.

The following general conditions will apply to the tender: 8. We undertake to make payment for the services rendered in accordance with the terms and conditions of 1. All bids must be submitted on the official forms the contract, within 30 (thirty) days after receipt of an supplied by the municipality. Invoice. 2. Under NO circumstances, whatsoever may the bid forms 9. A firm completion period/date must be indicated from the be retyped or redrafted. Official order date. 3. Subject to the provisions of clause 5 of this document, NO 10. NO bid will be accepted from persons in the service of the alterations / corrections to the information in the state. Document (including pricing) may be performed by 11. Sealed tender marked “tender nr: SCM11/2026/27 pasting another page over IT with glue. Cutting of grass at wwtw and wtw in cape 4. The use of correction fluid / tape is prohibited. Agulhas municipal area “must be placed in the tender box at the municipal offices, 1 dirkie uys street, 5. Notwithstanding the provisions of clause 3 of this bredasdorp or posted to reach the municipal manager, document, alterations and/or corrections may only be cape agulhas municipality, po box 51, bredasdorp, affected as follows: 7280 not later than 12:00 on friday, 25 september 5.1 By striking a straight line in black ink through the 2026 after which IT will be opened in the public. Incorrect information in such a manner that the 12. Any bid received without the “bid number and / or title” information that has been struck through remains legible; clearly endorsed on the envelope will not be opened and writing, the altered or corrected information as read out during the bid opening session and will not be appropriate (under, above or next to the information to be considered. Corrected) and initialing in the margin next to each and every alteration or correction. 13. Council reserves the right not to accept any tender. NO faxes or e-mails will be accepted and only the supplied 5.2 All corrections/alterations to the pricing schedule / bill of municipal tender form may be used. Quantities (boq) and / or any pricing not effected in accordance with clause 5.1 Above, will be rejected. 14. A tax compliance status pin as issued by the south african revenue service, must be submitted with the 6. Bids submitted must be complete in all respects. Tender, otherwise the tender will be disqualified. 6.1 The bidder is advised to check the number of pages and 15. The 80/20 scoring system, as stated in the cape agulhas to satisfy himself that none are missing or duplicated. Municipal supply chain management policy, will be used 6.2 The bidder must ensure that his/her bid document is when considering tenders. Securely bound. 16. Payment of municipal accounts (shedule 1 6.2.1 All supporting documents must be submitted by d) either stapling IT to the relevant form in the bid document, or by submitting a bound annexure the tenderer must attach, a latest municipal account, containing all supporting documents. Which provides proof that his payment of municipal accounts is up-to-date and complete the certificate for 6.2.2 The municipality will not take any responsibility municipal services and must be verified by the for missing / lost pages, in cases where the municipality where account is held. In the event of bidder submits loose pages (not securely leasing, a lease agreement must be attached to the attached to the bid document or annexure with tender document. Supporting documents). 17. Please note that any suspicious collusive bidding 7. All schedules as well as the following documents must behaviour and restrictive practices by bidders will be be completed and submitted with the bid documents, reported to the competition commission for investigation failure to complete and submit the following will invalidate and possible imposition of administrative penalties. Your bid: a) cambd 1 - invitation to bid 18. The tender must be valid up to 90 days after the b) cambd 4 - declaration of interest closing date. C) cambd 6.1 - Preference points form in 19. Any bid received after the appointed time for the closing terms of the preferential procurement of bids shall not be considered but shall be filled regulations 2022 unopened with other bids received, which bid(s) can be returned to the bidder at his request and cost. D) cambd 8 - declaration of bidder’s past supply chain management practices 20. Pricing e) cambd 9 - certificate of independent 20.1 Rates and prices offered by the bidder must be written bid determination into the pricing schedule or form of offer of this f) form of offer and acceptance document by hand, completed in full and originally signed by the duly authorized signatory. Reference nr: SCM11/2026/27 24 | p a g e 20.2 All prices shall be quoted in south african currency, 23.2 Check the highest ranked tender or tenderer with the and be inclusive of value added tax (VAT) highest number of tender evaluation points after the evaluation of tender offers in accordance with 20.3 Bid prices must include all expenses, disbursements, paragraph 20 for: and costs (e.g., Transport, accommodation etc..) Which may be required for the execution of the bidder’s a) the gross misplacement of the decimal obligations in terms of the contract. Bid prices shall point in any unit rate; cover the cost of all general risks, liabilities and b) omissions made in completing the pricing obligations set forth or implied in the contract, as well schedule or bills of quantities; or as overhead charges and profit (in the event that the c) arithmetic errors in: bid is successful), unless otherwise specified. I) line-item totals resulting from the 20.4 All bid prices will be final and binding. Product of a unit rate and a quantity 20.5 A bid will not be invalidated if the amount in words and in bills of quantities or schedules of the amount in figures do not correspond, in which case prices; or the amount in words shall be read out at the bid ii) the summation of the prices. Opening and shall be deemed to be the bid amount; 23.3 Notify the tenderer of all errors or omissions that are therefore, where there is a discrepancy between the identified in the tender offer and either confirm the amount in figures and the amount in words, the amount tender offer as tendered or accept the corrected total of in words shall apply. Prices. 20.6 If a bidder becomes a registered VAT vendor during 23.4 Where the tenderer elects to confirm the tender offer the contract period, the prices/rates as per the initial as tendered, correct the errors as follows: award will be considered to be inclusive of VAT and NO price adjustment (s) will be allowed. A) if bills of quantities or pricing schedules 21. Admission of bids apply and there is an error in the line-item total resulting from the product of the unit 21.1 Bidders shall be allowed to submit bids by mail, by rate and the quantity, the line-item total courier or by hand into the bid box or at the physical shall govern and the rate shall be address of the municipality (reception, over the counter at the scmu as applicable) before the closing time of corrected. Where there is an obviously the bids. Gross misplacement of the decimal point in the unit rate, the line-item total as quoted21.2 Bids received via courier services must be submitted in time and deposited into the bid box by the courier shall govern, and the unit rate shall be services. Officials may not deposit bids into the bid corrected. Box on behalf of courier services and the municipality b) where there is an error in the total of the accepts NO responsibility for late delivery by courier prices either as a result of other corrections services or for delivery at the wrong address. Required by this checking process or in the 21.3 Tenders that are deposited in the incorrect box or late tenderer's addition of prices, the total of the will not be considered. Prices shall govern, and the tenderer will be 22. Bid opening asked to revise selected item prices (and 22.1 Bids shall be opened in public at the cape agulhas their rates if bills of quantities apply) to municipal offices as soon as possible after the closing achieve the tendered total of the prices. Time for the receipt of bids. 24. Requirements of a valid bid: 22.2 Where practical, prices will be read out at the time of 24.1 The following duly completed documents and / or opening bids. Information must be submitted with the submission of 22.3 The municipality will record in a register (which is open the bid. Failure to comply with this requirement will to public inspection) and publish on its website, the invalidate the bid. The bid will not be considered, and details of bids received by the closing date and time. NO further correspondence will be entered into with regard to the following matters:22.4 Any bid received after the appointed time for the closing of bids shall not be considered but shall be 24.1.1 Non-submission of a valid tax filed unopened with the other bids received, which clearance certificate and / or pin, bid(s) can be returned to the bidder at his request and 24.1.2 Incomplete pricing schedule or bill of cost. Quantities, 23. Arithmetical errors, omissions and 24.1.3 A form of offer not signed in non- discrepancies erasable ink, 23.1 Check responsive tenders for discrepancies between amounts in words and amounts in figures. Where there is a discrepancy between the amounts in figures and the amount in words, the amount in words shall govern. Reference nr: SCM11/2026/27 25 | p a g e 24.1.4 Bid submissions with material 24.2.6.1 If a bidder fails to submit a b-bbee alterations / corrections not in certificate or a sworn affidavit with compliance with clause 3 and 5 the bid submission, the above will be rejected. Municipality will not request or allow the bidder to submit IT 24.2 The municipality may, after the closing date, request afterwards. Additional information or clarification of tenders in writing, which will include the following; 25. Test for responsiveness 24.2.1 To obtain a copy of the most recent 25.1 A bid will be considered non-responsive if: municipal account(s) from the 25.1.1 The bid is not in compliance with the recommended bidder; specifications. 24.2.2 To clarify or verify pricing where the 25.1.2 The bidder has not fully completed and signed prices are unclear or an obvious where required, all the returnable documents as mistake has been detected, e.g. A listed in the bid document and/or total price was given instead of a unit price or vice versa; 25.1.3 The bidder has failed to clarify or submit any supporting documentation within 3 business days 24.2.3 To obtain the personal income tax of being requested to do so in writing number(s) from the recommended bidder; 25.2 The municipality reserves the right to accept or reject: 24.2.4 To obtain a valid tax compliance status pin if the certificate has 25.2.1 Any variation, deviation, bid offer, or alternative expired or become inactive after the bid offer; may cancel the bidding process and closing date of the tender; reject all bid offers at any time before the formation of a contract. 24.2.5 To obtain a valid letter of good standing from the workmen’s 25.2.2 The municipality has the right to summarily compensation commissioner, the disqualify any bidder who, either at the date of latest assessment and proof of submission of a bid or at the date of its award, is payment thereof; indebted to the municipality in respect of any municipal rate and taxes or municipal service 24.2.6 To obtain a valid and original b-bbee charges for more than three months. However, certificate or sworn affidavit to verify an agreement signed by the bidder whereby the preference points claimed by a bidder bidder agrees that a percentage or fixed amounts where the bidder submitted only a at the discretion of the municipality, be deducted copy of the b-bbee certificate or from payments due to him/her for this bid, until sworn affidavit with the bid the debt is paid in full, will also be accepted by submission. The municipality. Popia disclaimer the information officer (municipal manager) undertakes that all personal and confidential information will be processed lawfully and in a reasonable manner that does not infringe the privacy of you or your organization as the data subject. The processing is necessary and complies with an obligation imposed by law on us, the responsible party and the processing protects your rights to effective service delivery. For more details, you can refer to the cape agulhas municipality, privacy policy available at www.capeagulhas.gov.za The protection of personal information act (popia), act NO. signed ........................................................ Date ................................................. Name ....................................................... Position ................................................. Tenderer ..................................................................................................................................... Reference nr: SCM11/2026/27 26 | p a g e form of offer and acceptance offer the employer, identified in the acceptance signature block, has solicited offers to enter into a contract for the procurement of: contract: SCM11/2026/27 cutting of grass at waste water treatment works & water treatment works in cape agulhas municipal area the tenderer, identified in the offer signature block, has examined the documents listed in the tender data and addenda thereto as listed in the returnable schedules, and by submitting this offer has accepted the conditions of tender. By the representative of the tenderer, deemed to be duly authorized, signing this part of this form of offer and acceptance, the tenderer offers to perform all of the obligations and liabilities of the service provider under the contract including compliance with all its terms and conditions according to their true intent and meaning for an amount to be determined in accordance with the conditions of contract identified in the contract data. The offered total of the prices inclusive of value added tax is ........................................................................................................ Rands (in words); r.......................................................in Figures this offer may be accepted by the employer by signing the acceptance part of this form of offer and acceptance and returning one copy of this document to the tenderer before the end of the period of validity stated in the tender data, whereupon the tenderer becomes the party named as the service provider in the conditions of contract identified in the contract data. Signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Capacity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . For the tenderer (name and . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Address of organization) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Name and

Returnable documents:

Quotations must be submitted in a sealed envelope, clearly marked with the quotation number and description, and placed in the municipal quotation box at the supply chain management offices, 11 lind street, swellendam, before 11h00 on 25 september 2026. The quotation box is open 24/7, with a standard opening size of 10cm high and 33cm wide. Quotations may only be submitted on the prescribed documents and must include a valid tax compliance status pin as issued by SARS. late quotations, and quotations received by e-mail or facsimile, will not be considered. Quotations must remain valid for 60 days from the closing date. All technical inquiries must be in writing to the responsible official; NO inquiries will be handled on the last two days before closing. Returnable documents include the prescribed quotation forms and a valid SARS tax compliance status pin.

The following general conditions will apply to the tender: 8. We undertake to make payment for the services rendered in accordance with the terms and conditions of 1. All bids must be submitted on the official forms the contract, within 30 (thirty) days after receipt of an supplied by the municipality. Invoice. 9. A firm completion period/date must be indicated from the2. Under NO circumstances, whatsoever may the bid forms official order date. Be retyped or redrafted. 10. NO bid will be accepted from persons in the service of the 3. Subject to the provisions of clause 5 of this document, NO state. Alterations / corrections to the information in the document (including pricing) may be performed by 11. Sealed tender marked “tender nr: Q21/2026/27 venue pasting another page over IT with glue. And catering for hosting certificate ceremony “must be placed in the tender box at the 4. The use of correction fluid / tape is prohibited. Municipal offices, 1 dirkie uys street, bredasdorp or posted to reach the municipal manager, cape agulhas 5. Notwithstanding the provisions of clause 3 of this municipality, po box 51, bredasdorp, 7280 not later than document, alterations and/or corrections may only be 12:00 on friday, 18 september 2026 after which IT will affected as follows: be opened in the public. 5.1 By striking a straight line in black ink through the 12. Any bid received without the “bid number and / or title” incorrect information in such a manner that the clearly endorsed on the envelope will not be opened and information that has been struck through remains legible; read out during the bid opening session and will not be writing, the altered or corrected information as considered. Appropriate (under, above or next to the information to be 13. Council reserves the right not to accept any tender. NO corrected) and initialing in the margin next to each and faxes or e-mails will be accepted and only the every alteration or correction. Municipal tender form supplied may be used. 5.2 All corrections/alterations to the pricing schedule / bill of 14. A tax compliance status pin as issued by the south quantities (boq) and / or any pricing not affected in african revenue service, must be submitted with the accordance with clause 5.1 Above, will be rejected. Tender, otherwise the tender will be disqualified. 6. Bids submitted must be complete in all respects. 15. The 80/20 scoring system, as stated in the cape agulhas 6.1 The bidder is advised to check the number of pages and municipal supply chain management policy, will be used to satisfy himself that none are missing or duplicated. When considering tenders. 6.2 The bidder must ensure that his/her bid document is 16. Payment of municipal accounts (shedule 1 securely bound. D) 6.2.1 All supporting documents must be submitted by the tenderer must attach a latest municipal account, either stapling IT to the relevant form in the bid which provides proof that his payment of municipal document, or by submitting a bound annexure accounts is up-to-date and completes the certificate for containing all supporting documents. Municipal services and must be verified by the municipality where account is held. In the event of 6.2.2 The municipality will not take any responsibility leasing, a lease agreement must be attached to the for missing / lost pages, in cases where the tender document. Bidder submits loose pages (not securely attached to the bid document or annexure with 17. Please note that any suspicious collusive bidding supporting documents). Behaviour and restrictive practices by bidders will be reported to the competition commission for investigation 7. All schedules as well as the following documents must and possible imposition of administrative penalties. Be completed and submitted with the bid documents, failure to complete and submit the following will invalidate 18. The tender must be valid for up to 90 days after the your bid: closing date. A) cambd 1 - invitation to bid 19. Any bid received after the appointed time for the closing b) cambd 4 - declaration of interest of bids shall not be considered but shall be filled c) cambd 6.1 - Preference points form in unopened with other bids received, which bid(s) can be terms of the preferential procurement returned to the bidder at his request and cost. Regulations 2022 20. Pricing d) cambd 8 - declaration of bidder’s 20.1 Rates and prices offered by the bidder must be written past supply chain management practices into the pricing schedule or form of offer of this e) cambd 9 - certificate of independent document by hand, completed in full and originally bid determination signed by the duly authorized signatory. F) form of offer and acceptance reference nr: Q21/2026/27 21 | p a g e 20.2 All prices shall be quoted in south african currency, 23.2 Check the highest ranked tender or tenderer with the and be inclusive of value added tax (VAT) highest number of tender evaluation points after the evaluation of tender offers in accordance with 20.3 Bid prices must include all expenses, disbursements, paragraph 20 for: and costs (e.g., Transport, accommodation etc.) Which may be required for the execution of the bidder’s a) the gross misplacement of the decimal obligations in terms of the contract. Bid prices shall point in any unit rate; cover the cost of all general risks, liabilities and b) omissions made in completing the pricing obligations set forth or implied in the contract, as well schedule or bills of quantities; or as overhead charges and profit (in the event that the c) arithmetic errors in: bid is successful), unless otherwise specified. I) line-item totals resulting from the 20.4 All bid prices will be final and binding. Product of a unit rate and a quantity 20.5 A bid will not be invalidated if the amount in words and in bills of quantities or schedules of the amount in figures do not correspond, in which case prices; or the amount in words shall be read out at the bid ii) the summation of the prices. Opening and shall be deemed to be the bid amount; 23.3 Notify the tenderer of all errors or omissions that are therefore, where there is a discrepancy between the identified in the tender offer and either confirm the amount in figures and the amount in words, the amount tender offer as tendered or accept the corrected total of in words shall apply. Prices. 20.6 If a bidder becomes a registered VAT vendor during 23.4 Where the tenderer elects to confirm the tender offer the contract period, the prices/rates as per the initial as tendered, correct the errors as follows: award will be considered to be inclusive of VAT and NO price adjustment (s) will be allowed. A) if bills of quantities or pricing schedules 21. Admission of bids apply and there is an error in the line-item total resulting from the product of the unit 21.1 Bidders shall be allowed to submit bids by mail, by rate and the quantity, the line-item total courier or by hand into the bid box or at the physical address of the municipality (reception, over the counter shall govern, and the rate shall be at the scmu as applicable) before the closing time of corrected. Where there is an obviously the bids. Gross misplacement of the decimal point in the unit rate, the line-item total as quoted21.2 Bids received via courier services must be submitted in time and deposited into the bid box by the courier shall govern, and the unit rate shall be services. Officials may not deposit bids into the bid corrected. Box on behalf of courier services, and the municipality accepts NO responsibility for late delivery by courier b) where there is an error in the total of the services or for delivery at the wrong address. Prices either as a result of other corrections required by this checking process or in the21.3 Tenders that are deposited in the incorrect box or late tenderer's addition of prices, the total of the will not be considered. Prices shall govern, and the tenderer will be 22. Bid opening asked to revise selected item prices (and 22.1 Bids should be opened in public at the cape agulhas their rates if bills of quantities apply) to municipal offices as soon as possible after the closing achieve the tendered total of the prices. Time for the receipt of bids. 24. Requirements of a valid bid: 22.2 Where practical, prices will be read out at the time of opening bids. 24.1 The following duly completed documents and / or information must be submitted with the submission of 22.3 The municipality will record in a register (which is open the bid. Failure to comply with this requirement will to public inspection) and publish on its website the invalidate the bid. The bid will not be considered, and details of bids received by the closing date and time. NO further correspondence will be entered into with 22.4 Any bid received after the appointed time for the regard to the following matters: closing of bids shall not be considered but shall be 24.1.1 Non-submission of a valid tax filed unopened with the other bids received, which clearance certificate and / or pin, bid(s) can be returned to the bidder at his request and cost. 24.1.2 Incomplete pricing schedule or bill of quantities, 23. Arithmetical errors, omissions and discrepancies 24.1.3 A form of offer not signed in non- erasable ink, 23.1 Check responsive tenders for discrepancies between amounts in words and amounts in figures. Where there 24.1.4 Bid submissions with material is a discrepancy between the amounts in figures and alterations / corrections not in the amount in words, the amount in words shall govern. Compliance with clause 3 and 5 above will be rejected. Reference nr: Q21/2026/27 22 | p a g e 24.2 The municipality may, after the closing date, request 24.2.7.1 If a bidder fails to submit a b-bbee additional information or clarification of tenders in certificate or a sworn affidavit with writing, which will include the following; the bid submission, the municipality will not request or 24.2.1 To obtain a copy of the most recent allow the bidder to submit IT municipal account(s) from the afterwards. Recommended bidder; 25. Test for responsiveness 24.2.2 To clarify or verify pricing where the prices are unclear or an obvious 25.1 A bid will be considered non-responsive if: mistake has been detected, e.g. A 25.1.1 The bid is not in compliance with the total price was given instead of a unit specifications. Price or vice versa; 25.1.2 The bidder has not fully completed and signed 24.2.3 To obtain the personal income tax where required, all the returnable documents as number(s) from the recommended listed in the bid document and/or bidder; 25.1.3 The bidder has failed to clarify or submit any 24.2.4 To obtain a valid tax compliance supporting documentation within 3 business days status pin if the certificate has of being requested to do so in writing expired or become inactive after the closing date of the tender; 25.2 The municipality reserves the right to accept or reject: 24.2.5 To clarify or obtain outstanding information on the mbd 6.2 Form if 25.2.1 Any variation, deviation, bid offer, or alternative incomplete or partially completed. Bid offer; may cancel the bidding process and reject all bid offers at any time before the 24.2.6 To obtain a valid letter of good formation of a contract. Standing from the workmen’s compensation commissioner, the 25.2.2 The municipality has the right to summarily latest assessment and proof of disqualify any bidder who, either at the date of payment thereof; submission of a bid or at the date of its award, is indebted to the municipality in respect of any 24.2.7 To obtain a valid and original b-bbee municipal rate and taxes or municipal service certificate or sworn affidavit to verify charges for more than three months. However, preference points claimed by a bidder an agreement signed by the bidder whereby the where the bidder submitted only a bidder agrees that a percentage or fixed amounts copy of the b-bbee certificate or at the discretion of the municipality, be deducted sworn affidavit with the bid from payments due to him/her for this bid, until submission. The debt is paid in full, will also be accepted by the municipality. Popia disclaimer the information officer (municipal manager) undertakes that all personal and confidential information will be processed lawfully and in a reasonable manner that does not infringe the privacy of you or your organization as the data subject. Processing is necessary and complies with an obligation imposed by law on us, the responsible party and the processing protects your rights to effective service delivery. For more details, you can refer to the cape agulhas municipality, privacy policy available at www.capeagulhas.gov.za The protection of personal information act (popia), act NO. signed ........................................................ Date ................................................. Name ....................................................... Position ................................................. Tenderer ..................................................................................................................................... Reference nr: Q21/2026/27 23 | p a g e form of offer and acceptance offer the employer, identified in the acceptance signature block, has solicited offers to enter into a contract for the procurement of: contract: Q21/2026/27 venue and catering for hosting certificate ceremony the tenderer, identified in the offer signature block, has examined the documents listed in the tender data and addenda thereto as listed in the returnable schedules, and by submitting this offer has accepted the conditions of tender. By the representative of the tenderer, deemed to be duly authorized, signing this part of this form of offer and acceptance, the tenderer offers to perform all of the obligations and liabilities of the service provider under the contract including compliance with all its terms and conditions according to their true intent and meaning for an amount to be determined in accordance with the conditions of contract identified in the contract data. The offered total of the prices inclusive of value added tax is ........................................................................................................ Rands (in words); r.......................................................in Figures this offer may be accepted by the employer by signing the acceptance part of this form of offer and acceptance and returning one copy of this document to the tenderer before the end of the period of validity stated in the tender data, whereupon the tenderer becomes the party named as the service provider in the conditions of contract identified in the contract data. Signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Municipality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . For the tenderer (name and . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Address of organization) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Name and

Returnable documents:

Returnable documents: schedule f.5: Declaration of interest – state employees (mbd 4 amended) ............................................................ 86, schedule f.7: Declaration of tenderer’s past supply chain management practices (mbd 8) .................................. 89, schedule f.10: Proposed deviations and qualifications by tenderer ....................................................................... 93, 2.2.19.2 Evidence of tax compliance, responsibility of the tenderer to submit evidence in the form of a valid tax compliance status pin issued by, or included with this tender. The tenderer must record its tax compliance status pin number on the details, each party to a consortium/joint venture shall submit a separate tax compliance status pin., Before making an award the cct must verify the bidder’s tax compliance status. Where the recommended, their outstanding tax obligations. The proof of tax compliance submitted by the bidder must be verified by the, cct via csd or e-filing. The cct should reject a bid submitted by the bidder if such bidder fails to provide, proof of tax compliance within the timeframe stated herein.

Returnable documents: schedule f.5: Declaration of interest – state employees (mbd 4 amended) ............................................................ 21, schedule f.7: Declaration of tenderer’s past supply chain management practices (mbd 8) .................................. 24, schedule f.10: Proposed deviations and qualifications by tenderer ....................................................................... 28, 2.2.19.2 Evidence of tax compliance, responsibility of the tenderer to submit evidence in the form of a valid tax compliance status pin issued by, or included with this tender. The tenderer must record its tax compliance status pin number on the details, each party to a consortium/joint venture shall submit a separate tax compliance status pin., Before making an award the cct must verify the bidder’s tax compliance status. Where the recommended, their outstanding tax obligations. The proof of tax compliance submitted by the bidder must be verified by the, cct via csd or e-filing. The cct should reject a bid submitted by the bidder if such bidder fails to provide, proof of tax compliance within the timeframe stated herein.

Returnable documents must be completed, signed and submitted with the quotation. The RFQ is a request for quotation; submission is by quotation. Bidders must ensure all required forms are included and signed; omissions or unsigned forms may disqualify the bid. Quotations must be received by the closing date and time.

9.1. Indicative measurements in addenda a and b are for planning purposes only. Notwithstanding any measurements parliament supplies, bidders must independently verify and remeasure all relevant dimensions on site before fabrication. Parliament accepts NO liability for signage manufactured to incorrect dimensions where the appointed provider has failed to independently verify measurements. 9.2. This appointment covers physical/dimensional and digital signage as an integrated scope. A bidder that does not have the required digital or specialist capability in-house may partner with or subcontract an appropriately qualified specialist, subject to full disclosure and parliament’s applicable evaluation and compliance requirements. Where any part of the work will be subcontracted, the bidder must disclose the proposed subcontractor and provide evidence of its relevant capability, experience and assigned resources. Subcontractors will be subject to the same applicable verification, evaluation, security and compliance requirements, while the bidder remains contractually responsible for all deliverables. 9.3. Where a joint venture / partnership submits an offer for this bid, a joint venture / partnership agreement must be attached, which specifies the names of the companies that have formed the joint venture / partnership, the name of the joint venture / partnership. Companies that are members of the joint venture / partnership will be individually required to comply with tax compliance requirements by SARS. 9.4. Bidders must certify that the personnel identified in its response to this bid will be the persons actually assigned to parliament of the RSA. any changes in the personnel from those identified in the response to the bid must be approved by parliament. Parliament may, at its discretion, require the removal and replacement of any of the service provider’s personnel who do not perform adequately. The replacement personnel must meet the same minimum requirements outlined in this document. 9.5. Prospective bidders may submit their questions to [email protected] Or contact the person assigned to deal with enquiries on the advertisement for this bid. 9.6. The successful bidder/s and its employees must comply with parliament security clearance and must be willing to sign confidentiality or non-disclosure agreement. 9.7. Parliament may request bidders to provide additional pricing information to be utilised for comparative purposes during evaluations. 30 initial__________

Returnable documents: