Renewal of manage engine service desk

This section contains the signature block for the bidder's declaration, requiring the bidder's signature, date, position, and name.

Department: Supply Chain Management (no specific contact names, emails, phones, or addresses provided in this document).

• This document (SBD4) is a mandatory returnable form that must be completed and submitted with your bid.
• Complete all sections: Bidder's Declaration (sections 2.1–2.3) and the Declaration (section 3).
• Provide full details where 'YES' is selected: names, identity numbers, state institution names, and particulars of relationships or interests.
• Sign and date the form; include the signatory's position and the bidder's name.
• Disqualification risks: automatic disqualification if the bidder or its directors/trustees/shareholders/members/partners are listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• False or incomplete disclosure leads to bid rejection and possible action under PFMA SCM Instruction 22, including reporting to the Competition Commission and NPA, and restriction from public sector business for up to 10 years.

• SBD4 – Bidder's Disclosure form is a mandatory returnable document.
• Purpose: Ensure transparency, accountability, impartiality, and ethics in line with the Constitution and legislation.
• Automatic disqualification if the bidder or its directors/trustees/shareholders/members/partners or persons with controlling interest appear on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Section 2.1: Declare whether the bidder or any director/trustee/shareholder/member/partner or person with controlling interest is employed by the state. If YES, provide full names, identity numbers, and state institution names.
• Section 2.2: Declare any relationship with persons employed by the procuring institution. If YES, furnish particulars.
• Section 2.3: Declare any interest in other related enterprises. If YES, furnish particulars.
• Section 3: Declaration certifying:

• Understanding of the disclosure.
• Bid will be disqualified if disclosure is false or incomplete.
• Bid prepared independently without collusion (joint ventures/consortia excluded).
• No consultations with competitors on quality, quantity, specifications, prices, etc.
• Bid terms not disclosed to competitors before opening/award.
• No improper consultations with procuring institution officials.
• Awareness of consequences: suspicious bids reported to Competition Commission/NPA; possible restriction from public sector business for up to 10 years.

• Certification: Information furnished is correct; acceptance of state's right to reject bid or act under PFMA SCM Instruction 22 if declaration false.
• Signature, date, position, and name of bidder required.

Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers. Bidders must truthfully disclose all required information about state employment, relationships with procuring institution employees, and interests in related enterprises. Bidders must certify independent bidding without collusion.

• Complete SBD4 (Bidder's Disclosure) in full.
• Disclose whether the bidder or any director/trustee/shareholder/member/partner or person with controlling interest is employed by the state (section 2.1).
• Disclose any relationship with persons employed by the procuring institution (section 2.2).
• Disclose any interest in other related enterprises (section 2.3).
• Certify that the bid was prepared independently, without collusion, consultation, or communication with competitors (section 3.3–3.4).
• Certify no improper consultations with officials of the procuring institution (section 3.5).
• Acknowledge that suspicious bids will be reported to the Competition Commission and/or NPA, and may lead to restriction from public sector business for up to 10 years under the Prevention and Combating of Corrupt Activities Act (section 3.6).
• Accept that the state may reject the bid or act against the bidder per PFMA SCM Instruction 22 if the declaration is false.

This fragment references the declaration that the bidder has not entered into any agreements or arrangements with competitors regarding quality, quantity, specifications, prices, methods, factors or formulas used to calculate prices, market allocation, the intention or decision to submit or not submit the bid, bidding with the intention not to win, or conditions or delivery particulars. It forms part of the anti-collusion declaration in SBD4.

• Definitions provided: tender, price, rand value, tender for income-generating contracts, and the Preferential Procurement Policy Framework Act.

• Complete the declaration with company/firm name and registration number.
• Select company type from listed options.
• An authorised signatory must certify the accuracy of claims and acknowledge that:

• Documentary proof may be required after award.
• Fraudulent claims may result in disqualification, cost recovery, contract cancellation, restriction from future tenders (up to 10 years), and criminal prosecution.

To be eligible for the full 20 preference points, a tenderer must meet the following Specific Goals: have at least 50% Black ownership (5 points), at least 50% Youth ownership (5 points), at least 50% Women ownership (5 points), and be located within Gauteng province (5 points). Failure to meet the 50% threshold for ownership categories results in 0 points for that category. The tender is open to various company types (Partnership, Pty Ltd, Close Corporation, etc.). All claims must be substantiated with valid documentation.

• The tender relates to the renewal of a Manage Engine Service Desk.
• Definitions provided include: tender, price, rand value, tender for income-generating contracts, and the Preferential Procurement Policy Framework Act.

• Specific goals for preference points include:

• Black ownership of at least 50%: 5 points.
• Youth ownership of at least 50%: 5 points.
• Women ownership of at least 50%: 5 points.
• Locality/Province: Being within Gauteng: 5 points.

• Total possible points for Specific Goals: 20.
• Proof required: BBBEE certificate, affidavit, ID copy & share certificate, CSD report, or preferred address for locality points.
• Failure to submit proof means no points are claimed.
• The organ of state may require documentary proof after award and can impose penalties for fraudulent claims, including disqualification, contract cancellation, recovery of costs, restriction from future tenders, and criminal prosecution.

• Specific goals for preference points:

• Black ownership ≥50%: 5 points.
• Youth ownership ≥50%: 5 points.
• Women ownership ≥50%: 5 points.
• Locality within Gauteng: 5 points.

• Total points: 20.
• Proof required: BBBEE certificate, affidavit, ID copy & share certificate, CSD report, or preferred address.

• The tenderer must declare company/firm name and registration number.
• Select company type from listed options.
• An authorised signatory must certify that:

• Information provided is true and correct.
• Preference points claimed comply with general conditions.
• Documentary proof may be required after award.
• Fraudulent claims may lead to disqualification, cost recovery, contract cancellation, restriction from future tenders (up to 10 years), and criminal prosecution.

• Price scoring formulae:

• For goods/services: Points = 80 or 90 × (1 - (Pt - Pmin)/Pmin), where Pt is your price and Pmin is the lowest acceptable tender.
• For disposal/leasing/income-generating contracts: Points = 80 or 90 × (1 + (Pt - Pmax)/Pmax), where Pt is your price and Pmax is the highest acceptable tender.

• The project is for the renewal of the Manage Engine Service Desk.
• To be considered responsive, quotations must meet the specified criteria including timely submission, completeness, itemised pricing with exclusions, and VAT inclusion for registered suppliers.

• Closing date for submission: 21 July 2026 at 11:00 am.

• For technical inquiries regarding the Terms of Reference:

• Contact: Ms N Maluleke, Email: [email protected]
• Contact: Mr H Tshifaro, Email: [email protected]

• For submission of quotations:

• Department: Supply Chain Management
• Email: [email protected]

• Submit your quotation by email to [email protected] (Supply Chain Management).
• The closing date is 21 July 2026 at 11:00 am. Submissions must be received on or before this deadline.
• Your submission must include the following returnable documents:

• A fully completed and signed quotation.
• A recent CSD report (check tax status before sending).
• A valid B-BBEE certificate or Sworn Affidavit.
• Duly completed SBD forms.
• A bank confirmation letter.

• Ensure your quotation is itemised and clearly states any exclusions.
• Quotations must be inclusive of VAT if you are VAT-registered.
• Failure to meet these requirements may result in disqualification.

Service providers must be registered on the Central Supplier Database (CSD) with compliant tax status. Must possess a valid BBBEE certificate or Sworn Affidavit. Must complete all required SBD (Standard Bidding Documents) forms. Must provide a bank confirmation letter. The quotation must be for the renewal of Manage Engine Service Desk as per the Terms of Reference (referenced but not detailed in the provided document).

• The scope is the renewal of the Manage Engine Service Desk.
• To be considered responsive, your quotation must:

• Be properly received on or before the closing date.
• Be fully completed and signed.
• Be an itemised quotation with specific mention of any exclusions.
• Be inclusive of VAT if you are VAT-registered.

• Quotations must be itemised and include all costs.
• Quotations must be inclusive of VAT for VAT-registered suppliers.
• A bank confirmation letter is required as part of the submission.

• Submit a recent CSD report (check your tax status before sending).
• Provide a valid B-BBEE certificate or a Sworn Affidavit.
• Ensure all SBD forms are duly completed.
• Provide a bank confirmation letter.