Access control and security door systems maintenance and repair at arc central office

• Closing date and time: 21 July 2026 at 11:00.
• Compulsory briefing session and site inspection:

• Date: 16 July 2026.
• Time: 11:00.
• Venue: ARC Central Office, 1134 Park Street, Hatfield.

• Failure to attend the compulsory briefing session may result in disqualification.

• Compulsory briefing details: Venue: ARC Central Office, Address: 1134 Park Street, Hatfield, Date: 16/07/2026, Time: 11:00.

• Submit your bid document by the closing date and time.
• Include the following mandatory documents with your submission:

• A valid Tax PIN copy from SARS.
• Completed and signed Standard Bidding Documents (SBD forms).
• A Central Supplier Database (CSD) latest report showing tax compliant status for the duration of the bidding process.

• Failure to submit mandatory documents may result in disqualification.

• Administrative documents required with bid submission: valid Tax PIN copy from SARS, completed and signed SBD forms, latest CSD report showing tax compliant status.

Valid Tax PIN; completed SBD forms; CSD report with tax-compliant status; PSIRA Business Certificate; PSIRA Director's Registration Certificate; PSIRA letter of good standing; UIF compliance; COIDA letter of good standing; Softcon certification or accreditation; three reference letters for similar projects.

• Scope: Inspection, fault finding, maintenance, repair, testing, and commissioning of existing access control and security door systems at ARC Central Office.
• Key tasks include:

• Full diagnostic assessment of the systems.
• Identification of faults affecting magnetic locks, access-controlled doors, release mechanisms, controllers, power supplies, cabling, sensors, and software integration.
• Repair or replacement of faulty components.
• Realignment and calibration of doors and locking systems.
• Full operational testing and commissioning.

• Deliverables:

• Detailed fault report with root causes and recommendations.
• Repair and replacement report.
• List of replaced components.
• Test and commissioning report.
• Warranty details for replaced equipment and workmanship.

• The ARC uses Softcon systems.

• Maintenance and repairs include repairing or replacing faulty magnetic locks, repairing non-functional doors, replacing damaged components, realigning and calibrating systems, and testing all repaired systems.

• Bidders must submit at least three reference letters for successfully completed similar projects.
• A certified copy of a PSIRA Director’s Registration certificate under the company is required.

• The service provider must conduct a full diagnostic investigation, identify faults, perform repairs and replacements, test all systems, and ensure all access points function correctly and safely.
• Deliverables include fault finding and assessment report, repaired operational system, functional magnetic locking systems, and commissioning and testing report.

• Provide a detailed quotation using the specified pricing schedule.
• Items to price include:

• Fault finding and diagnostic assessment (including report).
• Repair and commissioning of 8 access-controlled doors (excluding replacement parts).
• Replacement components as needed: magnetic locks, power supply units, backup batteries, access control readers, door release buttons, door contact sensors, controllers/relays/modules.
• Cabling and electrical repairs (per metre or per repair).
• Testing, commissioning, and handover.

• Include VAT and a 8% contingency amount (subject to project manager approval).
• Provide warranty on workmanship and replaced components.

• Mandatory documents (non-submission may result in disqualification):

• Certified copy of a PSIRA Business Registration certificate.
• At least three reference letters for similar projects.
• Certified copy of a PSIRA Director’s Registration certificate.
• Certified copy of a PSIRA letter of good standing.
• UIF proof of registration or compliance letter.
• COIDA Letter of Good standing.
• Softcon letter of good standing or accreditation letter.

• General administrative requirements:

• Valid Tax PIN copy from SARS.
• Completed and signed SBD forms.
• Latest CSD report showing tax compliant status.

• The work is part of ensuring workplace safety and compliance with occupational health standards.

• The service provider must submit detailed reports: assessment, repair and replacement, list of replaced components, test and commissioning, and warranty details.
• A 8% contingency amount is included, belonging to ARC, its use subject to project manager approval.
• Warranty must be provided on workmanship and replaced components.

• Submit a certified copy of a PSIRA letter of good standing.