Electrical infrastructure assessment at irene office – south african weather service

• Closing date: 23 July 2026 at 11:00 am.
• Briefing session: 16 July 2026 at 11:00 am at Irene Weather Office Main Road, Irene, within the Agricultural Research Council (ARC) Farm, Doornkloof 391-Jr, Centurion, 0157.
• Briefing is non-compulsory.
• Validity period: 60 calendar days after closing date.

• Submission enquiries: Email [email protected].
• Clarification enquiries: Contact SCM Acquisition Department at [email protected].
• No phone numbers or physical addresses provided.

• Submit electronically to [email protected] by the closing date and time.
• Use official forms provided; do not retype.
• Initial all pages of your bid.
• Late submissions will not be considered.
• Returnable documents include Pricing Schedule (Annexure G), Bidder’s Disclosure (Annexure C), Preference Points Claim Form (Annexure F), and POPIA Supplier Notice and Consent form (Annexure i).
• Failure to provide required information may result in rejection.

• Required documents: Bidder’s Disclosure (Annexure C), Preference Points Claim Form (Annexure F), Pricing Schedule (Annexure G), POPIA Supplier Notice and Consent form (Annexure i).
• Bidders must complete SBD 4 disclosure form detailing state employment, relationships, and interests.
• Declaration required confirming independent bidding and no collusion.

Bidders must be tax compliant with SARS and registered on the Central Supplier Database (CSD). Persons in service of the state or companies with state-employed directors are disqualified. Foreign suppliers must complete a tax questionnaire. Bidders listed on the Register for Tender Defaulters or Restricted Suppliers are automatically disqualified. Bidders must have the operational infrastructure and accreditation to perform the service. Joint ventures/consortia must submit a signed teaming agreement.

• Scope: Assessment of electrical infrastructure at the Irene office (detailed specifications in Annexure H).
• Service provider must have duly approved operational premises with necessary infrastructure and relevant accreditation.
• SAWS may conduct due diligence site visit at provider’s premises before award.
• Successful bidder must conclude a Service Level Agreement (SLA) to measure performance, quality, and value-add.
• Provider must submit a scorecard on how service offering will be measured.

• Pricing Schedule (Annexure G) must be completed.
• Provide ceiling price inclusive of VAT for the project.
• Include cost breakdown.
• Indicate commencement period and rate firmness.

• Submit a ceiling price inclusive of VAT for the entire project.
• Provide cost breakdown of ceiling price.
• Indicate period required for commencement after acceptance.
• State if rates are firm for full project period; if not, detail adjustment basis (e.g., consumer price index).
• Payment terms: Invoices settled within 30 days unless otherwise agreed.

• Tax compliance: Submit SARS PIN or Tax Compliance Status (TCS) certificate; if not available, provide Central Supplier Database (CSD) number.
• B-BBEE: Submit B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to claim preference points.
• Foreign suppliers must complete questionnaire in Annexure A; if no South African tax obligations, no SARS PIN required.
• No bids from persons in service of the state or entities with such directors/members.
• Joint ventures/consortia must submit signed teaming agreement; each party must provide separate TCS/CSD documentation.
• Compliance with POPIA required; download consent documentation from www.weathersa.co.za.

• B-BBEE preference points claimed via Annexure F.
• Submit B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs).
• Points allocated per level: Level 1 (20), Level 2 (18), Level 3 (14), Level 4 (12), Level 5 (8), Level 6 (6), Level 7 (4), Level 8 (2), Non-compliant (0).

• Contract subject to General Conditions of Contract (GCC) revised July 2010, available from National Treasury website.
• Successful bidder must sign written contract form (SBD7).
• Bid validity: 60 calendar days after closing date.
• SAWS may cancel bid due to changed circumstances, lack of funds, no acceptable tenders, or material irregularities.
• POPIA compliance required; consent to process personal information as per SAWS policy.
• Payment terms: 30 days from invoice receipt unless otherwise agreed.
• Subcontracting requires proof of agreement between main tenderer and subcontractor.

• Joint ventures/consortia must submit signed teaming agreement.
• Tax compliance: Provide SARS PIN, TCS certificate, or CSD number.
• Foreign suppliers without South African tax obligations must complete questionnaire.
• No bids from persons in service of the state.