Appointment of service provider for energy performance certificates (epcs) for five government buildings

• Appointment of a service provider(s) with registered EPC professionals for energy performance assessments and issuing of Energy Performance Certificates (EPC) for five (5) selected buildings for a period of six (6) months.

• Closing date: 17 July 2026.
• Closing time: 11:00.

• For bidding procedure enquiries: Ms. Rachel Moerane, Telephone: 012 406 7747, Email: [email protected].
• For technical enquiries: Ms. Lebogang Nkhwashu, Telephone: 012 406 7648, Email: [email protected].

• Submit bids by the stipulated closing time (17 July 2026, 11:00). Late bids will not be considered.
• Deliver bid documents to the bid box at: Department of Electricity and Energy (DEE), 192 Cnr Visagie and Paul Kruger Street, Matimba Building, Pretoria, 0001.
• Use the official forms provided; do not retype them. Submit in the manner prescribed in the bid document.
• The bid must be signed by the bidder, with proof of authority (e.g., company resolution) submitted.
• Failure to comply with any submission or tax compliance particulars may render the bid invalid.

• Bid documents must be deposited in the bid box at the Department of Electricity and Energy (DEE) address.
• Bids must be submitted on the official forms provided (not to be retyped) or as prescribed.
• The bid must be signed, with proof of authority (e.g., company resolution) submitted.

Bidders must be tax compliant with SARS; must not be persons in service of the state or companies with directors/members in service of the state; must submit proof of authority to sign bid; foreign suppliers must meet residency/establishment criteria or provide required documentation.

• Scope: Appointment of a service provider(s) with registered EPC professionals to conduct energy performance assessments and issue Energy Performance Certificates (EPC) for five (5) selected buildings.
• Contract period: Six (6) months.

• Tax Compliance: Bidders must submit their SARS-issued Tax Compliance Status (TCS) PIN or a printed TCS certificate. If no TCS PIN is available but registered on the Central Supplier Database (CSD), provide the CSD number.
• For consortia/joint ventures/sub-contractors: Each party must submit a separate TCS certificate/PIN/CSD number.
• Foreign suppliers: If you answer 'no' to all questions regarding residency, branch, permanent establishment, income source, or tax liability in RSA, you are not required to register for a TCS PIN.
• The bid is subject to the Preferential Procurement Policy Framework Act, 2000 and its regulations.
• Persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state are not eligible to bid.

• The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the General Conditions of Contract (GCC), and any special conditions of contract.
• The successful bidder will be required to fill in and sign a written contract form (SBD7).

• Tax Compliance: Provide SARS TCS PIN or CSD number. Foreign suppliers must complete a questionnaire to determine if TCS PIN registration is required.
• Bidders must ensure compliance with tax obligations.

• Ms. Rachel Moerane: Telephone 012 406 7747, Email [email protected].
• Ms. Lebogang Nkhwashu: Telephone 012 406 7648, Email [email protected].

The bidder must complete the SBD4 declaration, providing signature, date, position, and name.

Department: SUPPLY CHAIN MANAGEMENT. No specific contact person, email, phone, or address provided.

Returnable Documents: The bid must include a completed SBD4 form (Bidder’s Disclosure).

Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers. Must disclose any state employment relationships, connections with procuring institution staff, or interests in related enterprises. Must certify bid independence and compliance with anti-collusion regulations.

The bidder must complete and sign the SBD4 form, providing signature, date, position, and name of bidder.

• Any natural or juristic person may bid, but must complete the SBD4 disclosure.
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.
• The bidder must declare:

• Whether the bidder or any person with a controlling interest is employed by the state, and provide particulars if yes.
• Whether any person connected to the bidder has a relationship with an employee of the procuring institution, and provide particulars if yes.
• Whether the bidder or any person with a controlling interest has an interest in any other related enterprise, and provide particulars if yes.

• The bidder must certify that the disclosure is correct and acknowledge that false declarations may lead to bid rejection or action under PFMA SCM Instruction /22.

• Any person (natural or juristic) may bid but must complete the SBD4 disclosure in line with transparency and accountability principles.
• Bidders on the List of Restricted Suppliers will be automatically disqualified.
• The bidder must declare state employment, relationships with procuring institution employees, and interests in other enterprises, providing particulars where applicable.
• The bidder must certify that the bid is independent, non-collusive, and that no improper consultations with officials occurred.
• False declarations may lead to bid disqualification, reporting to the Competition Commission or NPA, and potential restriction from public sector business.

Bids will be evaluated for compliance with anti-collusion declarations regarding quality, pricing, and market allocation.

• Copies of the TCC 001 'Application for a Tax Clearance Certificate' form are available from any SARS branch office nationally or on the website www.sars.gov.za.
• Applications for Tax Clearance Certificates may also be made via eFiling. To use this, taxpayers must register as eFilers through www.sars.gov.za.

• The original Tax Clearance Certificate must be submitted together with the bid.
• Failure to submit the original and valid Tax Clearance Certificate will invalidate the bid.
• Certified copies of the Tax Clearance Certificate are not acceptable.
• In bids involving Consortia/Joint Ventures/Sub-contractors, each party must submit a separate Tax Clearance Certificate.

• Bidders must complete the TCC 001 'Application for a Tax Clearance Certificate' in full and submit it to any SARS branch office nationally.
• SARS will issue a Tax Clearance Certificate valid for one year from the date of approval.

Bidder must have taxes in order or have made satisfactory arrangements with SARS. Must use registered EPC professionals. Consortium/joint venture members must each provide separate Tax Clearance Certificates.

• It is a condition of bid that the successful bidder's taxes must be in order, or that satisfactory arrangements have been made with SARS.
• Bidders must complete the TCC 001 'Application for a Tax Clearance Certificate' in full and submit it to any SARS branch office nationally (also applicable to foreign bidders).
• SARS will issue a Tax Clearance Certificate valid for one year from the date of approval.
• The original and valid Tax Clearance Certificate must be submitted with the bid; failure to do so invalidates the bid.
• In bids involving Consortia/Joint Ventures/Sub-contractors, each party must submit a separate Tax Clearance Certificate.
• Applications can be made via eFiling; taxpayers must register as eFilers through www.sars.gov.za.

• It is a condition of bid that the successful bidder's taxes must be in order, or that satisfactory arrangements have been made with SARS to meet tax obligations.
• Failure to submit the original and valid Tax Clearance Certificate will invalidate the bid. Certified copies are not acceptable.

Service provider must have registered EPC professionals on staff. Must be compliant with SBD form requirements and CSD alignment. Must disclose all director and company interests. Must provide supporting documentation for preference points claimed.

• Complete SBD 4 and SBD 6.1 forms in full.
• Dates on SBD forms must fall within the bid advert period.
• For SBD 4: Disclose any interests the company or its directors have in other companies, whether bidding or not. Provide all information. If more companies need declaring, use a separate sheet in the prescribed format and attach to SBD 4. Ensure information aligns with the CSD report.
• For SBD 6.1: Ensure information aligns with the CSD Reports. Attach relevant proof for points claimed as outlined on SBD 6.1.

• Provide a CSD report.
• Complete SBD 4 in full, disclosing company/director interests in other companies. Align information with the CSD report.
• Complete SBD 6.1 in full, aligning information with CSD Reports.

• Complete SBD 4 in full, disclosing company/director interests in other companies. Provide all information; use a separate sheet if needed. Align information with the CSD report.
• Complete SBD 6.1 in full, aligning information with CSD Reports.

The tender is for the appointment of a service provider(s) with registered EPC professionals to conduct energy performance assessments and issue Energy Performance Certificates (EPC) for five selected buildings over six months.

• Bidders must use the accompanying information to formulate proposals.
• Provide a ceiling price covering all phases and expenses, inclusive of all applicable taxes.
• Detail persons involved, their positions, and hourly/daily rates.
• Outline project phases, cost per phase, and man-days.
• Specify travel expenses (actual costs only, with proof required).

For bid procedure enquiries:

• Contact Person: Ms. Rachel Moerane
• Tel: 012 406 7747
• Email: [email protected]
• Department: Department of Electricity and Energy

For technical enquiries (must be in writing):

• Contact Person: Mr. Lebogang Nkhwashu
• Tel: 012 406 7648
• Email: [email protected]

Returnable Documents:

• The bid must be submitted by the closing date and time.
• The offer must be valid for 120 days from the closing date.
• Use the provided pricing schedule form to formulate your proposal.
• Ensure all required pricing details and declarations are completed.

Must be a service provider with registered Energy Performance Certificate (EPC) professionals; pricing must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies); must comply with SBD 3.3 pricing schedule for professional services.

Provide the period required for commencement with the project after acceptance of bid.

• Complete the pricing schedule form (Professional Services).
• Include bidder name and bid number RFQ/003/2026/27.
• Offer valid for 120 days from closing date.
• Provide itemised bid price in RSA currency, inclusive of all taxes.
• Indicate ceiling price covering all phases and expenses.
• List persons involved, positions, hourly/daily rates.
• Detail phases, cost per phase, man-days.
• Specify travel expenses (actual costs, with proof).
• Specify other expenses (accommodation, etc., with proof).
• State period to commence after acceptance.
• Provide estimated man-days for completion.
• Declare if rates are firm for full contract period; if not, detail adjustment basis (e.g., CPI).

• Pricing must be in RSA currency, inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
• Submit a ceiling price covering total estimated time for all phases and all expenses.
• Provide detailed pricing schedule including:
• Hourly/daily rates for each person involved.
• Cost per phase and man-days per phase.
• Travel expenses (actual costs only, with proof required).
• Other expenses (accommodation, telephone, reproduction, etc., with proof required).
• Offer must be valid for 120 days from closing date.
• Indicate if rates are firm for full contract period; if not, specify adjustment basis.
• Certified invoices must be rendered according to quoted rates.

No specific compliance requirements (e.g., CSD, tax, B-BBEE, CIDB) are stated in the provided document.

• All applicable taxes include VAT, PAYE, income tax, UIF contributions, and skills development levies.
• Certified invoices for expenses (e.g., accommodation, telephone, reproduction) will be checked for correctness; proof must accompany invoices.

Address for submission: Not specified in the provided document. The address field in the form is blank.

Returnable Documents: This SBD 6.1 Preference Points Claim Form must be completed and submitted as part of the tender. Failure to submit required proof or documentation to claim points for specific goals will be interpreted as not claiming those preference points.

Must be a legally registered company/firm, submit valid company registration number, complete declaration of company type, and provide substantiation for any preference points claimed for specific goals (Black-owned, Women-owned, Youth-owned, Disabled-owned, SMME/QSE/EME).

You must complete and submit the SBD 6.1 Preference Points Claim Form.

• The form requires your company/firm name and registration number.
• You must select your company type (e.g., (Pty) Ltd, Close Corporation, etc.).
• An authorised person must sign a declaration certifying that the information and points claimed are true and correct.
• Fraudulent claims can lead to disqualification, contract cancellation, cost recovery, restriction from doing business with the state for up to 10 years, and criminal prosecution.
• Specific Goals for B-BBEE and transformation are claimed via the form for: Black-owned, Women-owned, Youth-owned, Disabled-owned, and SMME/QSE/EME status.

Preference points for Specific Goals under the Preferential Procurement Regulations 2022 must be claimed using the SBD 6.1 form.

• The specific goals for this tender are: Enterprise owned by Black people (4 points), Enterprise owned by Women (4 points), Enterprise owned by Youth (4 points), Enterprise owned by Disabled persons (4 points), Enterprise that is an SMME, QSE or EME (4 points).
• You must indicate how you claim points for each applicable preference point system (80/20 or 90/10) in the provided table.
• Supporting proof or documentation as stated in the tender conditions must be submitted with your claim.

An authorised representative must sign a declaration on the SBD 6.1 form, certifying that all information and preference points claimed are true and correct.

• If awarded a contract based on these claims, you may be required to furnish documentary proof.
• Fraudulent claims or breach of contract conditions can result in: disqualification from the tender process; recovery of costs, losses, or damages by the organ of state; contract cancellation; a recommendation to restrict you, your shareholders, or directors from state business for up to 10 years; and potential criminal prosecution.

• Appointment of service provider(s) with SANEDI-registered EPC Professionals for energy performance assessments and issuing of Energy Performance Certificates (EPCs) for five selected buildings over six months.
• Background: Regulations mandate EPC display and submission.
• Objectives: Conduct assessments, issue EPCs, support data submission to NBEPR, conduct capacity-building workshop, train two unemployed youth/women.
• Deliverables: Inception report, assessment report, EPCs per building, workshop report.
• Buildings: NECSA, NRWADI, NERSA, NNR, Eskom.

• Closing date and time: 17 July 2026 at 11h00.
• No briefing session will be held.

• No briefing session will be held.

• General enquiries: Contact Ms. Rachel Moerane / Mr Samuel Msiza.

• Tel: (012) 406 7747 / 406 7910.
• Email: [email protected] / [email protected].

• Technical enquiries: Contact Ms. Lebogang Nkhwashu.

• Tel: (012) 406 7648.
• Email: [email protected].

• Submit proposals by 17 July 2026 at 11h00.
• Submission address: Department of Electricity and Energy, 192 Matimba Building, Corner Visagie and Paul Kruger Streets, Pretoria, in the bid box marked Department of Electricity and Energy.
• Submit two (2) copies of technical proposals plus the original.
• Index your proposals for easy reference.
• No late bids will be accepted.
• Ensure all SBD forms (SBD 1, SBD 4, SBD 6.1) are fully completed, duly signed and dated.
• Avoid disqualification: Do not make price amendments without signature/initials, do not use correctional fluid, and complete the bid document only in black ink.

16.1 Bidders are requested to submit two (2) copies of technical proposals plus the original.

Bidder must employ team members who are registered EPC Professionals with SANEDI; submit proof of registration numbers; comply with all administrative requirements (signed SBDs, no price amendments without initials, black ink only); and may be disqualified for non-submission of mandatory documents. Preference points are awarded for black-owned, women-owned, youth-owned, disabled-owned, and SMME enterprises (51% ownership required for full points).

Scope: Appoint service provider(s) with SANEDI-registered EPC Professional(s) to conduct energy performance assessments and issue Energy Performance Certificates (EPCs) for five selected buildings over six months.

• Background: Regulations mandate EPC display and submission for buildings ≥ 2,000 m² (private) or ≥ 1,000 m² (government).
• Energy performance measured in kWh/m²/year per SANS 1544:2014.
• Contract period: Six months from signing Service Level Agreement.
• Key objectives:

• Conduct energy performance assessments for five buildings.
• Issue an EPC per building.
• Support building owners to submit data to National Building Energy Performance Register (NBEPR).
• Conduct at least one capacity-building workshop for building owners on energy performance and management.
• Appoint and train two unemployed youth/women on EPC assessments.

• Deliverables:

• Inception report with milestones and timeframe.
• Report on energy performance assessments with collected data.
• EPC issued per building and submitted to NBEPR system.
• Report on successful capacity-building workshop.

• Buildings include NECSA, NRWADI, NERSA, NNR, Eskom.

• Successful service provider must develop detailed project work plan.
• Submit payment schedule with projections for six months.
• Disclose any conflicts of interest in proposal.
• DEE may appoint more than one service provider.
• Service Level Agreement will define obligations.

• Include price for independent quality assurance of issued EPCs.
• Project supports EPC Software Proof of Concept (POC); software companies recruited separately.
• Bidders must provide a fixed cost per EPC for Quality Assurance by Quality Assurer(s).

• Provide quote per pricing schedule (Annexure A).
• Include price for independent quality assurance of issued EPCs.
• Indicate VAT-inclusive ceiling price in ZAR.
• Provide hourly rates as per DPSA, Auditor-General, or professional body.
• Provide S&T rates aligned to National Treasury instruction.
• Payment based on deliverables; no upfront payment; payment within 30 days after service and invoice.

• Provide quote per pricing schedule (Annexure A).
• Include price for independent quality assurance of issued EPCs.
• Indicate a VAT-inclusive ceiling price in ZAR covering all phases and expenses.
• Provide hourly rates as prescribed by DPSA, Auditor-General, or relevant professional body.
• Provide Subsistence & Travel (S&T) rates aligned to National Treasury:

• Hotel accommodation: R1550 per night per person (including breakfast, dinner, parking).
• Air travel: economy class only.
• Kilometre claims: must not exceed Automobile Association of South Africa approved rates.

• Payment terms:

• Payment based on achievement of deliverables and approved payment schedule.
• No upfront payment.
• Payment within 30 days after service delivery and receipt of original invoice.

• Tax compliance:

• Submit unique SARS personal identification number (pin) or printed Tax Compliance Status (TCS).
• If no TCS, provide Central Supplier Database (CSD) number.
• For consortia/joint ventures/sub-contractors, each party must submit separate proof of TCS/pin/CSD number.

• B-BBEE and specific goals:

• Submit proof for claimed specific goals (ownership by Black people, Women, Youth, disabled persons, SMMEs).
• Verification via ID documents, CIPC documents, medical certification, B-BBEE certificate, or sworn affidavit.
• Ownership requires 51% share; less than 51% results in pro-rata points calculation.

• General compliance:

• Only SANEDI-registered EPC Professionals may issue EPCs.
• Submit proof of SANEDI registration number.
• Fully complete SBD 1, SBD 4, SBD 6.1.
• Avoid disqualification by complying with document formatting rules.

• Preferential points for specific goals:

• Enterprise owned by Black people: 4 points (ID and CIPC documents).
• Enterprise owned by Women: 4 points (ID and CIPC documents).
• Enterprise owned by Youth: 4 points (ID and CIPC documents).
• Enterprise owned by disabled persons: 4 points (medical certification).
• Enterprise owned by SMMEs (QSE or EME): 4 points (B-BBEE certificate or sworn affidavit).

• Ownership requires 51% share; less than 51% results in pro-rata points calculation.
• Submit proof for claimed goals; no proof means no points.

• Background: Regulations support National Energy Efficiency Strategy and Climate Change Policy, targeting greenhouse gas reduction from buildings.
• Energy performance measured per SANS 1544:2014.
• Targets: 58% reduction in energy consumption for buildings constructed after 2015; 35% reduction for existing buildings by 2030.
• EPCs required for buildings ≥ 2,000 m² (private) or ≥ 1,000 m² (government).

• Contract period: Six months from signing Service Level Agreement.
• Reporting: Submit deliverables monthly to Project Manager.
• Deliverables format: Electronic and hard copies; full colour; English language.
• Intellectual property: All documents, data, databases developed remain property of DEE.
• Confidentiality: Successful service provider signs confidentiality agreement for non-public DEE information.
• No disclosure of state information to public or media.
• Contract execution must align with scope of work.
• Security screening may be required by State Security Agency.
• DEE reserves right to verify submitted information; falsified information leads to disqualification or contract cancellation.
• General Conditions of Contract from National Treasury are non-negotiable.

• Mandatory: Only SANEDI-registered EPC Professionals may issue EPCs; provide proof of registration.
• Administrative: Comply with specification/Terms of Reference; submit fully completed SBD 1, SBD 4, SBD 6.1.
• Avoid non-compliance: No unsigned amendments, no correctional fluid, use only black ink.
• Tax compliance: Submit SARS pin, TCS, or CSD number; consortia members submit separately.
• Specific goals: Submit proof for ownership claims (Black people, Women, Youth, disabled persons, SMMEs) for preferential points.