Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
3233 Nokukhanya Luthuli Street - Groutville - KwaDukuza - 4450
Organization Type
GOVERNMENT
Published
16 Jul 2026
OCDS Reference
ocds-9t57fa-162510
The luthuli museum seeks a professional and registered plumbing service provider to repair and upgrade two existing water back-up systems. Applicants must attend a compulsory briefing at the museum in groutville, kwazulu-natal. Closing date for RFQ submissions is 30 july 2026.
Date & Time
Thursday, 30 July 2026 - 13:00
Venue
Luthuli Museum, 3233 Nokukhanya Luthuli Street, Groutville, 4450
Categories
Request for Quotation
3233 Nokukhanya Luthuli Street - Groutville - KwaDukuza - 4450
16 Jul
2026
Tender Published
Tender was published
30 Jul
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
LM 20260054 APPOINTMENT OF A SERVICE PROVIDER FOR INSTALLATION OF NEW WATER PUMP AND REPAIR OF WATER BACKUP SYSTEM SYSTEM.pdf
The Luthuli Museum seeks to appoint a professional and registered plumbing service provider to repair and upgrade two existing water back-up systems at its facilities. The scope includes supply, installation, and repair work such as replacing booster pumps, installing filtration systems, and ensuring compliance with safety and industry standards. The tender closes on 30 July 2026, with a compulsory briefing session on 27 July 2026.
Median Estimate
R 4 800 000
Range
Based on Industry avg. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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Important Dates
Source: LM 20260054 APPOINTMENT OF A SERVICE PROVIDER FOR INSTALLATION OF NEW WATER PUMP AND REPAIR OF WATER BACKUP SYSTEM SYSTEM.pdf (RFQ){"closingDate":"16 JULY 2026","closingTime":"11H00","briefingSession":"{"date":"27 JULY 2026","time":"11H00","venue":"11H00","is_compulsory":true}"}
Contact Information
Source: LM 20260054 APPOINTMENT OF A SERVICE PROVIDER FOR INSTALLATION OF NEW WATER PUMP AND REPAIR OF WATER BACKUP SYSTEM SYSTEM.pdf (RFQ){"name":"................................................................................","email":"[email protected]","phone":null,"department":null,"address":null}
Submission Guidelines
Source: LM 20260054 APPOINTMENT OF A SERVICE PROVIDER FOR INSTALLATION OF NEW WATER PUMP AND REPAIR OF WATER BACKUP SYSTEM SYSTEM.pdf (RFQ)anticipated costs should be included in this quotation.
assessment and proof of payment thereof; or proof of registration with the Compensation Commissioner (only in
cases of a new registration), prior to commencement of work.
services including materials and workmanship to be in accordance with these specification guideline and client
requirements, applicable to local and national regulations and industry standards for respective trades.
environmental safety legislation, and the Occupational Health and Safety Act (OHSA) aimed at protecting the
health and safety of workers and others in the workplace.
warranty/guarantee (e.g. booster pump, filters, etc).
Damages
work on the day that such damages occur.
Safety
(PPE) necessary for the task to be performed on site.
as per safety and compliance requirements and specifications for persons working in an elevated position.
properly secured and maintained and to ensure they are in good working order and equipped with the required
safety devices.
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RFQ number: lm 2026/0054
Evaluation Criteria
Source: LM 20260054 APPOINTMENT OF A SERVICE PROVIDER FOR INSTALLATION OF NEW WATER PUMP AND REPAIR OF WATER BACKUP SYSTEM SYSTEM.pdf (RFQ)Mandatory
Preferential
Experience
Technical Specifications
Source: LM 20260054 APPOINTMENT OF A SERVICE PROVIDER FOR INSTALLATION OF NEW WATER PUMP AND REPAIR OF WATER BACKUP SYSTEM SYSTEM.pdf (RFQ)The Luthuli Museum has two water back-up systems installed and servicing the administration building and outbuilding
ablution facilities and kitchen during municipal water outages and/or scheduled maintenance. The system at the
administration building is currently dysfunctional and requires installation of a new booster pump, valves, pipe reconnection etc. as part of the scope. Additionally, both the administration building and outbuilding back-up systems
require the supply and installation of new filtration system.
Considering the above, the museum seeks to procure services of a suitably qualifying and experienced plumbing service
provider to conduct thorough and complete supply, installation and repair work on the specified water back-up systems,
on a once off basis.
The appointment of a professional and registered plumbing service provider for the
Repair and upgrade of two existing water back-up systems at luthuli museum
1.1 The Luthuli Museum has identified and prioritized the need to appoint a suitably qualifying, experienced and
registered plumbing service provider to perform supply, installation and testing of the museum’s water back-up
system servicing the museum’s administration and outbuilding ablution facilities and the kitchenette.
2.1 Administration Building
gallery, archives, staff ablution facilities and offices.
to an electrical booster pump.
therefore requires replacement.
2.2 Outbuilding Back-up System
The building has a floor area of 69.6 m2 (6m x 11.6m) and approximately 2.6m high.
The back-up system at this building is functional and currently services the kitchenette and ablution facilities.
The system consists of 1x 2200L Jojo tank connected to an electrical booster pump that is exposed and
requires cover and a cover to the electrical plug for protection from rain and water damage.
The system also requires a filtration system as its water services the kitchenette used by site staff members.
The museum is an entity used not only by staff members but also by community members and day visitors. Without the provision of
a water backup system, the ablutions cause rapid sanitation emergencies and major health hazards. Therefore, the purpose for the
prioritisation of the back-up system project is to:
3.1 To restore the back-up system’s functional state.
3.2 To maintain operational continuity during municipal water outages or rationing.
3.3 To maintain safe, hygienic, and working sanitation facilities at all times, meeting South African Occupational
Health and Safety (OHS) legislation.
3.4 To eliminate potential blockages.
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RFQ number: lm 2026/0054
The role of the appointed plumbing service provider will be to perform the following duties:
4.1 Preparation
4.2 Supply of new plumbing material
4.3 Compliance, Testing and Commissioning
4.4 Skills and Eligibility Requirements
The tenderer must demonstrate:
within the past 5 years (2020 – 2025).
plumber, electrician (e.g. trade test, wireman’s licence, etc.), project leader/site supervisor, and skilled workers.
In summary, the service provider must possess the technical expertise, experience, qualified personnel, and resources necessary to
deliver a high-quality water back-up system installation and repair work that meets all specified standards and safety requirements.
The repairs must effectively address the identified dysfunctionality and prevent future issues.
1.5 Technical requirements
Applicants must meet the following criteria:
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RFQ number: lm 2026/0054
Experience & Qualifications
Source: LM 20260054 APPOINTMENT OF A SERVICE PROVIDER FOR INSTALLATION OF NEW WATER PUMP AND REPAIR OF WATER BACKUP SYSTEM SYSTEM.pdfNote: This RFQ must be completed and signed by the authorised company representative.
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RFQ number: lm 2026/0054
Luthuli museum RFQ conditions
a) Luthuli Museum does not bind itself to accept the lowest or any RFQ, nor shall it be responsible for or pay any
expenses or losses which may be incurred by the bidder in the preparation and delivery of the RFQ.
b) No RFQ shall be deemed to have been accepted unless and until a formal contract/letter of intent is prepared and
executed.
c) Luthuli Museum reserves the right to:
I. Not evaluate and award RFQ that do not comply strictly with the requirements of this RFQ.
II. Select solely on the information received in the RFQs and Enter into negotiations with any one or more of the
preferred bidders(s) based on the criteria specified in the evaluation of this RFQ.
III. Contact any bidder during the evaluation process, to clarify any information, without informing any other
bidders, and no change in the content of the RFQ shall be sought, offered, or permitted.
IV. Award a contract to one or more bidder(s).
V. Withdraw the RFQ at any stage
VI. Accept a separate RFQ or any RFQ in part or full at its own discretion.
VII. Cancel this RFQ or any part thereof at any stage as prescribed in the PPPFA regulation.
VIII. Select the bidder(s) for further negotiations based on the greatest benefit to Luthuli Museum and not
necessarily based on the lowest costs
The bidder shall bear all costs and expenses associated with the preparation and submission of its RFQ, and the
Luthuli Museum shall under no circumstances be responsible or liable for any such costs, regardless of, without
limitation, the conduct or outcome of the bidding, evaluation, and selection processes.
3.1 Only those tenderers who are registered with CIDB or are capable of being so prior to the evaluation of
submissions, in a contractor grading designation equal to or higher than a contractor grading designation
determined in accordance with the sum tenderer, or a value determined in accordance with Regulation 25(1B)
or 25(7A) of the Construction Industry Development Regulations, for a 1SO and 1CE or higher class of
construction work, are eligible to have their tenders evaluated.
3.2 Joint Venture are eligible to submit tenders provided that:
3.2.1 every member of the joint venture is registered with the CIDB;
3.2.2 the lead partner has a contractor grading designation in the 1SO and 1CE or higher of construction work; or
not lower than one level below the required grading designation in the class of works construction works
under considerations and possess the required recognition status.
3.2.3 The combined contractor grading designation calculated in accordance with the Construction Industry
Development Regulations is equal to or higher than a contractor grading designation determined in
accordance with the sum tendered for a 1SO and 1CE or higher of construction work or a value determined
in accordance with Regulation 25(1B) or 25(7A) of the Construction Industry Development Regulations.
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RFQ number: lm 2026/0054
Stage:1 mandatory criteria
a) Central Supplier Database Full Registration Report
b) Valid SARS Tax Pin
c) BBBEE Affidavit/ Certificate
d) CIDB Registration – Contractor Grading 1SO and 1CE or Higher
e) CIPC Registration Documents
f) Director (s) Certified ID Copy
g) Company Profile
h) At least 3 Traceable Reference Letters on Company Letterhead (Not older than 5 Years)
i) Completion certificates on a similar task, on the company letterhead, with contactable details
j) CVs and Education Qualifications of relevant Key Personnel
k) Proof of Registration: Plumbing Industry Registration Board (PIRB)
l) Public liability Insurance - covers a minimum of R1 Million
m) COIDA Certificate/ Letter of Good Standing
n) SBD 4 – Bidder Declaration
o) SBD 6.1 – Preferential Procurement Claim Form
p) General Conditions of Contract (GCC) (To initial all pages)
Note: Bidders that do not meet the set mandatory criteria will be eliminated from further evaluation process.
Stage 2: functionality evaluation
The Functional Criteria that will be used to test the capability of Bidders are as follows: The technical proposal will be
evaluated according to the following criteria and scoring system. The technical score will be calculated out of 100
points, and only those bids that achieve a threshold of 70 points for the technical proposal will move to the next level of
evaluation where a score for price.
Functional Factor Criteria Description Weight (%)
Company Accreditation
(Pirb)
Company Experience
a detailed Company Profile and a list of similar projects with reference
letters, executed between 2020 and 2025.
Valid proof of registration with the Plumbing Industry Registration Board (PIRB) 30 Registration
Pricing Schedule
Source: LM 20260054 APPOINTMENT OF A SERVICE PROVIDER FOR INSTALLATION OF NEW WATER PUMP AND REPAIR OF WATER BACKUP SYSTEM SYSTEM.pdfName of Bidder: ................................................................ RFQ Number: ..............................
Closing Date: ..................................
RFQ shall remain valid for acceptance for a period of 90 days counted from closing date.
The Service Provider’s price must include all expenses; disbursements and costs (e.g. supply and delivery of materials
and equipment, labour, etc.) that may be required in and for the execution of the work described in the specification. The
Service Provider must ensure that they submit costs for all general risks, liabilities and obligations set forth or implied in
the contract as well as overhead charges and profit (in the event that the submission is successful). The tendered price
will be fixed, final and binding.
The appointed specialist will be required to carry out the scope of work as per the approved proposal and the work will
be expected be completed within a time frame of 21 days after receipt of appointment letter.
Item description unit quantity rate amount
1.1 Supply and install new 1.1kW booster pump equivalent to DAB no. 1
E. SYBOX complete with all relevant and approved
connections, cabling, piping, non-return valves, sealant, and
fittings, etc.
1.2 Supply and install suitable pump covers no. 3
2.1 Supply and install 20” Blue Large diameter 3 stage under no. 2
counter filter or equivalent, complete with all relevant
connections, cabling, piping and all relevant fittings.
2.2 Supply and install Biomek UV light 55W or equivalent complete no. 2
with connections, piping and all relevant fittings.
3.1 Testing, commissioning and issuance of relevant compliance sum 1
certification
Sub-total
15% VAT
Grand total
(ii) It is the onus of the plumbing service provider to confirm all relevant measurements on site for
accurate pricing.
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RFQ number: lm 2026/0054
The specialists are required to attend a compulsory site inspection meeting at the luthuli museum
At the address below to ascertain the specified work in order to quote appropriately.
Site inspection meeting
Date: Monday, 27 July 2026
Time: 11h00 (Persons arriving after 11h15 will not be considered as having attended the compulsory briefing
session)
Venue: The Luthuli Museum,
3233 Nokukhanya Luthuli Street,
Groutville,
KwaDukuza
Complete below:
3233 Nokukhanya Luthuli Street,
Groutville, KwaDukuza, 4450
I/We, the undersigned, agree that this bidding price shall remain binding on me/us and open for acceptance for the
period stipulated above.
Authorised Company Representative: ........................................................................
Capacity under which this quote is signed: ..................................................................
Signature: ..............................................
Date: ....................................................
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RFQ number: lm 2026/0054
Compliance Requirements
Source: LM 20260054 APPOINTMENT OF A SERVICE PROVIDER FOR INSTALLATION OF NEW WATER PUMP AND REPAIR OF WATER BACKUP SYSTEM SYSTEM.pdf (RFQ)Contractor Grading 1SO
contractor grading designation in the 1SO
Central Supplier Database Full Registration Report
Completion certificates on a similar task, on the company letterhead, with contactable details
appointment letter
Supplier registration on csd
Points Allocation: 20 points
B-BBEE Details: tional Treasury Central database in terms of National Treasury circular no
4A of 2016/17. The bidder must register prior to submitting a proposal/bid.
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RFQ number: lm 2026/0054
Returnable documents checklist
Quotation invitation document must be completed, signed and submitted by the authorised Company representative. All
forms must be properly completed; list below serve as a checklist of your RFQ submission.
(Tick in the relevant block below)
NO. description yes NO
Note: This RFQ must be completed and signed by the authorised company representative.
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RFQ number: lm 2026/0054
Luthuli museum RFQ conditions
a) Luthuli Museum does not bind itself to accept the lowest or any RFQ, nor shall it be responsible for or pay any
expenses or losses which may be incurred by the bidder in the preparation and delivery of the RFQ.
b) No RFQ shall be deemed to have been accepted
Health & Safety
Source: LM 20260054 APPOINTMENT OF A SERVICE PROVIDER FOR INSTALLATION OF NEW WATER PUMP AND REPAIR OF WATER BACKUP SYSTEM SYSTEM.pdf(PPE) necessary for the task to be performed on site.
as per safety and compliance requirements and specifications for persons working in an elevated position.
properly secured and maintained and to ensure they are in good working order and equipped with the required
safety devices.
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RFQ number: lm 2026/0054
Terms of reference
a water backup system, the ablutions cause rapid sanitation emergencies and major health hazards. Therefore, the purpose for the
prioritisation of the back-up system project is to:
3.1 To restore the back-up system’s functional state.
3.2 To maintain operational continuity during municipal water outages or rationing.
3.3 To maintain safe, hygienic, and working sanitation facilities at all times, meeting South African Occupational
Health and Safety (OHS) legislation.
3.4 To eliminate potential blockages.
of 19
RFQ number: lm 2026/0054
deliver a high-quality water back-up system installation and repair work that meets all specified standards and safety requirements.
I, the undersigned (name).................................................................................
CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2 and 3 ABOVE IS CORRECT. I ACCEPT THAT
1.1 “Closing time” means the date and hour specified in the bidding
documents for the receipt of bids.
1.2 “Contract” means the written agreement entered into between the
purchaser and the supplier, as recorded in the contract form signed by
the parties, including all attachments and appendices thereto and all
documents incorporated by reference therein.
1.3 “Contract price” means the price payable to the supplier under the
contract for the full and proper performance of his contractual
obligations.
1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting
of any thing of value to influence the action of a public official in the
procurement process or in contract execution.
1.5 "Countervailing duties" are imposed in cases where an enterprise
abroad is subsidized by its government and encouraged to market its
products internationally.
1.6 “Country of origin” means the place where the goods were mined,
grown or produced or from which the services are supplied. Goods are
produced when, through manufacturing, processing or substantial and
major assembly of components, a commercially recognized new
product results that is substantially different in basic characteristics or
in purpose or utility from its components.
1.7 “Day” means calendar day.
1.8 “Delivery” means delivery in compliance of the conditions of the
contract or order.
1.9 “Delivery ex stock” means immediate delivery directly from stock
actually on hand.
1.10 “Delivery into consignees store or to his site” means delivered and
unloaded in the specified store or depot or on the specified site in
compliance with the conditions of the contract or order, the supplier
bearing all risks and charges involved until the supplies are so
delivered and a valid receipt is obtained.
1.11 "Dumping" occurs when a private enterprise abroad market its goods
on own initiative in the RSA at lower prices than that of the country of
origin and which have the potential to harm the local industries in the
in its sovereign capacity, wars or revolutions, fires, floods, epidemics,
quarantine restrictions and freight embargoes.
1.13 “Fraudulent practice” means a misrepresentation of facts in order to
influence a procurement process or the execution of a contract to the
detriment of any bidder, and includes collusive practice among bidders
(prior to or after bid submission) designed to establish bid prices at
artificial non-competitive levels and to deprive the bidder of the
benefits of free and open competition.
1.14 “GCC” means the General Conditions of Contract.
1.15 “Goods” means all of the equipment, machinery, and/or other materials
that the supplier is required to supply to the purchaser under the
contract.
1.16 “Imported content” means that portion of the bidding price represented
by the cost of components, parts or materials which have been or are
still to be imported (whether by the supplier or his subcontractors) and
which costs are inclusive of the costs abroad, plus freight and other
direct importation costs such as landing costs, dock dues, import duty,
sales duty or other similar tax or duty at the South African place of
entry as well as transportation and handling charges to the factory in
the Republic where the supplies covered by the bid will be
manufactured.
1.17 “Local content” means that portion of the bidding price which is not
included in the imported content provided that local manufacture does
take place.
1.18 “Manufacture” means the production of products in a factory using
labour, materials, components and machinery and includes other
related value-adding activities.
1.19 “Order” means an official written order issued for the supply of goods
or works or the rendering of a service.
1.20 “Project site,” where applicable, means the place indicated in bidding
documents.
1.21 “Purchaser” means the organization purchasing the goods.
1.22 “Republic” means the Republic of South Africa.
1.23 “SCC” means the Special Conditions of Contract.
1.24 “Services” means those functional services ancillary to the supply of
the goods, such as transportation and any other incidental services,
such as installation, commissioning, provision of technical assistance,
training, catering, gardening, security, maintenance and other such
obligations of the supplier covered under the contract.
1.25 “Written” or “in writing” means handwritten in ink or any form of
electronic or mechanical writing.
including bids for functional and professional services, sales, hiring,
letting and the granting or acquiring of rights, but excluding
immovable property, unless otherwise indicated in the bidding
documents.
2.2 Where applicable, special conditions of contract are also laid down to
cover specific supplies, services or works.
2.3 Where such special conditions of contract are in conflict with these
general conditions, the special conditions shall apply.
shall not be liable for any expense incurred in the preparation and
submission of a bid. Where applicable a non-refundable fee for
documents may be charged.
3.2 With certain exceptions, invitations to bid are only published in the
also be applicable to any other enterprise or any partner, manager,
director or other person who wholly or partly exercises or exercised or
may exercise control over the enterprise of the first-mentioned person,
and with which enterprise or person the first-mentioned person, is or was
in the opinion of the Accounting Officer / Authority actively associated.
23.6 If a restriction is imposed, the purchaser must, within five (5) working
days of such imposition, furnish the National Treasury, with the
following information:
(i) the name and address of the supplier and / or person restricted by the
purchaser;
(ii) the date of commencement of the restriction
(iii) the period of restriction; and
(iv) the reasons for the restriction.
These details will be loaded in the National Treasury’s central database
of suppliers or persons prohibited from doing business with the public
sector.
23.7 If a court of law convicts a person of an offence as contemplated in
sections 12 or 13 of the Prevention and Combating of Corrupt Activities
Act, No. , the court may also rule that such person’s name be
endorsed on the Register for Tender Defaulters. When a person’s name
has been endorsed on the Register, the person will be prohibited from
doing business with the public sector for a period not less than five years
and not more than 10 years. The National Treasury is empowered to
determine the period of restriction and each case will be dealt with on its
own merits. According to section 32 of the Act the Register must be
open to the public. The Register can be perused on the National Treasury
website.
duties and rights provisional payment or anti-dumping or countervailing right is
increased in respect of any dumped or subsidized import, the State is
not liable for any amount so required or imposed, or for the amount of
any such increase. When, after the said date, such a provisional
payment is no longer required or any such anti-dumping or
countervailing right is abolished, or where the amount of such
provisional payment or any such right is reduced, any such favourable
difference shall on demand be paid forthwith by the contractor to the
State or the State may deduct such amounts from moneys (if any)
which may otherwise be due to the contractor in regard to supplies or
services which he delivered or rendered, or is to deliver or render in
terms of the contract or any other contract or any other amount which
may be due to him
Contractual Terms
Source: LM 20260054 APPOINTMENT OF A SERVICE PROVIDER FOR INSTALLATION OF NEW WATER PUMP AND REPAIR OF WATER BACKUP SYSTEM SYSTEM.pdfGeneral Conditions of Contract
1.1 “Closing time” means the date and hour specified in the bidding
documents for the receipt of bids.
1.2 “Contract” means the written agreement entered into between the
purchaser and the supplier, as recorded in the contract form signed by
the parties, including all attachments and appendices thereto and all
documents incorporated by reference therein.
1.3 “Contract price” means the price payable to the supplier under the
contract for the full and proper performance of his contractual
obligations.
1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting
of any thing of value to influence the action of a public official in the
procurement process or in contract execution.
1.5 "Countervailing duties" are imposed in cases where an enterprise
abroad is subsidized by its government and encouraged to market its
products internationally.
1.6 “Country of origin” means the place where the goods were mined,
grown or produced or from which the services are supplied. Goods are
produced when, through manufacturing, processing or substantial and
major assembly of components, a commercially recognized new
product results that is substantially different in basic characteristics or
in purpose or utility from its components.
1.7 “Day” means calendar day.
1.8 “Delivery” means delivery in compliance of the conditions of the
contract or order.
1.9 “Delivery ex stock” means immediate delivery directly from stock
actually on hand.
1.10 “Delivery into consignees store or to his site” means delivered and
unloaded in the specified store or depot or on the specified site in
compliance with the conditions of the contract or order, the supplier
bearing all risks and charges involved until the supplies are so
delivered and a valid receipt is obtained.
1.11 "Dumping" occurs when a private enterprise abroad market its goods
on own initiative in the RSA at lower prices than that of the country of
origin and which have the potential to harm the local industries in the
RSA.
1.12 ”Force majeure” means an event beyond the control of the supplier and
not involving the supplier’s fault or negligence and not foreseeable.
Such events may include, but is not restricted to, acts of the purchaser
in its sovereign capacity, wars or revolutions, fires, floods, epidemics,
quarantine restrictions and freight embargoes.
1.13 “Fraudulent practice” means a misrepresentation of facts in order to
influence a procurement process or the execution of a contract to the
detriment of any bidder, and includes collusive practice among bidders
(prior to or after bid submission) designed to establish bid prices at
artificial non-competitive levels and to deprive the bidder of the
benefits of free and open competition.
1.14 “GCC” means the General Conditions of Contract.
1.15 “Goods” means all of the equipment, machinery, and/or other materials
that the supplier is required to supply to the purchaser under the
contract.
1.16 “Imported content” means that portion of the bidding price represented
by the cost of components, parts or materials which have been or are
still to be imported (whether by the supplier or his subcontractors) and
which costs are inclusive of the costs abroad, plus freight and other
direct importation costs such as landing costs, dock dues, import duty,
sales duty or other similar tax or duty at the South African place of
entry as well as transportation and handling charges to the factory in
the Republic where the supplies covered by the bid will be
manufactured.
1.17 “Local content” means that portion of the bidding price which is not
included in the imported content provided that local manufacture does
take place.
1.18 “Manufacture” means the production of products in a factory using
labour, materials, components and machinery and includes other
related value-adding activities.
1.19 “Order” means an official written order issued for the supply of goods
or works or the rendering of a service.
1.20 “Project site,” where applicable, means the place indicated in bidding
documents.
1.21 “Purchaser” means the organization purchasing the goods.
1.22 “Republic” means the Republic of South Africa.
1.23 “SCC” means the Special Conditions of Contract.
1.24 “Services” means those functional services ancillary to the supply of
the goods, such as transportation and any other incidental services,
such as installation, commissioning, provision of technical assistance,
training, catering, gardening, security, maintenance and other such
obligations of the supplier covered under the contract.
1.25 “Written” or “in writing” means handwritten in ink or any form of
electronic or mechanical writing.
including bids for functional and professional services, sales, hiring,
letting and the granting or acquiring of rights, but excluding
immovable property, unless otherwise indicated in the bidding
documents.
2.2 Where applicable, special conditions of contract are also laid down to
cover specific supplies, services or works.
2.3 Where such special conditions of contract are in conflict with these
general conditions, the special conditions shall apply.
shall not be liable for any expense incurred in the preparation and
submission of a bid. Where applicable a non-refundable fee for
documents may be charged.
3.2 With certain exceptions, invitations to bid are only published in the
Government Tender Bulletin. The Government Tender Bulletin may be
obtained directly from the Government Printer, Private Bag X85,
Pretoria 0001, or accessed electronically from www.treasury.gov.za
bidding documents and specifications.
contract disclose the contract, or any provision thereof, or any specification,
documents plan, drawing, pattern, sample, or information furnished by or on
and behalf of the purchaser in connection therewith, to any person other
information; than a person employed by the supplier in the performance of the
inspection.
contract. Disclosure to any such employed person shall be made in
confidence and shall extend only so far as may be necessary for
purposes of such performance.
5.2 The supplier shall not, without the purchaser’s prior written consent,
make use of any document or information mentioned in GCC clause
5.1 except for purposes of performing the contract.
5.3 Any document, other than the contract itself mentioned in GCC clause
5.1 shall remain the property of the purchaser and shall be returned (all
copies) to the purchaser on completion of the supplier’s performance
under the contract if so required by the purchaser.
5.4 The supplier shall permit the purchaser to inspect the supplier’s records
relating to the performance of the supplier and to have them audited by
auditors appointed by the purchaser, if so required by the purchaser.
claims of infringement of patent, trademark, or industrial design rights
arising from use of the goods or any part thereof by the purchaser.
security the successful bidder shall furnish to the purchaser the performance
security of the amount specified in SCC.
7.2 The proceeds of the performance security shall be payable to the
purchaser as compensation for any loss resulting from the supplier’s
failure to complete his obligations under the contract.
7.3 The performance security shall be denominated in the currency of the
contract, or in a freely convertible currency acceptable to the purchaser
and shall be in one of the following forms:
(a) a bank guarantee or an irrevocable letter of credit issued by a
reputable bank located in the purchaser’s country or abroad,
acceptable to the purchaser, in the form provided in the
bidding documents or another form acceptable to the
purchaser; or
(b) a cashier’s or certified cheque
7.4 The performance security will be discharged by the purchaser and
returned to the supplier not later than thirty (30) days following the
date of completion of the supplier’s performance obligations under the
contract, including any warranty obligations, unless otherwise
specified in SCC.
tests and
analyses 8.2 If it is a bid condition that supplies to be produced or services to be
rendered should at any stage during production or execution or on
completion be subject to inspection, the premises of the bidder or
contractor shall be open, at all reasonable hours, for inspection by a
representative of the Department or an organization acting on behalf of
the Department.
8.3 If there are no inspection requirements indicated in the bidding
documents and no mention is made in the contract, but during the
contract period it is decided that inspections shall be carried out, the
purchaser shall itself make the necessary arrangements, including
payment arrangements with the testing authority concerned.
8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3
show the supplies to be in accordance with the contract requirements,
the cost of the inspections, tests and analyses shall be defrayed by the
purchaser.
8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not
comply with the contract requirements, irrespective of whether such
supplies or services are accepted or not, the cost in connection with
these inspections, tests or analyses shall be defrayed by the supplier.
8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and
which do not comply with the contract requirements may be rejected.
8.7 Any contract supplies may on or after delivery be inspected, tested or
analyzed and may be rejected if found not to comply with the
requirements of the contract. Such rejected supplies shall be held at the
cost and risk of the supplier who shall, when called upon, remove them
immediately at his own cost and forthwith substitute them with
supplies which do comply with the requirements of the contract.
Failing such removal the rejected supplies shall be returned at the
suppliers cost and risk. Should the supplier fail to provide the
substitute supplies forthwith, the purchaser may, without giving the
supplier further opportunity to substitute the rejected supplies,
purchase such supplies as may be necessary at the expense of the
supplier.
8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the
purchaser to cancel the contract on account of a breach of the
conditions thereof, or to act in terms of Clause 23 of GCC.
prevent their damage or deterioration during transit to their final
destination, as indicated in the contract. The packing shall be
sufficient to withstand, without limitation, rough handling during
transit and exposure to extreme temperatures, salt and precipitation
during transit, and open storage. Packing, case size and weights shall
take into consideration, where appropriate, the remoteness of the
goods’ final destination and the absence of heavy handling facilities at
all points in transit.
9.2 The packing, marking, and documentation within and outside the
packages shall comply strictly with such special requirements as shall
be expressly provided for in the contract, including additional
requirements, if any, specified in SCC, and in any subsequent
instructions ordered by the purchaser.
and documents the terms specified in the contract. The details of shipping and/or other
documents to be furnished by the supplier are specified in SCC.
10.2 Documents to be submitted by the supplier are specified in SCC.
convertible currency against loss or damage incidental to manufacture
or acquisition, transportation, storage and delivery in the manner
specified in the SCC.
this shall be specified in the SCC.
services services, including additional services, if any, specified in SCC:
(a) performance or supervision of on-site assembly and/or
commissioning of the supplied goods;
(b) furnishing of tools required for assembly and/or maintenance
of the supplied goods;
(c) furnishing of a detailed operations and maintenance manual
for each appropriate unit of the supplied goods;
(d) performance or supervision or maintenance and/or repair of
the supplied goods, for a period of time agreed by the parties,
provided that this service shall not relieve the supplier of any
warranty obligations under this contract; and
(e) training of the purchaser’s personnel, at the supplier’s plant
and/or on-site, in assembly, start-up, operation,
maintenance, and/or repair of the supplied goods.
13.2 Prices charged by the supplier for incidental services, if not included in
the contract price for the goods, shall be agreed upon in advance by the
parties and shall not exceed the prevailing rates charged to other
parties by the supplier for similar services.
of the following materials, notifications, and information pertaining to
spare parts manufactured or distributed by the supplier:
(a) such spare parts as the purchaser may elect to purchase from the
supplier, provided that this election shall not relieve the supplier
of any warranty obligations under the contract; and
(b) in the event of termination of production of the spare parts:
(i) Advance notification to the purchaser of the pending
termination, in sufficient time to permit the purchaser to
procure needed requirements; and
(ii) following such termination, furnishing at no cost to the
purchaser, the blueprints, drawings, and specifications of the
spare parts, if requested.
new, unused, of the most recent or current models, and that they
incorporate all recent improvements in design and materials unless
provided otherwise in the contract. The supplier further warrants that
all goods supplied under this contract shall have no defect, arising from
design, materials, or workmanship (except when the design and/or
material is required by the purchaser’s specifications) or from any act
or omission of the supplier, that may develop under normal use of the
supplied goods in the conditions prevailing in the country of final
destination.
15.2 This warranty shall remain valid for twelve (12) months after the
goods, or any portion thereof as the case may be, have been delivered
to and accepted at the final destination indicated in the contract, or for
eighteen (18) months after the date of shipment from the port or place
of loading in the source country, whichever period concludes earlier,
unless specified otherwise in SCC.
15.3 The purchaser shall promptly notify the supplier in writing of any
claims arising under this warranty.
15.4 Upon receipt of such notice, the supplier shall, within the period
specified in SCC and with all reasonable speed, repair or replace the
defective goods or parts thereof, without costs to the purchaser.
15.5 If the supplier, having been notified, fails to remedy the defect(s)
within the period specified in SCC, the purchaser may proceed to take
such remedial action as may be necessary, at the supplier’s risk and
expense and without prejudice to any other rights which the purchaser
may have against the supplier under the contract.
under this contract shall be specified in SCC.
16.2 The supplier shall furnish the purchaser with an invoice accompanied
by a copy of the delivery note and upon fulfillment of other obligations
stipulated in the contract.
16.3 Payments shall be made promptly by the purchaser, but in no case later
than thirty (30) days after submission of an invoice or claim by the
supplier.
16.4 Payment will be made in Rand unless otherwise stipulated in SCC.
performed under the contract shall not vary from the prices quoted by
the supplier in his bid, with the exception of any price adjustments
authorized in SCC or in the purchaser’s request for bid validity
extension, as the case may be.
amendments made except by written amendment signed by the parties concerned.
perform under the contract, except with the purchaser’s prior written
consent.
awarded under this contracts if not already specified in the bid. Such
notification, in the original bid or later, shall not relieve the supplier
from any liability or obligation under the contract.
supplier’s the supplier in accordance with the time schedule prescribed by the
performance purchaser in the contract.
21.2 If at any time during performance of the contract, the supplier or its
subcontractor(s) should encounter conditions impeding timely delivery
of the goods and performance of services, the supplier shall promptly
notify the purchaser in writing of the fact of the delay, its likely
duration and its cause(s). As soon as practicable after receipt of the
supplier’s notice, the purchaser shall evaluate the situation and may at
his discretion extend the supplier’s time for performance, with or
without the imposition of penalties, in which case the extension shall
be ratified by the parties by amendment of contract.
21.3 No provision in a contract shall be deemed to prohibit the obtaining of
supplies or services from a national department, provincial department,
or a local authority.
21.4 The right is reserved to procure outside of the contract small quantities
or to have minor essential services executed if an emergency arises, the
supplier’s point of supply is not situated at or near the place where the
supplies are required, or the supplier’s services are not readily
available.
21.5 Except as provided under GCC Clause 25, a delay by the supplier in
the performance of its delivery obligations shall render the supplier
liable to the imposition of penalties, pursuant to GCC Clause 22,
unless an extension of time is agreed upon pursuant to GCC Clause
21.2 without the application of penalties.
21.6 Upon any delay beyond the delivery period in the case of a supplies
contract, the purchaser shall, without canceling the contract, be entitled
to purchase supplies of a similar quality and up to the same quantity in
substitution of the goods not supplied in conformity with the contract
and to return any goods delivered later at the supplier’s expense and
risk, or to cancel the contract and buy such goods as may be required
to complete the contract and without prejudice to his other rights, be
entitled to claim damages from the supplier.
the goods or to perform the services within the period(s) specified in
the contract, the purchaser shall, without prejudice to its other remedies
under the contract, deduct from the contract price, as a penalty, a sum
calculated on the delivered price of the delayed goods or unperformed
services using the current prime interest rate calculated for each day of
the delay until actual delivery or performance. The purchaser may also
consider termination of the contract pursuant to GCC Clause 23.
for default contract, by written notice of default sent to the supplier, may
terminate this contract in whole or in part:
(a) if the supplier fails to deliver any or all of the goods within
the period(s) specified in the contract, or within any
extension thereof granted by the purchaser pursuant to GCC
Clause 21.2;
(b) if the Supplier fails to perform any other obligation(s) under
the contract; or
(c) if the supplier, in the judgment of the purchaser, has
engaged in corrupt or fraudulent practices in competing for
or in executing the contract.
23.2 In the event the purchaser terminates the contract in whole or in part,
the purchaser may procure, upon such terms and in such manner as it
deems appropriate, goods, works or services similar to those undelivered,
and the supplier shall be liable to the purchaser for any excess costs for
such similar goods, works or services. However, the supplier shall
continue performance of the contract to the extent not terminated.
23.3 Where the purchaser terminates the contract in whole or in part, the
purchaser may decide to impose a restriction penalty on the supplier by
prohibiting such supplier from doing business with the public sector for a
period not exceeding 10 years.
23.4 If a purchaser intends imposing a restriction on a supplier or any
person associated with the supplier, the supplier will be allowed a time
period of not more than fourteen (14) days to provide reasons why the
envisaged restriction should not be imposed. Should the supplier fail to
respond within the stipulated fourteen (14) days the purchaser may regard
the intended penalty as not objected against and may impose it on the
supplier.
23.5 Any restriction imposed on any person by the Accounting Officer /
Authority will, at the discretion of the Accounting Officer / Authority,
also be applicable to any other enterprise or any partner, manager,
director or other person who wholly or partly exercises or exercised or
may exercise control over the enterprise of the first-mentioned person,
and with which enterprise or person the first-mentioned person, is or was
in the opinion of the Accounting Officer / Authority actively associated.
23.6 If a restriction is imposed, the purchaser must, within five (5) working
days of such imposition, furnish the National Treasury, with the
following information:
(i) the name and address of the supplier and / or person restricted by the
purchaser;
(ii) the date of commencement of the restriction
(iii) the period of restriction; and
(iv) the reasons for the restriction.
These details will be loaded in the National Treasury’s central database
of suppliers or persons prohibited from doing business with the public
sector.
23.7 If a court of law convicts a person of an offence as contemplated in
sections 12 or 13 of the Prevention and Combating of Corrupt Activities
Act, No. , the court may also rule that such person’s name be
endorsed on the Register for Tender Defaulters. When a person’s name
has been endorsed on the Register, the person will be prohibited from
doing business with the public sector for a period not less than five years
and not more than 10 years. The National Treasury is empowered to
determine the period of restriction and each case will be dealt with on its
own merits. According to section 32 of the Act the Register must be
open to the public. The Register can be perused on the National Treasury
website.
duties and rights provisional payment or anti-dumping or countervailing right is
increased in respect of any dumped or subsidized import, the State is
not liable for any amount so required or imposed, or for the amount of
any such increase. When, after the said date, such a provisional
payment is no longer required or any such anti-dumping or
countervailing right is abolished, or where the amount of such
provisional payment or any such right is reduced, any such favourable
difference shall on demand be paid forthwith by the contractor to the
State or the State may deduct such amounts from moneys (if any)
which may otherwise be due to the contractor in regard to supplies or
services which he delivered or rendered, or is to deliver or render in
terms of the contract or any other contract or any other amount which
may be due to him
Majeure supplier shall not be liable for forfeiture of its performance security,
environmental safety legislation, and the Occupational Health and Safety Act (OHSA) aimed at protecting the
health and safety of workers and others in the workplace.
warranty/guarantee (e.g. booster pump, filters, etc).
of 19
RFQ number: lm 2026/0054
Pricing schedule
Name of Bidder: ................................................................ RFQ Number: ..............................
Closing Date: ..................................
RFQ shall remain valid for acceptance for a period of 90 days counted from closing date.
The Service Provider’s price must include all expenses; disbursements and costs (e.g. supply and delivery of materials
and equipment, labour, etc.) that may be required in and for the execution of the work described in the specification. The
(ii) It is the onus of the plumbing service provider to confirm all relevant measurements on site for
accurate pricing.
of 19
RFQ number: lm 2026/0054
4.3. Name of company/firm...............................................................................
4.4. Company registration number: .....................................................................
4.5. Type of company/ firm
Partnership/Joint Venture / Consortium
One-person business/sole propriety
Close corporation
Public Company
Personal Liability Company
(Pty) Limited
Non-Profit Company
State Owned Company
[Tick applicable box]
4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that
the points claimed, based on the specific goals as advised in the tender, qualifies the company/
firm for the preference(s) shown and I acknowledge that:
i) The information furnished is true and correct;
ii) The preference points claimed are in accordance with the General Conditions as indicated
in paragraph 1 of this form;
iii) In the event of a contract being awarded as a result of points claimed as shown in
paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the
satisfaction of the organ of state that the claims are correct;
iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the
conditions of contract have not been fulfilled, the organ of state may, in addition to any
other remedy it may have –
(a) disqualify the person from the tendering process;
(b) recover costs, losses or damages it has incurred or suffered as a result of
that person’s conduct;
(c) cancel the contract and claim any damages which it has suffered as a
result of having to make less favourable arrangements due to such
cancellation;
(d) recommend that the Bidder or contractor, its shareholders and directors, or
only the shareholders and directors who acted on a fraudulent basis, be
restricted from obtaining business from any organ of state for a period not
exceeding 10 years, after the audi alteram partem (hear the other side)
rule has been applied; and
(e) forward the matter for criminal prosecution, if deemed necessary.
..............................................
Signature(s) of tenderer(s)
Surname and name: ................................................................
Date: ...............................................................
Address: ...............................................................
...............................................................
...............................................................
...............................................................
of 19
RFQ number: lm 2026/0054
1.12 ”Force majeure” means an event beyond the control of the supplier and
not involving the supplier’s fault or negligence and not foreseeable.
obtained directly from the Government Printer, Private Bag X85,
Pretoria 0001, or accessed electronically from www.treasury.gov.za
bidding documents and specifications.
contract disclose the contract, or any provision thereof, or any specification,
documents plan, drawing, pattern, sample, or information furnished by or on
and behalf of the purchaser in connection therewith, to any person other
information; than a person employed by the supplier in the performance of the
inspection.
contract. Disclosure to any such employed person shall be made in
confidence and shall extend only so far as may be necessary for
purposes of such performance.
5.2 The supplier shall not, without the purchaser’s prior written consent,
make use of any document or information mentioned in GCC clause
5.1 except for purposes of performing the contract.
5.3 Any document, other than the contract itself mentioned in GCC clause
5.1 shall remain the property of the purchaser and shall be returned (all
copies) to the purchaser on completion of the supplier’s performance
under the contract if so required by the purchaser.
5.4 The supplier shall permit the purchaser to inspect the supplier’s records
relating to the performance of the supplier and to have them audited by
auditors appointed by the purchaser, if so required by the purchaser.
claims of infringement of patent, trademark, or industrial design rights
arising from use of the goods or any part thereof by the purchaser.
security the successful bidder shall furnish to the purchaser the performance
security of the amount specified in SCC.
7.2 The proceeds of the performance security shall be payable to the
purchaser as compensation for any loss resulting from the supplier’s
failure to complete his obligations under the contract.
7.3 The performance security shall be denominated in the currency of the
contract, or in a freely convertible currency acceptable to the purchaser
and shall be in one of the following forms:
(a) a bank guarantee or an irrevocable letter of credit issued by a
reputable bank located in the purchaser’s country or abroad,
acceptable to the purchaser, in the form provided in the
bidding documents or another form acceptable to the
purchaser; or
(b) a cashier’s or certified cheque
7.4 The performance security will be discharged by the purchaser and
returned to the supplier not later than thirty (30) days following the
date of completion of the supplier’s performance obligations under the
contract, including any warranty obligations, unless otherwise
specified in SCC.
tests and
analyses 8.2 If it is a bid condition that supplies to be produced or services to be
rendered should at any stage during production or execution or on
completion be subject to inspection, the premises of the bidder or
contractor shall be open, at all reasonable hours, for inspection by a
representative of the Department or an organization acting on behalf of
the Department.
8.3 If there are no inspection requirements indicated in the bidding
documents and no mention is made in the contract, but during the
contract period it is decided that inspections shall be carried out, the
purchaser shall itself make the necessary arrangements, including
payment arrangements with the testing authority concerned.
8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3
show the supplies to be in accordance with the contract requirements,
the cost of the inspections, tests and analyses shall be defrayed by the
purchaser.
8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not
comply with the contract requirements, irrespective of whether such
supplies or services are accepted or not, the cost in connection with
these inspections, tests or analyses shall be defrayed by the supplier.
8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and
which do not comply with the contract requirements may be rejected.
8.7 Any contract supplies may on or after delivery be inspected, tested or
analyzed and may be rejected if found not to comply with the
requirements of the contract. Such rejected supplies shall be held at the
cost and risk of the supplier who shall, when called upon, remove them
immediately at his own cost and forthwith substitute them with
supplies which do comply with the requirements of the contract.
suppliers cost and risk. Should the supplier fail to provide the
substitute supplies forthwith, the purchaser may, without giving the
supplier further opportunity to substitute the rejected supplies,
purchase such supplies as may be necessary at the expense of the
supplier.
8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the
purchaser to cancel the contract on account of a breach of the
conditions thereof, or to act in terms of Clause 23 of GCC.
prevent their damage or deterioration during transit to their final
destination, as indicated in the contract. The packing shall be
sufficient to withstand, without limitation, rough handling during
transit and exposure to extreme temperatures, salt and precipitation
during transit, and open storage. Packing, case size and weights shall
take into consideration, where appropriate, the remoteness of the
goods’ final destination and the absence of heavy handling facilities at
all points in transit.
9.2 The packing, marking, and documentation within and outside the
packages shall comply strictly with such special requirements as shall
be expressly provided for in the contract, including additional
requirements, if any, specified in SCC, and in any subsequent
instructions ordered by the purchaser.
and documents the terms specified in the contract. The details of shipping and/or other
documents to be furnished by the supplier are specified in SCC.
10.2 Documents to be submitted by the supplier are specified in SCC.
convertible currency against loss or damage incidental to manufacture
or acquisition, transportation, storage and delivery in the manner
specified in the SCC.
this shall be specified in the SCC.
services services, including additional services, if any, specified in SCC:
(a) performance or supervision of on-site assembly and/or
commissioning of the supplied goods;
(b) furnishing of tools required for assembly and/or maintenance
of the supplied goods;
(c) furnishing of a detailed operations and maintenance manual
for each appropriate unit of the supplied goods;
(d) performance or supervision or maintenance and/or repair of
the supplied goods, for a period of time agreed by the parties,
provided that this service shall not relieve the supplier of any
warranty obligations under this contract; and
(e) training of the purchaser’s personnel, at the supplier’s plant
and/or on-site, in assembly, start-up, operation,
maintenance, and/or repair of the supplied goods.
13.2 Prices charged by the supplier for incidental services, if not included in
the contract price for the goods, shall be agreed upon in advance by the
parties and shall not exceed the prevailing rates charged to other
parties by the supplier for similar services.
of the following materials, notifications, and information pertaining to
spare parts manufactured or distributed by the supplier:
(a) such spare parts as the purchaser may elect to purchase from the
supplier, provided that this election shall not relieve the supplier
of any warranty obligations under the contract; and
(b) in the event of termination of production of the spare parts:
(i) Advance notification to the purchaser of the pending
termination, in sufficient time to permit the purchaser to
procure needed requirements; and
(ii) following such termination, furnishing at no cost to the
purchaser, the blueprints, drawings, and specifications of the
spare parts, if requested.
new, unused, of the most recent or current models, and that they
incorporate all recent improvements in design and materials unless
provided otherwise in the contract. The supplier further warrants that
all goods supplied under this contract shall have no defect, arising from
design, materials, or workmanship (except when the design and/or
material is required by the purchaser’s specifications) or from any act
or omission of the supplier, that may develop under normal use of the
supplied goods in the conditions prevailing in the country of final
destination.
15.2 This warranty shall remain valid for twelve (12) months after the
goods, or any portion thereof as the case may be, have been delivered
to and accepted at the final destination indicated in the contract, or for
eighteen (18) months after the date of shipment from the port or place
of loading in the source country, whichever period concludes earlier,
unless specified otherwise in SCC.
15.3 The purchaser shall promptly notify the supplier in writing of any
claims arising under this warranty.
15.4 Upon receipt of such notice, the supplier shall, within the period
specified in SCC and with all reasonable speed, repair or replace the
defective goods or parts thereof, without costs to the purchaser.
15.5 If the supplier, having been notified, fails to remedy the defect(s)
within the period specified in SCC, the purchaser may proceed to take
such remedial action as may be necessary, at the supplier’s risk and
expense and without prejudice to any other rights which the purchaser
may have against the supplier under the contract.
under this contract shall be specified in SCC.
16.2 The supplier shall furnish the purchaser with an invoice accompanied
by a copy of the delivery note and upon fulfillment of other obligations
stipulated in the contract.
16.3 Payments shall be made promptly by the purchaser, but in no case later
than thirty (30) days after submission of an invoice or claim by the
supplier.
16.4 Payment will be made in Rand unless otherwise stipulated in SCC.
performed under the contract shall not vary from the prices quoted by
the supplier in his bid, with the exception of any price adjustments
authorized in SCC or in the purchaser’s request for bid validity
extension, as the case may be.
amendments made except by written amendment signed by the parties concerned.
perform under the contract, except with the purchaser’s prior written
consent.
awarded under this contracts if not already specified in the bid. Such
notification, in the original bid or later, shall not relieve the supplier
from any liability or obligation under the contract.
supplier’s the supplier in accordance with the time schedule prescribed by the
performance purchaser in the contract.
21.2 If at any time during performance of the contract, the supplier or its
subcontractor(s) should encounter conditions impeding timely delivery
of the goods and performance of services, the supplier shall promptly
notify the purchaser in writing of the fact of the delay, its likely
duration and its cause(s). As soon as practicable after receipt of the
supplier’s notice, the purchaser shall evaluate the situation and may at
his discretion extend the supplier’s time for performance, with or
without the imposition of penalties, in which case the extension shall
be ratified by the parties by amendment of contract.
21.3 No provision in a contract shall be deemed to prohibit the obtaining of
supplies or services from a national department, provincial department,
or a local authority.
21.4 The right is reserved to procure outside of the contract small quantities
or to have minor essential services executed if an emergency arises, the
supplier’s point of supply is not situated at or near the place where the
supplies are required, or the supplier’s services are not readily
available.
21.5 Except as provided under GCC Clause 25, a delay by the supplier in
the performance of its delivery obligations shall render the supplier
liable to the imposition of penalties, pursuant to GCC Clause 22,
unless an extension of time is agreed upon pursuant to GCC Clause
21.2 without the application of penalties.
21.6 Upon any delay beyond the delivery period in the case of a supplies
contract, the purchaser shall, without canceling the contract, be entitled
to purchase supplies of a similar quality and up to the same quantity in
substitution of the goods not supplied in conformity with the contract
and to return any goods delivered later at the supplier’s expense and
risk, or to cancel the contract and buy such goods as may be required
to complete the contract and without prejudice to his other rights, be
entitled to claim damages from the supplier.
the goods or to perform the services within the period(s) specified in
the contract, the purchaser shall, without prejudice to its other remedies
under the contract, deduct from the contract price, as a penalty, a sum
calculated on the delivered price of the delayed goods or unperformed
services using the current prime interest rate calculated for each day of
the delay until actual delivery or performance. The purchaser may also
consider termination of the contract pursuant to GCC Clause 23.
for default contract, by written notice of default sent to the supplier, may
terminate this contract in whole or in part:
(a) if the supplier fails to deliver any or all of the goods within
the period(s) specified in the contract, or within any
extension thereof granted by the purchaser pursuant to GCC
Clause 21.2;
(b) if the Supplier fails to perform any other obligation(s) under
the contract; or
(c) if the supplier, in the judgment of the purchaser, has
engaged in corrupt or fraudulent practices in competing for
or in executing the contract.
23.2 In the event the purchaser terminates the contract in whole or in part,
the purchaser may procure, upon such terms and in such manner as it
deems appropriate, goods, works or services similar to those undelivered,
and the supplier shall be liable to the purchaser for any excess costs for
such similar goods, works or services. However, the supplier shall
continue performance of the contract to the extent not terminated.
23.3 Where the purchaser terminates the contract in whole or in part, the
purchaser may decide to impose a restriction penalty on the supplier by
prohibiting such supplier from doing business with the public sector for a
period not exceeding 10 years.
23.4 If a purchaser intends imposing a restriction on a supplier or any
person associated with the supplier, the supplier will be allowed a time
period of not more than fourteen (14) days to provide reasons why the
envisaged restriction should not be imposed. Should the supplier fail to
respond within the stipulated fourteen (14) days the purchaser may regard
the intended penalty as not objected against and may impose it on the
supplier.
23.5 Any restriction imposed on any person by the Accounting Officer /
Section
Source: LM 20260054 APPOINTMENT OF A SERVICE PROVIDER FOR INSTALLATION OF NEW WATER PUMP AND REPAIR OF WATER BACKUP SYSTEM SYSTEM.pdfRFQs received will be evaluated on mandatory criteria, and Price & specific goals comparison.
Stage:1 mandatory criteria
a) Central Supplier Database Full Registration Report
b) Valid SARS Tax Pin
c) BBBEE Affidavit/ Certificate
d) CIDB Registration – Contractor Grading 1SO and 1CE or Higher
e) CIPC Registration Documents
f) Director (s) Certified ID Copy
g) Company Profile
h) At least 3 Traceable Reference Letters on Company Letterhead (Not older than 5 Years)
i) Completion certificates on a similar task, on the company letterhead, with contactable details
j) CVs and Education Qualifications of relevant Key Personnel
k) Proof of Registration: Plumbing Industry Registration Board (PIRB)
l) Public liability Insurance - covers a minimum of R1 Million
m) COIDA Certificate/ Letter of Good Standing
n) SBD 4 – Bidder Declaration
o) SBD 6.1 – Preferential Procurement Claim Form
p) General Conditions of Contract (GCC) (To initial all pages)
Note: Bidders that do not meet the set mandatory criteria will be eliminated from further evaluation process.
Stage 2: functionality evaluation
The Functional Criteria that will be used to test the capability of Bidders are as follows: The technical proposal will be
evaluated according to the following criteria and scoring system. The technical score will be calculated out of 100
points, and only those bids that achieve a threshold of 70 points for the technical proposal will move to the next level of
evaluation where a score for price.
The evaluation of the functional/technical detail of the proposal will be based on the following criteria:
Functional Factor Criteria Description Weight (%)
Company Accreditation
(Pirb)
Company Experience
a detailed Company Profile and a list of similar projects with reference
letters, executed between 2020 and 2025.
Museum.
Methodology/ Project
Approach meet the project’s objectives, and showing an understanding of the scope of
work
Total points for functionality 100
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RFQ number: lm 2026/0054
Scoring sheet
No. Criteria Proof required Points allocation Weight
Company
Valid proof of registration with the Plumbing Industry Registration Board (PIRB) 30 Registration
Experience provides inadequate or no references. There is insufficient clarity
regarding the company’s experience.
Satisfactory The service provider has at least 3 years of relevant experience and has 15
addressed key issues related to similar assignments. Reference feedback
is average and generally aligned with project timelines and deliverables.
Good The service provider has 5 years or more of relevant experience and has 25
successfully executed projects under similar conditions. References are
well-balanced and demonstrate consistent performance, with no
significant concerns noted.
Excellent The service provider has 10 years or more of relevant experience in 35
projects of a similar nature. In addition to meeting the “Good” criteria, the
company is highly recommended based on strong reference feedback and
proven performance.
3.1 Methodology/ Poor The technical approach, methodology, and/or work plan are inadequate 0
Project and unlikely to meet project objectives or requirements. The service
Approach provider demonstrates a misunderstanding of key aspects of the scope of
work and fails to address critical components of the project. The activity
schedule omits essential tasks, and there is no alignment between the
schedule and the proposed approach. Sequencing lacks clarity and logical
flow. No clear service approach, proposal, or methodology is provided.
Satisfactory The approach is generic but broadly addresses the project objectives and 15
requirements. Key project characteristics are considered, and most critical
activities are included in the schedule. Minor inconsistencies may exist
between timing, deliverables, and the proposed approach.
Good The approach is well-structured and specifically tailored to the project 25
objectives and requirements. It demonstrates sufficient flexibility to
accommodate potential changes during execution. The work plan aligns
with the proposed methodology, and all key activities are clearly defined
with appropriate sequencing and timing. The level of detail facilitates a
clear understanding of the proposed execution plan.
Excellent In addition to meeting the “Good” criteria, the approach demonstrates 35
innovation and efficiency, reflecting advanced knowledge of best
practices. The proposal includes value-adding measures to enhance
project outcomes and output quality. The sequencing and timing of
activities are highly detailed and optimized, with effective resource
utilization and built-in flexibility to accommodate contingencies.
Total 100%
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RFQ number: lm 2026/0054
Stage:3. Price and specific goals evaluation
Evaluation of the quotations received is based on the 80/20 preference point system as per PFMA regulation of 2022.
Specific Goal to be evaluated out of 20 Points:
Specific goal criteria points
Race HDP (100% Black Equity Ownership) 10
Gender HDP (Women Equity Ownership is 51% or more) 4
Youth Equity Ownership (Youth Equity Ownership is 100%) 4
People with Disability 2
Total 20
*** Enterprises that are not owned by historically disadvantaged person will be allocated 0 points.
Claim for Specific Goals for 20 Points Allocation
The 20 points will be applied as follow:
a) If a Bidder is a Black company with a minimum of 100% Black Equity Ownership, 10 Points must be allocated.
(If Black Equity Ownership is less than 100%, no points may be allocated)
b) If HDP Women Equity Ownership is 51% or more, 4 Points must be allocated. (If Women Equity Ownership is
less than 51%, no Points may be allocated).
c) If Youth Equity Ownership is 100%, 4 Points must be allocated. (If Youth Equity Ownership is less than 100%,
no Points may be allocated).
d) If an entity has a Disabled Ownership 2 Points must be allocated. Proof must be submitted, in the form of
Doctor’s Notification of Disability. (If there is no Disabled Equity Ownership, no Points may be allocated).
e) Points may be allocated cumulatively in respect of the above Four Groups under relevant circumstances, as set
above.
Bidders must submit the following documents to claim points:
than 3 months)
Failure on the part of a service provider to submit proof or documentation required in terms of this RFQ to claim
points for specific goals will be interpreted to mean that preference points for specific goals are not claimed.
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RFQ number: lm 2026/0054
Sbd 4
Declaration of interest
state, including a blood relationship, may make an offer or offers in terms of this invitation to bid (includes an advertised
competitive bid, a limited bid, a proposal or written price quotation). In view of possible allegations of favouritism, should
the resulting bid, or part thereof, be awarded to persons employed by the state, or to persons connected with or related
to them, it is required that the bidder or his/her authorised representative declare his/her position in relation to the
evaluating/adjudicating authority where-
the bidder is employed by the state; and/or
the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who
are/is involved in the evaluation and or adjudication of the bid(s), or where it is known that such a relationship
exists between the person or persons for or on whose behalf the declarant acts and persons who are involved
with the evaluation and or adjudication of the bid.
2.1 Full Name of bidder or his or her representative: ...................................................................
2.2 Identity Number:...............................................................................................................
2.3 Position occupied in the Company (director, trustee, shareholder2, member):
.....................................................................................................................................
2.4 Registration number of company, enterprise, close corporation, partnership agreement or trust:
.....................................................................................................................................
2.5 Tax Reference Number: ...................................................................................................
2.6 VAT Registration Number: ..............................................................................................
2.6.1 The names of all directors / trustees / shareholders / members, their individual identity numbers, tax reference numbers
and, if applicable, employee / PERSAL numbers must be indicated in paragraph 3 below.
1“State” means –
(a) any national or provincial department, national or provincial public entity or constitutional institution within the
meaning of the Public Finance
Management Act, 1999 (Act No. );
(b) any municipality or municipal entity;
(c) provincial legislature;
(d) national Assembly or the national Council of provinces; or
(e) Parliament.
2”Shareholder” means a person who owns shares in the company and is actively involved in the management of the enterprise or
business and exercises control over the enterprise.
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RFQ number: lm 2026/0054
2.7 Are you or any person connected with the bidder YES / NO
presently employed by the state?
2.7.1 If so, furnish the following particulars:
Name of person / director / trustee / shareholder/ member: ..............................................
Name of state institution at which you or the person
connected to the bidder is employed : .............................................
Position occupied in the state institution: .............................................
Any other particulars:
........................................................................
........................................................................
........................................................................
2.7.2 If you are presently employed by the state, did you obtain YES / NO
the appropriate authority to undertake remunerative
work outside employment in the public sector?
2.7.2.1 If yes, did you attach proof of such authority to the bid YES / NO
document?
(Note: Failure to submit proof of such authority, where
applicable, may result in the disqualification of the bid.
2.7.2.2 If no, furnish reasons for non-submission of such proof:
...............................................................................
...............................................................................
...............................................................................
2.8Did you or your spouse, or any of the company’s directors / YES / NO
trustees / shareholders / members or their spouses conduct
business with the state in the previous twelve months?
2.8.1 If so, furnish particulars:
.............................................................................
.............................................................................
..............................................................................
2.9Do you, or any person connected with the bidder, have YES / NO
any relationship (family, friend, other) with a person
employed by the state and who may be involved with
the evaluation and or adjudication of this bid?
2.9.1 If so, furnish particulars.
........................................................................
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RFQ number: lm 2026/0054
........................................................................
........................................................................
2.10 Are you, or any person connected with the bidder, YES/NO
aware of any relationship (family, friend, other) between any other
bidder and any person employed by the state who may be involved with
the evaluation and or adjudication of this bid?
2.10.1 If so, furnish particulars.
........................................................................
........................................................................
........................................................................
2.11 Do you or any of the directors / trustees / shareholders / members YES/NO
of the company have any interest in any other related companies whether or
not they are bidding for this contract?
2.11.1 If so, furnish particulars:
........................................................................................
........................................................................................
........................................................................................
3 Full details of directors / trustees / members / shareholders.
Full Name Identity Personal Income Employee Number/
Number State Tax Persal Number
Reference Number
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RFQ number: lm 2026/0054
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
To download these documents and access AI-powered analysis, visit the main tender page.
Organization
Luthuli museumContact Person
SCM OFFICER
Phone
+27 32 559 6822
[email protected]
Website
luthulimuseum.org.za/
Address
3233 Nokukhanya Luthuli Street, Groutville, 4450, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
16 Jul 2026
AI status
Enhanced
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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3233 Nokukhanya Luthuli Street, Groutville, 4450, South Africa
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