Supply, delivery and offloading of 11m distribution terminal steel poles to city of tshwane stores

• Purpose: Appoint a service provider for supply, delivery, and off-loading of Distribution terminal steel poles to City of Tshwane municipal stores.
• Background: Poles are stock items bought in bulk for daily use by Electricity Business Unit; aligns with strategic pillar for inclusivity and support for poorer residents.
• Project scope: Once-off delivery to drop-off point S055.
• Item: Distribution terminal pole 11m, manufactured from grade S355W steel, resistant to water, fire, and decay.
• Condition: City requires samples before delivery.

• Closing date: 23 July 2026.
• Closing time: 10:00.
• No compulsory briefing session mentioned.
• No site visits or clarification deadlines stated.

• Technical enquiries: Suzan Mphahlele – Telephone: 012 358 1768, Email: [email protected].
• Supply Chain enquiries: Josia Masenya – Telephone: (012) 358 0658, Email: [email protected].
• Department: Group Financial Services, Supply Chain Management.
• Physical address for reference: Tshwane House, 320 Madiba Street, Pretoria, 0001.

• Submit via the City of Tshwane e-tender portal only. Do not deposit in the tender box.
• Deadline: 23 July 2026 at 10:00.
• Required returnable documents:

• Pricing Schedule (Pg. 14–15).
• Invitation to Bids MBD 1 (Pg. 16–17).
• Declaration of Interest MBD 4 (Pg. 18–20).
• Preference points claimed form MBD 6.1 (Pg. 21–26).
• Contract form – Rendering of services MBD 7.2 (Pg. 27–28).
• Declaration of Past Supply Chain Management practice MBD 8 (Pg. 29–30).
• Certificate of independent bid determination MBD 9 (Pg. 31–34).
• Company Registration Certificate.
• Tax Clearance Certificate or Unique PIN.
• BBBEE Certificate.
• CSD summary report.

• Bid documents must be completed in black pen (not re-typed or scanned).
• Price corrections must be crossed out in ink and initialled; correction fluid (e.g., Tippex) is prohibited and will cause disqualification.
• Bids received after closing date/time will not be considered.
• Bids remain valid for 90 days after closing.

• Administrative compliance evaluated against list of returnable documents.
• Includes pricing schedule, MBD forms, company registration, tax clearance, B-BBEE certificate, CSD summary report.

Bidders must be registered on the Central Supplier Database (CSD) and provide their CSD number. They must submit a Tax Compliance Status PIN or valid CSD registration. Required returnable documents include: Company Registration Certificate, BBBEE Certificate, proof of up-to-date municipal rates/taxes (for the bidder and its owners/directors), audited financial statements (or proof exemption), and completed MBD forms (1, 4, 8, 9). Directors/owners must not be in the service of the state, and bidders must declare any conflicts of interest.

• Scope: Supply, delivery, and off-loading of Distribution terminal steel poles (11m) to City of Tshwane stores.
• Item description: Distribution terminal pole 11m, manufactured from grade S355W steel, designed for lighting masts with steel tubes for non-pressure purposes. Must be resistant to water, fire, and decay.
• Delivery point: S055 (once-off delivery).
• Condition: City requires samples before delivery.
• Mandatory technical requirements:

• Submit certified type test reports/certificates from an accredited testing institution.
• Goods must be tested in accordance with SANS 10225 and drawings of the pole offered.
• Design must be signed by an ECSA registered engineer.
• Complete Technical Schedules A and B in black pen; do not refer to brochures.
• Schedule A lists City’s minimum requirements; Schedule B must be fully completed and signed.
• Key specifications include compliance with SANS 10225, SANS 657-1 for steel tubes, SANS 10044 for welding, SANS 121 for galvanising, minimum mass 150 kg, minimum service life 50 years.

• Administrative compliance requires tax status, CSD registration, municipal accounts up to date, completed MBD forms, audited financials if applicable, JV agreement if applicable.
• Mandatory requirements include certified test reports and engineer-signed design.
• No specific experience or personnel qualifications stated beyond compliance documents.

• Submit certified type test reports/certificates from accredited testing institution.
• Goods tested per SANS 10225 and drawings; design signed by ECSA registered engineer.
• Complete Technical Schedules A and B in black pen; no reference to brochures.
• Failure to comply results in disqualification.

• Pricing schedule: Item 1 – Distribution terminal pole (Steel) 11m, quantity 1, unit price excluding VAT.
• Include total excluding VAT, VAT 15%, total including VAT.
• City reserves right to adjust quantities based on budget.
• Market analysis may lead to disqualification or negotiation if price non-viable.
• Corrections on price schedule must be in ink and initialled; no correction fluid.

• Pricing schedule: Quote for Item 1: Distribution terminal pole (Steel) 11m (Material Number 100000000671), quantity 1, unit price excluding VAT.
• Total excluding VAT, plus 15% VAT.
• City reserves the right to increase or decrease quantities subject to budget availability.
• Market analysis clause: City may conduct market analysis; if price deemed non-viable, bidder may be disqualified as non-responsive or required to enter a tight contract.
• City reserves right to negotiate market-related price with top-scoring bidders; may cancel quotation if agreement not reached.
• Validity period: 90 days after closing.

• Central Supplier Database (CSD) registration is compulsory; only bidders with CSD number will be considered.
• Tax compliance: Provide Tax Compliance Status PIN or CSD number.
• Municipal rates and taxes: Confirm company and owners/directors/major shareholders’ municipal accounts are up to date (not in arrears >90 days) via municipal account statement (not older than 3 months), signed lease agreement, or letter from local councillor.
• B-BBEE: Submit B-BBEE certificate or sworn affidavit for EME/QSE.
• Company registration certificate required.
• Submit duly completed MBD forms (MBD 1, 4, 5, 8, 9) signed by authorised person; if signatory not director/owner, provide delegation of authority.
• Audited financial statements for most recent three years required for tenders above R10 million (with MBD 5); if not required by law, submit proof.
• Joint ventures: Submit JV agreement and required documents for all partners.
• Declaration of interest (MBD 4) must be completed; failure to declare interest results in disqualification.
• Certificate of Independent Bid Determination (MBD 9) required.
• No bids accepted from persons in service of the state.

• B-BBEE score points: Level 1 (8 points) to Level 8 (1 point); non-compliant (0 points). Submit valid B-BBEE certificate or sworn affidavit for EME/QSE.
• EME/QSE: 2 points (sworn affidavit or CIPC B-BBEE certificate).
• At least 51% women-owned: 2 points (ID copies and proof of ownership).
• At least 51% owned by people with disability: 2 points (medical certificate and proof of ownership).
• At least 51% youth-owned: 2 points (ID copies and proof of ownership).
• Local economic participation: City of Tshwane (4 points), Gauteng (2 points), National (1 point). Submit municipal account statement or lease agreement.

• Contract includes bidding documents, tax clearance, pricing schedule, technical specifications, preference claims, declaration of interest, past SCM practices declaration, certificate of independent bid determination, special conditions, general conditions.
• Bidder confirms correctness of bid, covers all obligations, accepts risk for mistakes.
• Certificate of Independent Bid Determination (MBD 9) required to prevent bid-rigging.
• Validity period: 90 days after closing.

• Condition: City requires samples before delivery.
• Mandatory technical requirements: certified test reports, SANS 10225 compliance, engineer-signed design.
• Technical Schedules A and B must be fully completed in black pen and signed.
• Bids must meet City’s minimum requirements in Schedule A.

• Evaluation stages: Administrative compliance, Mandatory requirements, Preference point system (80/20).
• Specific goals for preference points: B-BBEE score, EME/QSE, women-owned, owned by people with disability, youth-owned, local economic participation.
• Proofs required as per tender document.