What are the submission requirements for this tender (Ref: RFQ-KZN.M16JULY092)?

• Submit your quotation by the closing date and time: 28 July 2026 at 16h00. • Ensure all required forms are completed and signed, including the Contract Form (Part 1) and the Bidder’s Disclosure. • Include a declaration that your Central Supplier Database (CSD) information is correct and up to date. • Failure to quote for all items will render your bid non-responsive. • Offers must remain valid for 90 days from the closing date.

How will bids be evaluated?

{ "mandatory": [ "Registered on the Central Supplier Database (CSD).", "Valid Tax Clearance Certificate from SARS.", "No listing in the Register for Tender Defaulters or Restricted Suppliers.", "Submission of all required documents (e.g., SBD 4, pricing schedule).", "Quotation must cover all items (partial quotes are non-responsive)." ], "preferential": [ "B-BBEE status (points awarded for Black Ownership, Women/Youth/Disability Owned, Locality).", "Local suppliers may gain additional points under the 80/20 system." ], "disqualification": [ "False or outdated CSD information.", "Conflict of interest with the procuring institution.", "Evidence of collusion, fraud, or corrupt practices.", "Failure to meet technical specifications or delivery requirements." ] }

What are the technical specifications?

• Supply and delivery of 1000 litres of Diesel 50ppm. • Contract duration: 12 months. • Delivery address: 237 Jabu Ndlovu Street, Pietermaritzburg, 3201. • Transportation to the specified address is included. • The purchaser may inspect the supplier’s premises and records during the contract period.

What financial requirements apply to bidders?

• Quoted price must be fixed for 90 days. • Total quotation price must be inclusive of supply and delivery costs. • VAT at 15% must be included where applicable. • Payment will be made within 30 days after receipt of an invoice accompanied by a delivery note. • Prices quoted cannot be varied after submission, except as authorised in the Special Conditions of Contract.

What compliance and legal requirements must bidders meet?

• Mandatory registration on the Central Supplier Database (CSD). Register at www.csd.gov.za. • A valid original Tax Clearance Certificate from SARS is required. • Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified. • Preference points are awarded for B-BBEE specific goals as per the Preferential Procurement Regulations, 2022. • Suppliers must declare any relationships with state employees or conflicts of interest.

What are the important dates and deadlines for this tender?

• Opening date: 16 July 2026. • Closing date: 28 July 2026. • Closing time: 16h00. • Bid validity period: 90 days from the closing date.

Who should be contacted for queries about this tender?

• Organization: KwaZulu-Natal Museum. • Address: Private Bag 9070, Pietermaritzburg, 3200; or 237 Jabu Ndlovu Street, Pietermaritzburg, 3201. • Telephone: +27 (33) 345 1404. • Website: www.nmsa.org.za.

Supply and Delivery of Diesel 50ppm KwaZulu-Natal Museum

RFQRFQ-KZN.M16JULY092.pdfReview complete

Description

Source: RFQ-KZN.M16JULY092.pdf

Supply and delivery of 1000 litres of Diesel 50ppm over a 12-month period.
Delivery to 237 Jabu Ndlovu Street, Pietermaritzburg, 3201.
Pricing must be quoted per litre, with subtotal and VAT included.

Important Dates

Source: RFQ-KZN.M16JULY092.pdf (RFQ)

Opening date: 16 July 2026.
Closing date: 28 July 2026.
Closing time: 16h00.
Bid validity period: 90 days from the closing date.

Contact Information

Source: RFQ-KZN.M16JULY092.pdf (RFQ)

Organization: KwaZulu-Natal Museum.
Address: Private Bag 9070, Pietermaritzburg, 3200; or 237 Jabu Ndlovu Street, Pietermaritzburg, 3201.
Telephone: +27 (33) 345 1404.
Website: www.nmsa.org.za.

Submission Guidelines

Source: RFQ-KZN.M16JULY092.pdf (RFQ)

Submit your quotation by the closing date and time: 28 July 2026 at 16h00.
Ensure all required forms are completed and signed, including the Contract Form (Part 1) and the Bidder’s Disclosure.
Include a declaration that your Central Supplier Database (CSD) information is correct and up to date.
Failure to quote for all items will render your bid non-responsive.
Offers must remain valid for 90 days from the closing date.

Returnable Documents

Source: RFQ-KZN.M16JULY092.pdf (RFQ)

SBD 4 declaration certifying independent bidding, no collusion, and no prior consultations with officials.
Acknowledgment that suspicious bids may be reported to the Competition Commission or NPA.

Evaluation Criteria

Source: RFQ-KZN.M16JULY092.pdf (RFQ)

Mandatory

Registered on the Central Supplier Database (CSD).
Valid Tax Clearance Certificate from SARS.
No listing in the Register for Tender Defaulters or Restricted Suppliers.
Submission of all required documents (e.g., SBD 4, pricing schedule).
Quotation must cover all items (partial quotes are non-responsive).

Preferential

B-BBEE status (points awarded for Black Ownership, Women/Youth/Disability Owned, Locality).
Local suppliers may gain additional points under the 80/20 system.

Disqualification

False or outdated CSD information.
Conflict of interest with the procuring institution.
Evidence of collusion, fraud, or corrupt practices.
Failure to meet technical specifications or delivery requirements.

Technical Specifications

Source: RFQ-KZN.M16JULY092.pdf (RFQ)

Supply and delivery of 1000 litres of Diesel 50ppm.
Contract duration: 12 months.
Delivery address: 237 Jabu Ndlovu Street, Pietermaritzburg, 3201.
Transportation to the specified address is included.
The purchaser may inspect the supplier’s premises and records during the contract period.

Quality Management

Source: RFQ-KZN.M16JULY092.pdf

The purchaser may inspect the supplier’s premises and records at reasonable hours.
The supplier must keep contract documents confidential and return them upon request.
Non-compliant supplies may be rejected at the supplier’s cost.

Pricing Schedule

Source: RFQ-KZN.M16JULY092.pdf

Quotation must include unit price per litre and total price for 1000 litres of Diesel 50ppm.
Delivery to 237 Jabu Ndlovu Street, Pietermaritzburg, 3201.
VAT at 15% must be included where applicable.

Financial Requirements

Source: RFQ-KZN.M16JULY092.pdf (RFQ)

Quoted price must be fixed for 90 days.
Total quotation price must be inclusive of supply and delivery costs.
VAT at 15% must be included where applicable.
Payment will be made within 30 days after receipt of an invoice accompanied by a delivery note.
Prices quoted cannot be varied after submission, except as authorised in the Special Conditions of Contract.

Compliance Requirements

Source: RFQ-KZN.M16JULY092.pdf (RFQ)

Mandatory registration on the Central Supplier Database (CSD). Register at www.csd.gov.za.
A valid original Tax Clearance Certificate from SARS is required.
Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified.
Preference points are awarded for B-BBEE specific goals as per the Preferential Procurement Regulations, 2022.
Suppliers must declare any relationships with state employees or conflicts of interest.

B-BBEE Requirements

Source: RFQ-KZN.M16JULY092.pdf (RFQ)

Preference points allocated under the 80/20 system for: Black Ownership (6), Women Owned (2), Youth Owned (2), Disability Owned (2), Locality (8).
Points claimed must be completed by the supplier.

Contractual Terms

Source: RFQ-KZN.M16JULY092.pdf

Special Conditions of Contract: CSD registration mandatory; delivery as per specifications; must quote for all items; total price inclusive of supply/delivery; price fixed for 90 days; department reserves right not to award to lowest bidder; risk assessment prior to award; bid validity 90 days.

Requirements

Source: RFQ-KZN.M16JULY092.pdf (RFQ)

Any person may bid, but those listed on the Register for Tender Defaulters or List of Restricted Suppliers are disqualified.
Bidders must disclose relationships with state employees and conflicts of interest.

Section

Source: RFQ-KZN.M16JULY092.pdf

Preference points awarded under the 80/20 system for specific goals: Black Ownership (6), Women Owned (2), Youth Owned (2), Disability Owned (2), Locality (8).
Points claimed must be completed by the supplier in the provided table.

Core procurement rules

These rules commonly apply to South African public-sector procurement.

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Act 53 of 2003

high

Provides the empowerment-compliance context often used in public-sector supplier evaluation.

Relevant because this is a South African public-sector procurement opportunity.

Constitution of the Republic of South Africa, 1996 – Section 217

Act 108 of 1996 (s217)

high

Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.

Relevant because this is a South African public-sector procurement opportunity.

Preferential Procurement Policy Framework Act (PPPFA)

Act 5 of 2000

high

Covers preferential procurement and preference-point systems used in public tenders.

Relevant because this is a South African public-sector procurement opportunity.

Prevention and Combating of Corrupt Activities Act (PRECCA)

Act 12 of 2004

high

Supports anti-corruption controls and supplier integrity in procurement processes.

Relevant because this is a South African public-sector procurement opportunity.

Public Procurement Act, 2024 (PPA)

Act 28 of 2024

high

Provides the national framework for public procurement across government.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Access to Information Act (PAIA)

Act 2 of 2000

medium

Supports access to tender records, award decisions and public-sector procurement information.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Administrative Justice Act (PAJA)

Act 3 of 2000

medium

Supports lawful, reasonable and procedurally fair administrative tender decisions.

Relevant because this is a South African public-sector procurement opportunity.

Sector-specific rules

These rules are linked to the work category, industry, or regulated service area.

Electricity Regulation Act (ERA)

Act 4 of 2006

high

Relevant to electricity, generation, transmission, distribution and energy-service procurement.

Relevant because this tender appears to involve petroleum, oil, gas, fuel, or energy-resource services.

National Environmental Management Act (NEMA)

Act 107 of 1998

high

Supply and delivery of diesel 50ppm for 12 months to kwazulu-natal museum

Eligibility Criteria

Supply and delivery of diesel 50ppm for 12 months to kwazulu-natal museum

Eligibility Criteria

Supplies and Procurement JVs for SMMEs: Small Suppliers Winning Government Bids

POPIA Compliance for Tender Bidders: The Complete Data Protection Guide for South African Government Procurement

Tender Submission Packaging and Presentation Best Practices: Make Your Bid Stand Out for the Right Reasons

Consulting Engineering Tenders for Government Projects: A Comprehensive Guide for South African Engineering Firms

Manufacturing & Production Industry Profile

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Sector-specific rules

Electricity Regulation Act (ERA)

National Environmental Management Act (NEMA)

KwaZulu-Natal Museum

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