Invitation to bid for the appointment of a service provider to support the design, facilitation, and documentation of the inclusive land framework (ilf) stakeholder inputs

Of the inclusive land framework (ilf) stakeholder

Documentation of the inclusive land framework (ilf) stakeholder inputs

{"closingDate":"13 July 2026","closingTime":"12:00","briefingSession":"{"date":null,"time":null,"venue":"ed into as least two local","is_compulsory":false}"}

{"name":"Dr Nomvuselelo Songelwa TELEPHONE NUMBER","email":"[email protected]","phone":"012 426 5227","department":"y–state–SANParks dialogues in appropriate local languages","address":"DATE: 08 July 2026"}

Returnable Documents: traditional authorities) documentary proof document such as an appointment letter OR completion letter OR signed,

• Submission of fully completed SBD 4 (Bidder’s disclosure),,
• Submission of fully completed SBD 6.1,, 8 MANDATORY EVALUATION (CENTRAL SUPPLIER DATABASE (CSD) REGISTRATION), Bidders are required to be registered on the Central Supplier Database (CSD) of National Treasury., Failure to submit the requested information will lead to disqualification. (Please provide proof of, registration on the Central Supplier Database)., Qualification Threshold: Bidders must achieve a minimum score of 70 points out of 100 points on

Sbd4

Bidder’s disclosure

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line

with the principles of transparency, accountability, impartiality, and ethics as enshrined in the

it is required for the bidder to make this declaration in respect of the details required hereunder.

Mandatory Central Supplier Database (CSD) registration. Tax Compliance Status (TCS PIN or CSD number) must be provided. Bidders must achieve a minimum score of 70/100 on functionality criteria (evaluating organizational experience, methodology, team leader credentials, stakeholder engagement, and policy development). A B-BBEE Status Level Verification Certificate or Sworn Affidavit is required for preference points. Consortia are allowed but roles must be defined. No bids accepted from persons in the service of the state or their companies.

Invitation to bid for appointment of a service provider

To support the design, facilitation, and documentation

Of the inclusive land framework (ilf) stakeholder

Inputs

RFQ NO.

RFQ-272B-25

Request for quotation

You are hereby invited to submit a price quotation for:

Appointment of a service provider to support the design, facilitation, and

Documentation of the inclusive land framework (ilf) stakeholder inputs

RFQ number: RFQ-272B-25

ADVERTISEMENT DATE: 08 July 2026

CLOSING DATE: 13 July 2026

Closing time: 12:00

BID DOCUMENT DELIVERY [email protected]

Address:

(Please note that any submissions made to any other email

other than the designated email will not be accepted)

BID VALIDITY PERIOD: 90 days (commencing from the RFQ Closing Date)

TECHNICAL RELATED QUERIES Dr Nomvuselelo Songelwa

SCM RELATED QUERIES Thivhulawi Ratshibvumo

Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it

will not be accepted for consideration.

Bidders shall submit proposal responses in accordance with the prescribed manner of submissions

as specified above. Bids received after the time stipulated shall not be considered.

Where applicable, the successful bidder will be required to fill in and sign a written Contract Form

(Sbd 7).

Bidders are not allowed to contact any other SANParks staff in the context of this RFQ other than

the indicated officials under SBD 1 or as indicated above.

NB: No proposal shall be accepted by SANPARKS if submitted in any manner other than as

prescribed above.

Part a

Invitation to bid

You are hereby invited to bid for requirements of the south african national parks

BID NUMBER: RFQ-272B-25 CLOSING DATE: 13 July 2026 CLOSING TIME: 12:00

Appointment of a service provider to support the design, facilitation, and

Description documentation of the inclusive land framework (ilf)

Bid response documents must be sent to the designated email address

[email protected]

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Thivhulawi Ratshibvumo CONTACT PERSON Dr Nomvuselelo Songelwa

Telephone number 012 426 5227 telephone number 041 508 5400

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

E-mail address

VAT registration number

Supplier compliance tax central

Status compliance or supplier

SYSTEM PIN: DATABASE No: MAAA

B-bbee status level tick applicable box] b-bbee status level [tick applicable box]

Verification certificate sworn affidavit

Yes No Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR

Preference points for b-bbee]

ARE YOU THE ACCREDITED ARE YOU A FOREIGN Yes No

REPRESENTATIVE IN SOUTH Yes No BASED SUPPLIER FOR

Africa for the goods the goods

/Services /works [if yes, answer the /services /works

Offered? [If yes enclose proof questionnaire below ] offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

Consideration.

1.2. All bids must be submitted on the official forms provided – (not to be re-typed) or in the manner

Prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and, the general

Conditions of contract (gcc) and, if applicable, any other special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable

The organ of state to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved; each party must submit a

Separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies with directors who are

Persons in the service of the state, or close corporations with members persons in the service of the

State.”

Nb: failure to provide / or comply with any of the above particulars may render the bid

Invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g., company resolution)

Date: .............................................

The purpose of this Request for Quotation (RFQ) is to appoint a service provider to Support the

Design, Facilitation, and Documentation of the Inclusive Land Framework (ILF) through technical

input and guidance and facilitated workshops in Greater Kruger Mega Living Landscape within

the Southern part (Barberton -Makhonjwa) and Greater Mapungubwe as well a national

workshop for key national stakeholders. The national workshop will target civic society and

government/entities separately.

South African National Parks (SANParks) is a public entity functioning under National Environmental

Management: Protected Areas Act (Act ); with the mandate to conserve;

protect; control; and manage national parks and other defined protected areas and their biological

diversity (Biodiversity). As a public entity, SANParks is also governed by the Public Finance

Management Act, Act (as amended by Act ), and it is listed as Schedule 3 Part

A: public entities.

SANParks’ operations are totally guided by its vision statement and mission statement. As a public

entity, the organisation is committed to act in pursuance of transformation of South Africa’s society

in support of entrenching South Africa’s democracy. In this regard, the organisation has adopted a

transformation mission to guide its efforts accordingly. South African National Parks (SANParks), in

line with its Vision 2040 and Mega Living Landscapes (MLL) approach, is undertaking a structured,

multi-stakeholder process to co-create an Inclusive Land Framework (ILF). The ILF seeks to

enable voluntary, partnership-based land inclusion that strengthens land rights, enhances

biodiversity outcomes, and unlocks socio-economic benefits for historically marginalised

landholders.

Given the complexity, sensitivity, and strategic importance of land in South Africa, SANParks requires

the services of a suitably qualified and independent service provider to support the design,

facilitation, and documentation and revision of the Inclusive Land Framework for SANParks.

South African National Parks (SANParks) invites an experienced consultant to act as a technical and

process partner to SANParks in the development of the Inclusive Land Framework, ensuring that the

process is:

• Credible and inclusive

• Technically sound and legally informed

• Ethically facilitated (including appropriate local language use and cultural nuances)

• Implementation-ready and Board-ready

The appointed service provider will be required to support the following phases:

3.1 Phase 1: Technical and Conceptual Consolidation

• Co-design and facilitate targeted technical workshops which will consist of two local workshops

to be held within the Greater Kruger Mega Living Landscape as well one that will accommodate

national stakeholders.

• Prepare workshop briefing documents for discussion and translated into as least two local

languages as relevant.

• Identify associated risks relating to social and environmental safeguards; ethical, financial; legal,

institutional, and implementation aspects of the Inclusive Land Framework

• Develop a technical issues and responses paper/document format as well workshop outcomes.

• Refine Inclusive Land Framework for SANParks based on the stakeholder input and technical

input from the service provider.

3.2 Phase 2: Social Compact and Relationship-Building

• Design and facilitate community–state–SANParks dialogues in appropriate local languages

• Support articulation of rights, commitments, and safeguards

• Document Social Compact elements and community expectations

• Document possible governance arrangements to effect successful implementation of Inclusive

Land Framework.

3.3 Phase 3: Economic and Risk Dialogues

• Facilitate thematic dialogues on inherent risks relating to financing mechanisms, benefit-

sharing, social and environmental safeguards; ethical, legal, institutional, and implementation

aspects of the Inclusive Land Framework

• Support development of a risk register and mitigation measures

• Document viable economic pathways/ land inclusion incentives

3.4 Phase 4: Consolidation and Reporting

• Produce a comprehensive Stakeholder Input Report

• Support revision of the ILF for governance processes

• Ensure a clear audit trail between stakeholder input and final outputs accredited / issues and

response report and the revised Inclusive Land Framework

4 Deliverables

The key deliverables as anticipated are as follows

• Detailed process and facilitation design, responsive to local context within which workshops

are held

• Workshop discussion document as translated

• Workshop report and technical notes

• Draft Social Compact elements

• Risk register and safeguards

• Comprehensive Stakeholder Input Report

• Revised Inclusive Land Framework with stakeholders.

5 responsibilities of the service provider

Deliver against the RFQ and Purchase Order to include the following:

5.1 Core Functional Roles (Minimum)

5.1.1 Senior Process Lead / Lead Facilitator

Purpose: Overall design integrity, neutrality, and credibility of the process.

Required competencies:

• 15+ years’ experience in land reform, natural resource governance, or social

compacts in South Africa

• Proven track record facilitating high-conflict, multi-stakeholder processes

(communities, state, traditional authorities, civic society etc)

• Deep understanding of:

o South African Land Tenure System

o Communal land tenure systems (CPAs, Trusts, Traditional Authorities)

o Power asymmetry and rights-based facilitation

• Strong political acuity and ethical facilitation practice

• Independence and credibility with both state and community actors

5.1.2 Participatory Process Designer

Purpose: Design of the phased engagement architecture and workshop methodologies.

Required competencies:

• Expertise in participatory design, co-creation, and deliberative dialogue
• Experience designing phased, multi-stage and multilingual processes (pre-workshops →

main workshop → consolidation)

• Familiarity with:

o Systems thinking

o Voice, Choice, and Action (VCA) or similar frameworks

o Social compacting methodologies

• Ability to translate abstract policy objectives into practical engagement tools

5.1.3 Land, Legal, and Governance Specialist

Purpose: Ensure technical and legal credibility of the ILF content.

Required competencies:

• Expertise in South African land and conservation legislation, including:

o NEMPAA

o Restitution of Land Rights Act

o CPA Act and Trust Property Control Act

o Spatial Planning and Land Use Management Act (SPLUMA)

o Legal framework governing traditional leaders’ role in land use and management

• Experience with:

o Co-management agreements

o Stewardship models

o OECMs and contractual parks

• Ability to identify legal “red flags”, risks, and reform implications. Policy drafting and

legislative advisory experience preferred.

5.1.4 Socio-Economic and Biodiversity Economy Specialist

Purpose: Ground the ILF in viable economic and benefit-sharing pathways.

Required competencies:

• Experience in:

o Biodiversity economy initiatives

o Community benefit-sharing models

o Nature-based livelihoods (tourism, restoration, carbon, offsets)

• Understanding of governance risks (elite capture, financial leakage)

• Ability to translate complex financial concepts into accessible formats for communities.

5.1.5 Rapporteur and Technical Writer

Purpose: Institutional memory, audit trail, and Board-ready outputs.

Required competencies:

• Exceptional analytical writing and synthesis skills
• Experience producing:

o Stakeholder Input Reports

o Policy frameworks

o Board and EXCO-level documents

• Ability to:

o Accurately capture divergent views

o Distinguish consensus from contestation.

o Maintain neutrality and traceability of inputs

• Familiarity with SANParks / public-sector governance standards advantageous

5.1.6 Secretariat and Logistics Coordinator

Purpose: Operational integrity and stakeholder experience.

Required competencies:

• Coordination of complex, multi-stakeholder engagements

• Stakeholder communication and scheduling

• Document control, version management, and follow-ups

• Ability to support SANParks without displacing institutional ownership

5.1.7 Cross-Cutting Competencies (Mandatory)

All team members must demonstrate:

• Cultural competence and ethical sensitivity

• Experience working with historically marginalised communities

• Ability to operate in politically sensitive environments

• Commitment to co-creation (not extractive consultation) and quick turn-around feedbacks

to workshop participants on their articulated inputs and next steps for this

• Strong facilitation ethics and confidentiality standards

6 RESPONSIBILITIES OF SANParks

SANParks is positioned as:

• Convenor, not sole author of the ILF

• Custodian of process integrity

• Anchor institution for governance coherence

• Provide a briefing to the successful provider to ensure they understand the context and

anticipated outcomes.

• Provide all internal documents where necessary.

• Provide workshop logistics with respect to venues, accommodation and travel and catering

for the stakeholders.

• Overall Management of the project.

• Communicate and liaise with critical stakeholders regarding the process and outputs

(including media)

7 COMPLIANCE AND GOVERNANCE VERIFICATION DOCUMENTS (Standard Bidding

Documents)

The verification during this phase is to assess the bid responses for purposes of verifying

compliance with RFQ requirements, whereby a bidder may be disqualified if they do not fully

comply which requirements as stipulated below:

• Submission of fully completed SBD1 (Invitation to Bid),
• Submission of a quotation on the company letterhead,
• Submission of fully completed SBD 4 (Bidder’s disclosure),
• Submission of fully completed SBD 6.1,
• Submission of fully completed SBD 7.2 Contract Form
• Submission of General Conditions of a Contract

8 mandatory evaluation (central supplier database (csd) registration)

Bidders need to comply with all the mandatory requirements listed below in order to proceed to next

phase of evaluation.

Bidders are required to be registered on the Central Supplier Database (CSD) of National Treasury.

Failure to submit the requested information will lead to disqualification. (Please provide proof of

registration on the Central Supplier Database).

Team leader must have a CV showing:

3.1 Team Leader 15 5 = Between 5-9 years relevant

Experience experience Proven experience in land reform (more

specifically on communal land tenure

systems), natural resource governance, 3 = 4 years relevant experience

or social compacts in South Africa with

track record in facilitating high-conflict, 0 = Less than 4 years relevant

multi-stakeholder processes experience or no relevant experience

submitted

3.2 Team Leader Team Leader Qualification 10 10 = NQF 9 and above Copies of qualifications (international qualifications require SAQA

Qualifications 8 = NQF 8 confirmation).

6 = nqf 7

4 = nqf 6

0 = less than NQF 6

4. Stakeholder Track record of working with local 15 15 = documented experience in working Evidence of previous stakeholder engagement work relevant to the specific

partners, communities, and

Engagement with stakeholders (more specifically local land tenure related matters and biodiversity conservation, should be supported

stakeholders within the policy

development and advocacy space. communities and traditional leaders) for by documents indicating the number of years such as but not limited to:

more than 10 years Reference Letters from any of the following:

10 = documented experience in working

• Traditional leader/s of the area they are working in, OR from the

with stakeholders (more specifically local municipality

communities and traditional leaders) for 5-

• the community forum.

10 years

• Any client

8 = documented experience in working

with stakeholders (more specifically local

communities and traditional leaders)

between 4 - 5 years

6 = documented experience in working

with stakeholders (more specifically local

communities and traditional leaders) for 3

years

4 = documented experience in working

with stakeholders (more specifically local

communities and traditional leaders)

between 1 to 2 years

0 = documented experience in working

with stakeholders (more specifically local

communities and traditional leaders) for

less than 1 year

5. Policy Proven experience on policy 15 15 = documented experience on policy The bidder must provide a list of projects undertaken within the last ten (10)

development including areas such asDevelopment formulation, implementation and regularly years. For each project, the bidder must submit the following information:

policy formulation, implementation,

review for 9-10 years

• Project name regularly review and updating of

policies, to ensure they remain effective

• Client / donor / contracting authority

and relevant in changing environments.

• Brief description of services provided and relevance to this RFQ

10 = documented experience on policy

• Contactable reference details

formulation, implementation and regularly Each project listed must be supported by at least one (1) verifiable proof

review for 5-8 years document such as an appointment letter OR completion letter OR signed

8 = documented experience on policy contract OR purchase order OR reference letter clearly linked to that specific

formulation, implementation and regularly project.

review between 4 - 5 years Only projects accompanied by the required documentary proof will be

6 = documented experience on policy evaluated. Documentary proof must confirm the project scope and the period

formulation, implementation and regularly of performance (start and end dates).

review for 3 years Experience must be directly relevant to the scope of work for this RFQ.

4 = documented experience on policy SANParks reserves the right to verify all information submitted, and

formulation, implementation and regularly unverifiable or misleading information may result in disqualification.

review between 1 to 2 years

0 = documented experience on policy

formulation, implementation and regularly

review for less than 1 year

10. Central supplier database – mandatory compliance

Bidders are required to be registered on the Central Supplier Database (CSD) of National

Treasury prior to submitting their bid (open tenders). Failure to being registered on the

CSD and failure to submit the requested proof of registration on CSD information will

lead to disqualification. (Please provide proof of registration on the Central Supplier

Database).

11. Protection of personal information act, (popia)

SANParks adheres to the Protection of Personal Information Act, (POPIA)

requirements regarding personal information which came into effect 1 July 2021.

As SANParks, we are committed to protecting your privacy and ensuring that personal

information collected is used properly, lawfully and transparently.

12. Occupational health and safety

The service provider acknowledges that he is fully aware of the provisions of the OHS Act and that he is an employer in his own right with duties and responsibilities as

prescribed in the Act.

the services of a suitably qualified and independent service provider to support the design,

facilitation, and documentation and revision of the Inclusive Land Framework for SANParks.

3 scope of work

South African National Parks (SANParks) invites an experienced consultant to act as a technical and

process partner to SANParks in the development of the Inclusive Land Framework, ensuring that the

process is:

• Credible and inclusive

• Technically sound and legally informed

• Ethically facilitated (including appropriate local language use and cultural nuances)

• Implementation-ready and Board-ready

• 15+ years’ experience in land reform, natural resource governance, or social

compacts in South Africa

• Proven track record facilitating high-conflict, multi-stakeholder processes

(communities, state, traditional authorities, civic society etc)

• Deep understanding of:

o South African Land Tenure System

o Communal land tenure systems (CPAs, Trusts, Traditional Authorities)

o Power asymmetry and rights-based facilitation

• Strong political acuity and ethical facilitation practice

• Independence and credibility with both state and community actors

5.1.2 Participatory Process Designer

Purpose: Design of the phased engagement architecture and workshop methodologies.

• Expertise in participatory design, co-creation, and deliberative dialogue
• Experience designing phased, multi-stage and multilingual processes (pre-workshops →

main workshop → consolidation)

• Familiarity with:

o Systems thinking

o Voice, Choice, and Action (VCA) or similar frameworks

o Social compacting methodologies

• Ability to translate abstract policy objectives into practical engagement tools

5.1.3 Land, Legal, and Governance Specialist

Purpose: Ensure technical and legal credibility of the ILF content.

• Expertise in South African land and conservation legislation, including:

o NEMPAA

o Restitution of Land Rights Act

o CPA Act and Trust Property Control Act

o Spatial Planning and Land Use Management Act (SPLUMA)

o Legal framework governing traditional leaders’ role in land use and management

• Experience with:

o Co-management agreements

o Stewardship models

o OECMs and contractual parks

• Ability to identify legal “red flags”, risks, and reform implications. Policy drafting and

legislative advisory experience preferred.

5.1.4 Socio-Economic and Biodiversity Economy Specialist

Purpose: Ground the ILF in viable economic and benefit-sharing pathways.

• Experience in:

o Biodiversity economy initiatives

o Community benefit-sharing models

o Nature-based livelihoods (tourism, restoration, carbon, offsets)

• Understanding of governance risks (elite capture, financial leakage)

• Ability to translate complex financial concepts into accessible formats for communities.

5.1.5 Rapporteur and Technical Writer

Purpose: Institutional memory, audit trail, and Board-ready outputs.

• Exceptional analytical writing and synthesis skills
• Experience producing:

o Stakeholder Input Reports

o Policy frameworks

o Board and EXCO-level documents

• Ability to:

o Accurately capture divergent views

o Distinguish consensus from contestation.

o Maintain neutrality and traceability of inputs

• Familiarity with SANParks / public-sector governance standards advantageous

5.1.6 Secretariat and Logistics Coordinator

Purpose: Operational integrity and stakeholder experience.

1. Organisati The bidder must provide a detailed 25 25 = more than 8 relevant projects The bidder must demonstrate relevant organisational experience in projects

onal Experience company profile showing experience in supported by documentary proof of a similar nature and scope to the requirements of this RFQ.

in land reform, conservation

governance, or social compacts. 20 =7-8 relevant projects supported by The bidder must provide a list of projects undertaken within the last ten (10)

documentary proof years. For each project, the bidder must submit the following information:

• Strong facilitation and participatory

15 = 5-6 relevant projects supported by

• Project name design capability
• experience in land reform, documentary proof
• Client / donor / contracting authority

natural resource governance, or 10 = 3–4 relevant projects supported by

• Brief description of services provided social compacts in South Africa
• Proven track record facilitating documentary proof
• Contactable reference details

high-conflict, multi-stakeholder 5 = 2 relevant projects supported by Each project listed must be supported by at least one (1) verifiable proof processes (communities, state,

traditional authorities) documentary proof document such as an appointment letter OR completion letter OR signed

• In-depth knowledge of legal and 3 = 1 relevant project supported by contract OR purchase order OR reference letter clearly linked to that specific

policy framework relating to land

documentary proof project. and biodiversity conservation with

strong policy development skills 0 = No relevant projects or no supporting Only projects accompanied by the required documentary proof will be

• Experience working with CPAs, proof. evaluated. Documentary proof must confirm the project scope and the period

15 = More than 15 years of relevant CV of team leader showing their relevant experience and including

relevant years’ experience with proven

delivery in comparable roles. 10 = Between 10-15 years relevant

experience

3.1 Team Leader 15 5 = Between 5-9 years relevant

Experience experience Proven experience in land reform (more

specifically on communal land tenure

systems), natural resource governance, 3 = 4 years relevant experience

or social compacts in South Africa with

track record in facilitating high-conflict, 0 = Less than 4 years relevant

multi-stakeholder processes experience or no relevant experience

submitted

3.2 Team Leader Team Leader Qualification 10 10 = NQF 9 and above Copies of qualifications (international qualifications require SAQA

Qualifications 8 = NQF 8 confirmation).

6 = nqf 7

4 = nqf 6

0 = less than NQF 6

4. Stakeholder Track record of working with local 15 15 = documented experience in working Evidence of previous stakeholder engagement work relevant to the specific

partners, communities, and

Engagement with stakeholders (more specifically local land tenure related matters and biodiversity conservation, should be supported

stakeholders within the policy

development and advocacy space. communities and traditional leaders) for by documents indicating the number of years such as but not limited to:

more than 10 years Reference Letters from any of the following:

10 = documented experience in working

• Traditional leader/s of the area they are working in, OR from the

with stakeholders (more specifically local municipality

communities and traditional leaders) for 5-

• the community forum.

10 years

• Any client

8 = documented experience in working

with stakeholders (more specifically local

communities and traditional leaders)

between 4 - 5 years

6 = documented experience in working

with stakeholders (more specifically local

communities and traditional leaders) for 3

years

4 = documented experience in working

with stakeholders (more specifically local

communities and traditional leaders)

between 1 to 2 years

0 = documented experience in working

with stakeholders (more specifically local

communities and traditional leaders) for

less than 1 year

5. Policy Proven experience on policy 15 15 = documented experience on policy The bidder must provide a list of projects undertaken within the last ten (10)

development including areas such asDevelopment formulation, implementation and regularly years. For each project, the bidder must submit the following information:

policy formulation, implementation,

review for 9-10 years

• Project name regularly review and updating of

policies, to ensure they remain effective

• Client / donor / contracting authority

and relevant in changing environments.

• Brief description of services provided and relevance to this RFQ

10 = documented experience on policy

• Contactable reference details

formulation, implementation and regularly Each project listed must be supported by at least one (1) verifiable proof

review for 5-8 years document such as an appointment letter OR completion letter OR signed

8 = documented experience on policy contract OR purchase order OR reference letter clearly linked to that specific

formulation, implementation and regularly project.

review between 4 - 5 years Only projects accompanied by the required documentary proof will be

6 = documented experience on policy evaluated. Documentary proof must confirm the project scope and the period

formulation, implementation and regularly of performance (start and end dates).

review for 3 years Experience must be directly relevant to the scope of work for this RFQ.

4 = documented experience on policy SANParks reserves the right to verify all information submitted, and

formulation, implementation and regularly unverifiable or misleading information may result in disqualification.

review between 1 to 2 years

0 = documented experience on policy

formulation, implementation and regularly

review for less than 1 year

10. Central supplier database – mandatory compliance

Bidders are required to be registered on the Central Supplier Database (CSD) of National

Treasury prior to submitting their bid (open tenders). Failure to being registered on the

Appointment of a service provider to support the design, facilitation, and documentation of the inclusive land framework (ilf)

Design and Facilitation cost (including ALL) (These should be in line with the phases (pg 7 and 8)) (DAYS) R

Detailed process and facilitation design 3

Facilitate 3 workshops- 2 localised in Greater Kruger MLL and 1 for national stakeholders 12

• Workshop background document produced and translated 15

• Workshop reports 6

• Draft Social Compact elements 1

• Risk register and safeguards 3

• Comprehensive Stakeholder Input Report 2

• Revised Inclusive Land Framework 10

Administration/Project Management 12 Rate only R

Logistical support (workshop invitations and confirmation of attendees, booking of venue, organising

catering and attendee transport)

Total 64 r

VAT @ 15% r

Minimum functionality/qualifying score: 70

minimum score of 70

Tax compliance status

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Csd number

Csd number must be provided

Central supplier database (csd), a csd

Central supplier database (csd) registration)

Central Supplier Database (CSD) of National Treasury

Central Supplier Database)

Central supplier database – mandatory compliance

Central Supplier Database (CSD) of National

appointment letter OR completion letter OR signed

traditional authorities) documentary proof document such as an appointment letter OR completion letter OR signed

Qualification Threshold: Bidders must achieve a minimum score of 70 points out of 100 points on

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

VAT registration number

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

Points Allocation: 80 points

B-BBEE Details: [email protected]

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Thivhulawi Ratshibvumo CONTACT PERSON Dr Nomvuselelo Songelwa

Telephone number 012 426 5227 telephone number 041 508 5400

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

E-mail address

VAT registration number

Supplier compliance tax central

Status compliance or supplier

SYSTEM PIN: DATABASE No: MAAA

B-bbee status level tick applicable box] b-bbee status level [tick applicable box]

Verification certificate sworn affidavit

Yes No Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR

Preference points for b-bbee]

ARE YOU THE ACCREDITED ARE YOU A FOREIGN Yes No

REPRESENTATIVE IN SOUTH Yes No BASED SUPPLIER FOR

Africa for the goods the goods

/Services /works [if yes, answer the /services /works

Offered? [If yes enclose proof questionnaire below ] offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status

System pin code from the south african revenue service (SARS) and if not register as per 2.3 Below.

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be de

serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general

The tender and preferential procurement regulations, 2022

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS

• Cultural competence and ethical sensitivity

• Experience working with historically marginalised communities

• Ability to operate in politically sensitive environments

• Commitment to co-creation (not extractive consultation) and quick turn-around feedbacks

to workshop participants on their articulated inputs and next steps for this

• Strong facilitation ethics and confidentiality standards

4.3. Name of Company/firm................................................................

4.4. Company registration number: ......................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies

the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of

the conditions of contract have not been fulfilled, the organ of state may, in addition

to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

will not be accepted for consideration.

as specified above. Bids received after the time stipulated shall not be considered.

the indicated officials under SBD 1 or as indicated above.

NB: No proposal shall be accepted by SANPARKS if submitted in any manner other than as

prescribed above.

Qualification Threshold: Bidders must achieve a minimum score of 70 points out of 100 points on

functionality criteria to qualify for consideration in the next phase. Bidders who fail to meet the

minimum score of 70 points will be disqualified from further evaluation

CRITERIA REQUIREMENT Maximum Points Points Allocation Evidence to be Submitted

1. Organisati The bidder must provide a detailed 25 25 = more than 8 relevant projects The bidder must demonstrate relevant organisational experience in projects

onal Experience company profile showing experience in supported by documentary proof of a similar nature and scope to the requirements of this RFQ.

in land reform, conservation

governance, or social compacts. 20 =7-8 relevant projects supported by The bidder must provide a list of projects undertaken within the last ten (10)

documentary proof years. For each project, the bidder must submit the following information:

• Strong facilitation and participatory

15 = 5-6 relevant projects supported by

• Project name design capability
• experience in land reform, documentary proof
• Client / donor / contracting authority

natural resource governance, or 10 = 3–4 relevant projects supported by

• Brief description of services provided social compacts in South Africa
• Proven track record facilitating documentary proof
• Contactable reference details

high-conflict, multi-stakeholder 5 = 2 relevant projects supported by Each project listed must be supported by at least one (1) verifiable proof processes (communities, state,

traditional authorities) documentary proof document such as an appointment letter OR completion letter OR signed

• In-depth knowledge of legal and 3 = 1 relevant project supported by contract OR purchase order OR reference letter clearly linked to that specific

policy framework relating to land

documentary proof project. and biodiversity conservation with

strong policy development skills 0 = No relevant projects or no supporting Only projects accompanied by the required documentary proof will be

• Experience working with CPAs, proof. evaluated. Documentary proof must confirm the project scope and the period

Traditional Authorities, and

of performance (start and end dates). government on land reform and

restitution. Experience must be directly relevant to the scope of work for this RFQ.

• Demonstrated experience in multi- SANParks reserves the right to verify all information submitted, and

lingual engagements and

unverifiable or misleading information may result in disqualification.

consolidation of diverse inputs;

translation of key insights for

feedback to communities in their

primary language(s)

• Strong analytical writing and

synthesis capacity

• Consortia are encouraged,

provided roles are clearly defined.

2. Methodology and workplan 20 20 = Methodology and workplan inclusive A detailed methodology and workplan

of 9 of the project deliverables

Quality of approach, understanding of

scope, feasibility, and alignment with 15 = Methodology and workplan inclusive

project deliverables and how the of 8 of the project deliverables

consultant will support SANParks on the

following: 10 = Methodology and workplan inclusive

of 7 the project deliverables

• Detailed process and facilitation

design, responsive to local context

5 = Methodology and workplan inclusive within which workshops are held

of 6 the project deliverables

• Workshop discussion document as

translated

• technical input in various aspects of 0 = Methodology and workplan inclusive of

the feasibility and executability of less than 4 the project deliverables

the Inclusive Land Framework

• technical and stakeholder input on

feasible and practical governance

structures for Inclusive Land

Framework.

• Workshop report and technical

notes

• Draft Social Compact elements
• Risk register with mitigation

measures

• Comprehensive Stakeholder Input

Report

• Revised Inclusive Land Framework

with stakeholders.

3. Team Leader Experience and Qualifications

15 = More than 15 years of relevant CV of team leader showing their relevant experience and including

CV demonstrates at the number of experience contactable references

relevant years’ experience with proven

delivery in comparable roles. 10 = Between 10-15 years relevant

Pt−Pmin

Ps= 80(1− )

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement

Regulations, preference points must be awarded for specific goals stated in the tender.

For the purposes of this tender the tenderer will be allocated points based on the goals

stated in table 1 below as may be supported by proof/ documentation stated in the

conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which

states that, if it is unclear whether the 80/20 preference point system applies, an organ of

state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20

preference point system will apply and that the highest acceptable tender will

be used to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 preference point system

will apply and that the lowest acceptable tender will be used to determine the

applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for 80/20

preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 80/20 preference point system is applicable,

corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference

point system.)

Number of points Number of points

claimed (80/20 system)

allocated

The specific goals allocated (To be completed by

(80/20 system) points in terms of this tender the tenderer)

(To be completed by the organ

of state)

SPECIFIC GOAL 1 Total Points 10

Promotion of enterprises 91% to 100% = 10

owned by black people with at

81% to 90% = 8

least 51% shareholding or

more 71% to 80% = 6

61% to 70% = 4

51% to 60% = 2

Less than 50% = 0

SPECIFIC GOAL 2 Total Points 10

Preference to enterprises 71% to 100% = 10

owned by women with at least

61% to 70% = 8

30% shareholding

51% to 60% = 6

41% to 50% = 4

30% to 40% = 2

Less than 29% = 0

Total 20

Declaration with regard to company/firm

4.3. Name of Company/firm................................................................

4.4. Company registration number: ......................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies

the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of

the conditions of contract have not been fulfilled, the organ of state may, in addition

to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi