What are the submission requirements for this tender (Ref: TPT/2026/07/0002/114585/RFP)?

- Submit via Transnet e-Tender Submission Portal: https://transnetetenders.azurewebsites.net. - Each company must register its own profile and submit bids under its own name. Joint Ventures may use a member's profile. - Upload documents at least 24 hours before closing to avoid technical issues. Maximum 30MB per upload; multiple uploads allowed. - Required returnable documents: T2.2-01 (Certificate of Attendance at Compulsory Briefing), T2.2-02 (CIDB Grading), T2.2-03 (Qualifications of Specialists), T2.2-04 (Experience), T2.2-05 (Method Statement), T2.2-06 (Quality Control), T2.2-07 to T2.2-25 (various compliance and financial forms). - Late submissions will not be accepted. - Tenders must be in English. - No telephonic, fax, or emailed submissions accepted. - Disqualification risks: Failure to attend compulsory briefing, submitting via another company’s profile, or non-compliance with returnable document requirements.

How will bids be evaluated?

{ "general": [ "Attendance at the compulsory tender clarification meeting (24 July 2026).", "Registration on the National Treasury’s Central Supplier Database (CSD).", "No convictions for serious breaches of law (e.g., Competition Act) in the past 5 years.", "Not listed on the Register of Tender Defaulters or Transnet’s restricted list." ], "CIDB": [ "Registered with CIDB at a minimum grading of 4 ME or higher for construction works.", "For Joint Ventures: All members must be CIDB-registered, lead partner must have a grading not lower than one level below the required class, and combined grading must meet the requirement." ], "personnel": [ "Contract Manager: NQF Level 6 in Mechanical Engineering (or equivalent) with 5+ years HVAC experience.", "Three (3) certified Air Conditioning and Refrigeration Technicians with 3+ years of experience each." ], "functionality": [ "Minimum 80 points required for functionality (Experience: 40, Method Statement: 40, Quality Control: 20)." ] }

What are the technical specifications?

- Scope: Provision of air conditioning maintenance services, including spares, for office air conditioners at Transnet Port Terminals Richards Bay. - Contract Duration: 60 months. - Required Personnel: • Contract Manager: NQF Level 6 in Mechanical Engineering (or equivalent) with 5+ years’ HVAC design, service, and maintenance experience. • 3+ certified Air Conditioning and Refrigeration Technicians, each with 3+ years’ experience in installation, fault diagnosis, repair, and maintenance. - Site Requirements: • PPE (safety shoes, goggles, long-sleeve shirts, high-visibility vests, hard hats) mandatory for site visits. • Breathalyser testing required for entry to Transnet premises. • Firearms prohibited on Transnet properties. • ID/passport/driver’s licence required for access control. - Maintenance Philosophy: Must cover HVAC inspection, repairs, callouts, and reporting (weekly, monthly, annual). - Quality Control: Must align with ISO 9001:2015 for inspection, inventory management, repairs, reporting, and risk management.

What financial requirements apply to bidders?

- Submit via Transnet e-Tender Portal. - Required Financial Documents: • 1-year audited financial statements (T2.2-24). • Insurance details (T2.2-23). - Pricing: Activity Schedule (C2.2) and Pricing Instructions (C2.1) must be completed. - Payment Terms: Not explicitly stated; refer to Contract Data (C1.2). - Validity Period: Tender prices valid for 12 weeks post-closing; may be extended.

What compliance and legal requirements must bidders meet?

- Mandatory Certificates: • Valid Tax Clearance Certificate (SARS) + TCS PIN. • Valid B-BBEE Certificate (SANAS-accredited) or sworn affidavit for EMEs/QSEs with 51%+ black ownership. • Valid CIDB Certificate (4 ME or higher grading). • Proof of registration on Central Supplier Database (CSD). • Letter of Good Standing with Workmen’s Compensation Fund (or separate letters for JV members). - Additional Requirements: • Complete Compulsory Enterprise Questionnaire (ANNEX G). • Non-Disclosure Agreement (T2.2-16). • RFP Declaration Form (T2.2-17). • Breach of Law Declaration (T2.2-18). • Certificate of Acquaintance with Tender Document (T2.2-19). • Service Provider Integrity Pact (T2.2-20). • Supplier Code of Conduct (T2.2-21). • POPIA Compliance (T2.2-22). - Disqualification Risks: • Listed on Register of Tender Defaulters or Transnet’s restricted list. • Conviction of serious breach of law (past 5 years). • Non-compliance with CIDB, CSD, or B-BBEE requirements.

What are the important dates and deadlines for this tender?

- Compulsory Briefing Session: 24 July 2026 at 11:00, Umhlathuze Building – Transnet Port Terminals Richards Bay. - Email for Permit Requests: Submit by 22 July 2026 @11:00 to Thandiswa.Ndawonde@transnet.net with ID copies of attendees. - Closing Date: 31 July 2026 at 16:00. - Tender Validity Period: 12 weeks from closing date. May be extended if evaluation is incomplete.

Who should be contacted for queries about this tender?

- Employer’s Agent: Thandiswa Ndawonde. - Email: Thandiswa.Ndawonde@transnet.net. - Phone: 035 905 3169. - Address: Transnet Port Terminals Richards Bay, Umhlathuze Building, Gordon Road, Port of Richards Bay, Harbour Arterial, Richards Bay, 3900, South Africa. - Submission Portal: https://transnetetenders.azurewebsites.net. - Fraud/Corruption Reporting: TIP-OFFS ANONYMOUS: 0800 003 056 or Transnet@tip-offs.com.

Transnet Port Terminals Richards Bay Air Conditioning Maintenance Tender KwaZulu-Natal

Mandatory attendance at the compulsory briefing on 24 July 2026 at 11:00 (Umhlathuze Building, Richards Bay) with prior permit request submitted by 22 July 2026.
CIDB registration at 4 ME or higher (or equivalent for Joint Ventures) with valid certification.
Submission of a Contract Manager (NQF Level 6 in Mechanical Engineering, 5+ years HVAC experience) and 3+ certified technicians (3+ years experience each).
Minimum 80/100 points in functionality evaluation (Experience: 40pts, Method Statement: 40pts, Quality Control: 20pts) to proceed to price/preference stages.
Valid Tax Clearance, B-BBEE Certificate (or affidavit for EMEs/QSEs), CIDB Certificate, CSD registration, and Workmen’s Compensation Letter of Good Standing.
Electronic submission via Transnet e-Tender Portal (https://transnetetenders.azurewebsites.net) by 31 July 2026 at 16:00, with all returnable documents (T2.2-01 to T2.2-25).
Compliance with PPE, site safety, and access control protocols for all site visits.

Provision of air conditioning maintenance services including spares for the office air conditioners contract for 60 months for TRANSNET soc ltd (reg. N0 1990/000900/30) operating as TRANSNET port terminals richards bay (hereinafter referred to as “tpt rcb”)

Compulsory Briefing Session: 24 July 2026 at 11:00, Umhlathuze Building – Transnet Port Terminals Richards Bay.
Email for Permit Requests: Submit by 22 July 2026 @11:00 to [email protected] with ID copies of attendees.
Closing Date: 31 July 2026 at 16:00.
Tender Validity Period: 12 weeks from closing date. May be extended if evaluation is incomplete.

Employer’s Agent: Thandiswa Ndawonde.
Email: [email protected].
Phone: 035 905 3169.
Address: Transnet Port Terminals Richards Bay, Umhlathuze Building, Gordon Road, Port of Richards Bay, Harbour Arterial, Richards Bay, 3900, South Africa.
Submission Portal: https://transnetetenders.azurewebsites.net.
Fraud/Corruption Reporting: TIP-OFFS ANONYMOUS: 0800 003 056 or [email protected].

Submit via Transnet e-Tender Submission Portal: https://transnetetenders.azurewebsites.net.
Each company must register its own profile and submit bids under its own name. Joint Ventures may use a member's profile.
Upload documents at least 24 hours before closing to avoid technical issues. Maximum 30MB per upload; multiple uploads allowed.
Required returnable documents: T2.2-01 (Certificate of Attendance at Compulsory Briefing), T2.2-02 (CIDB Grading), T2.2-03 (Qualifications of Specialists), T2.2-04 (Experience), T2.2-05 (Method Statement), T2.2-06 (Quality Control), T2.2-07 to T2.2-25 (various compliance and financial forms).
Late submissions will not be accepted.
Tenders must be in English.
No telephonic, fax, or emailed submissions accepted.
Disqualification risks: Failure to attend compulsory briefing, submitting via another company’s profile, or non-compliance with returnable document requirements.

Scope: Provision of air conditioning maintenance services, including spares, for office air conditioners at Transnet Port Terminals Richards Bay.
Contract Duration: 60 months.
Required Personnel:

Contract Manager: NQF Level 6 in Mechanical Engineering (or equivalent) with 5+ years’ HVAC design, service, and maintenance experience.
3+ certified Air Conditioning and Refrigeration Technicians, each with 3+ years’ experience in installation, fault diagnosis, repair, and maintenance.

Site Requirements:

PPE (safety shoes, goggles, long-sleeve shirts, high-visibility vests, hard hats) mandatory for site visits.
Breathalyser testing required for entry to Transnet premises.
Firearms prohibited on Transnet properties.
ID/passport/driver’s licence required for access control.

Maintenance Philosophy: Must cover HVAC inspection, repairs, callouts, and reporting (weekly, monthly, annual).
Quality Control: Must align with ISO 9001:2015 for inspection, inventory management, repairs, reporting, and risk management.

Submit via Transnet e-Tender Portal.
Required Financial Documents:

1-year audited financial statements (T2.2-24).
Insurance details (T2.2-23).

Pricing: Activity Schedule (C2.2) and Pricing Instructions (C2.1) must be completed.
Payment Terms: Not explicitly stated; refer to Contract Data (C1.2).
Validity Period: Tender prices valid for 12 weeks post-closing; may be extended.

Mandatory Certificates:

Valid Tax Clearance Certificate (SARS) + TCS PIN.
Valid B-BBEE Certificate (SANAS-accredited) or sworn affidavit for EMEs/QSEs with 51%+ black ownership.
Valid CIDB Certificate (4 ME or higher grading).
Proof of registration on Central Supplier Database (CSD).
Letter of Good Standing with Workmen’s Compensation Fund (or separate letters for JV members).

Additional Requirements:

Complete Compulsory Enterprise Questionnaire (ANNEX G).
Non-Disclosure Agreement (T2.2-16).
RFP Declaration Form (T2.2-17).
Breach of Law Declaration (T2.2-18).
Certificate of Acquaintance with Tender Document (T2.2-19).
Service Provider Integrity Pact (T2.2-20).
Supplier Code of Conduct (T2.2-21).
POPIA Compliance (T2.2-22).

Disqualification Risks:

Listed on Register of Tender Defaulters or Transnet’s restricted list.
Conviction of serious breach of law (past 5 years).
Non-compliance with CIDB, CSD, or B-BBEE requirements.

60-Month air conditioning maintenance and spares contract for TRANSNET port terminals richards bay

Energy & Utilities Industry Profile

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Transnet

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