Tenders

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The CSIR reserves the right to 14.1. Extend the closing date of this RFQ; SS-F-SPU-032 Rev 04 Request for Quotation This is not a Purchase Order. of 29 CSIR Tender Documentation 14.2. Correct any mistakes at any stage of the tender that may have been in the Bid documents or occurred at any stage of the tender process; 14.3. Verify any information contained in the bidder’s submission; 14.4. Request documentary proof regarding the bidder’s submission; 14.5. Carry out site inspections, product evaluations or explanatory meetings in order to verify the nature and quality of the product/service offered by the bidder(s) or verify any information whether before or after the adjudication of this RFQ; 14.6. Award this tender to a bidder that did not score the highest total number of points, only in accordance with Section 2(1)(f) of the PPPFA (Act ); 14.7. Request audited financial statements or other documents for the purpose of a due diligence exercise to determine if the bidder will be able to execute the contract; 14.8. Award this RFQ as a whole or in part; 14.9. Award this RFQ to multiple bidders; 14.10. Cancel and/or terminate the tender process at any stage, including after the Closing Date and/or after presentations have been made, and/or after tenders have been evaluated and/or after the preferred bidder(s) have been notified of their status as such; 14.11. Post tender negotiate on any elements on the bid, including but not limited to technical, transformation, price, and contractual terms and conditions.; 14.12. Not to award a contract to a bidder who is associated with a security breach that materially adversely affects other entities or if any directors or officers of a bidder are formally charged of fraudulent or illegal conduct which, would harm the CSIR’s reputation by its continued association with the bidder. 15 CONFIDENTIALITY Some of the information contained in the Tender Documents may be of a confidential nature and must only be used for purposes of responding to this RFQ. This confidentiality clause extends to bidder partners whom you may decide to involve in preparing a response to this RFQ. Bidders must complete and sign ANNEXURE F: Non- Disclosure Agreement. Except as may be required by operation of law, by a court or by a regulatory authority having appropriate jurisdiction, no information contained in or relating to this bid or a bidder’s tender(s) will be disclosed by any bidder or other person not officially involved with the CSIR’s examination and evaluation of a Tender. No part of the bid may be distributed, reproduced, stored or transmitted, in any form or by any means, electronic, photocopying, recording or otherwise, in whole or in part except for the purpose of preparing a Tender. This bid and any other documents supplied by the CSIR remain proprietary to the CSIR and must be promptly returned to the CSIR upon request together with all copies, electronic versions, excerpts or summaries thereof or work derived there from. SS-F-SPU-032 Rev 04 Request for Quotation This is not a Purchase Order. of 29 CSIR Tender Documentation Throughout this bid process and thereafter, bidder(s) must secure the CSIR’s written approval prior to the release of any information that pertains to (i) the potential work or activities to which this bid relates; or (ii) the process which follows this bid. Failure to adhere to this requirement may result in disqualification from the bid process and civil action. 16 PROTECTION OF PERSONAL INFORMATION 16.1 Each Party consents to the other Party holding and processing “personal information” (as defined in the POPI Act) relating to it for legal, personnel, administrative and management purposes (including, if applicable, any “special personal information” relating to him/her, as defined in the POPI Act). Notwithstanding the generality of the aforesaid, each Party hereby undertakes to comply with all relevant provisions of the POPI Act and any other applicable data protection laws. The Client further agrees to comply with all CSIR’s reasonable internal governance requirements pertaining to data protection. 16.2 Each Party consents to the other Party making such information available to those who provide products or services to such parties (such as advisers, regulatory authorities, governmental or quasi-governmental organisations and potential purchasers of such Party or any part of their business). 16.3 The Client consents to the transfer of such information to CSIR’s business contacts outside South Africa in order to further its business interests. 16.4 While performing any activity where a Party is handling personal information as a “responsible party” (as defined in the POPI Act), each Party undertakes that it will process the personal information strictly in accordance with the terms of the POPI Act, this Contract, and the other Party’s instructions from time to time, and take appropriate operational measures to safeguard the data against any unauthorised access. 16.5 Each Party acknowledges that in the course of conducting business with each other, each Party intends to maintain and process personal information about the other Party in an internal database. By signing this Contract, each Party consents to the maintenance and processing of such personal information. 16.6 Where relevant, the Client shall procure that all of its personnel, agents, representatives, contractors, sub-contractors and mandataries shall comply with the provisions of this clause 16 (Personal Information). The CSIR shall be entitled on reasonable notice to conduct an inspection or audit Client’s compliance with the requisite POPI Act safeguards. 17 INDEMNITY If a bidder breaches the conditions of this bid and, as a result of that breach, the CSIR incurs costs or damages (including, without limitation, the cost of any investigations, procedural impairment, repetition of all or part of the bid process and/or enforcement of intellectual property rights or confidentiality obligations), then the bidder indemnifies and holds the CSIR harmless from any and all such costs which the CSIR may incur and for any damages or losses the CSIR may suffer. SS-F-SPU-032 Rev 04 Request for Quotation This is not a Purchase Order. of 29 CSIR Tender Documentation 18 TAX COMPLIANCE No tender shall be awarded to a bidder who is not tax compliant. If a recommended bidder is not tax complaint, the bidder will be notified in writing of their non- compliant status and the bidder will be requested to submit written proof from SARS of their tax compliant status or proof that they have made an arrangement to meet their outstanding tax obligations within seven (7) working days. Should they fail to do so CSIR will reject their bid. The CSIR reserves the right to withdraw an award made, or cancel a contract concluded with a successful bidder in the event that it is established that such bidder was in fact not tax compliant at the time of the award or has submitted a fraudulent Tax Clearance Certificate to the CSIR, or whose verification against the Central Supplier Database (CSD) proves non-compliant. The CSIR further reserves the right to cancel a contract with a successful bidder in the event that such bidder does not remain tax compliant for the full term of the contract. 19 LIMITATION OF LIABILITY A bidder participates in this bid process entirely at its own risk and cost. The CSIR shall not be liable to compensate a bidder on any grounds whatsoever for any costs incurred or any damages suffered as a result of the Bidder’s participation in this Bid process. 20 MISREPRESENTATIONS DURING THE LIFECYCLE OF THE CONTRACT 20.1 The bidder should note that the terms of its Tender will be incorporated in the proposed contract by reference and that the CSIR relies upon the bidder’s Tender as a material representation in making an award to a successful bidder and in concluding an agreement with the bidder. 20.2 It follows therefore that misrepresentations in a Tender may give rise to service termination and a claim by the CSIR against the bidder notwithstanding the conclusion of the Service Level Agreement between the CSIR and the bidder for the provision of the Service in question. In the event of a conflict between the bidder’s proposal and the Service Level Agreement concluded between the parties, the Service Level Agreement will prevail. 21 DISCLAIMER This RFQ is a request for Quotations only and not an offer document. Answers to this RFQ must not be construed as acceptance of an offer or imply the existence of a contract between the parties. By submission of its proposal, bidders shall be deemed to have satisfied SS-F-SPU-032 Rev 04 Request for Quotation This is not a Purchase Order. of 29 CSIR Tender Documentation themselves with and to have accepted all Terms & Conditions of this RFQ. The CSIR makes no representation, warranty, assurance, guarantee or endorsements to bidder concerning the RFQ, whether with regard to its accuracy, completeness or otherwise and the CSIR shall have no liability towards the bidder or any other party in connection therewith. 22 NATIONAL TREASURY CENTRAL SUPPLIER DATABASE 22.1 Bidders are required to be registered on the Central Supplier Database and the National Treasury shall verify the bidder’s tax compliance status through the Central Supplier Database. Registrations can be completed online at: www.csd.gov.za; 22.2 Where Consortia / Joint Ventures / Sub-contractors are involved, each party must be registered on the Central Supplier Database and their tax compliance status will be verified through the Central Supplier Database. SS-F-SPU-032 Rev 04 Request for Quotation This is not a Purchase Order. of 29 CSIR Tender Documentation Annexure A

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Returnable Documents: documents/ Pre- Functionality/ technical Post tender schedules qualification 66.67 points negotiation Selection of the Minimum Threshold preferred bidder. Price with preferred Award of nd (80/90) bidder [2 and business rd (Objective criterion 3 ranked and to justify award to bidders (if conclusion someone other B-BBEE required) in a of than the highest scorecard sequential and contract ranked bidder must (20/10) not have been stated in simultaneous the bid documents manner] if and can be used at pricing is not Technical Pre-qualification WEIGHTED this stage, if market-related Criteria/minimum SCORE applicable) requirements: =100, Master – A valid Class 1 Technical / Functional SAMSA approved (open criteria & weightings ticket) must be stipulated in the tender document 2. Chief Engineer – A valid Class 1 or 2 SAMSA approved open tickets NB: Evaluationofthevariousstageswillnormallytakeplaceinasequentialmanner.However,toexpeditetheprocess, Transnetreservestherighttoconductthedifferentstepsoftheevaluationprocessinparallel.Insuchinstancesthe evaluation of bidders at any given stage must not be interpreted to mean that bidders have necessarily passed any previousstage(s). _____________________________ ____________________________ Respondent’s Signature Date & Company Stamp Transnet Request for Proposal No: TNPA/2026/04/0715/4114/RFP of 42 Returnable document Bidders are to note that the bid evaluations and award will be conducted per region therefore, bidders are permitted to bid for any of the three regions stated below. Bidders must indicate which regions they are bidding for in the table below: Regions Please indicate by means of a tick or cross which regions your company is bidding for Western Region (Port of Cape Town) Central Region (Port of Ngqura) Eastern Region (Port of Durban and Richards Bay) 5.1 STEP ONE: Test for Responsiveness The test for responsiveness will include the following: Administrative and substantive responsiveness check RFP Reference, Validate whether bid has been lodged on time Section2paragraph3, Verify if the Bid document has been duly signed and submitted Allsections, Bid administrative documents / Essential documents (declarations, Section5 certificate of acquaintance, etc), Mandatory returnable documents Section5, Bid documents used for scoring Section5, Whether the Bid contains a priced offer as prescribed in the pricing and Annexure“B”–Pricing delivery schedule Schedule, The bidder must submit the following pre - qualification Section4.1 documents:, Master – A valid Class 1 SAMSA approved (open ticket), Chief Engineer – A valid Class 1 or 2 SAMSA approved open tickets BidsmustbeadministrativelyandsubstantivelyresponsivetoadvancetoStepTwoforfurther

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• Disposal certificate of waste management • SHE representative – OHS certificate for waste management • Submission of UIF compliance certificate • Letter of good standing – COIDA • Proof of registration/letter for hygiene/she bin services • Waste management plan • Contactable reference letter of similar service • A minimum of 2 years’ experience on the service 18 | P a g e 5. EVALUATION CRITERIA The evaluation of the bids will be done in a two-stage process. Bidders who do not meet the Administrative Compliance Requirements (completion or attachment of Compulsory documents), shall not be considered for Stage 2 evaluation. Stage 1: Administrative Compliance The following criteria shall apply: • The standard bid documentation has been completed comprehensively and correctly and submission of listed returnable documents i.e: o Company profile with relevant experience in the supply and delivery of agricultural inputs. • The Invitation to Bid (ECBD1) must be completed and signed • Pricing Schedule must be completed. • Bidder’s Declaration (ECBD 4) must be completed and signed. • In the event of a consortia/joint ventures, a signed agreement by all parties must submitted with the bid. Stage 2 Price and Specific goals • Bids will be evaluated according to 80/20 preference point system, as prescribed in terms of the Preferential Procurement Policy Regulations, 2022 issued in terms of section 5 of the Preferential Procurement Policy Framework Act, Act Number (PPPFA) Price evaluation 80 Price or quotation offer under consideration Total for price 80 Specific goals 20 Preference points promoted: EME or QSE which is at least 51% owned by Black people. 10 Located in municipal area or District municipality or metro 2 EME or QSE which is at least 51% owned by Women. 4 EME or QSE which is at least 51% owned by Youth (up to 35 years of age). 2 EME or QSE which at least 51% owned by people with Disability. 2 Total points 20 Please Note: The points scored for the specific goal must be added to the points scored for price and the total must be rounded off to the nearest two decimal places. Subject to section 2(1)(f) of the PPPFA Act, the contract must be awarded to the tenderer scoring the highest points. 19 | P a g e MEANS OF VERIFICATION FOR POINTS CLAIMED The listed documents below must be submitted in order to validate points claimed: • ID Copy • CIPC (Company registration) and CSD report (the ownership status of the 2 documents must correspond in order to be awarded points) • For disability – o Medical certificate o SASSA registration or confirmation of disability from a relevant authority • For locality – • Municipal rates account OR Letter from councilor confirming residence OR Lease Agreement 6. DELIVERY DETAILS: DELIVERY DETAILS: Dukumbana Building/Business Village and Home Affairs Building CONTACT PERSON: Nokhwezi Patso Contact Number: 082 529 2243 / 040 602 5044 20 | P a g e COMPLETED BY THE BIDDER THESE FORMS MUST BE COMPLETED USING BLACK INK Where the space provided in the bound document is insufficient, separate schedules may be drawn up in accordance with the given formats. These schedules shall then be bound together with a suitable contents page and submitted with the bid documents. All such schedules must be signed, and clearly marked as appendices to these relevant forms. All ECBD documents must be completed, signed in full and witnessed, failure to do so may result in the quotation/bid being eliminated PART A: CERTIFICATE OF AUTHORITY FOR SIGNATORY Signatory for companies shall confirm their authority thereto by attaching a duly signed and dated copy of the relevant resolution of the board of directors to this form. An example is given below: By resolution of the board of directors passed at a meeting held on ...................]..................................... Mr. /Ms ................................................................, whose signature appears below, has been duly authorized to sign all documents in connection with the Bid for HO-26/27-0005 and any Contract that may arise there from on behalf of (name of Service Provider in block capitals) ............................................................ ................................................................................................................................................................................ SIGNED ON BEHALF OF THE COMPANY: ............................................................................................... IN HIS/HER CAPACITY AS: ......................................................................................................................... DATE: ................................................................................................................................................................ SIGNATURE OF SIGNATORY: .................................................................................. WITNESSES: 1. ................................................................................... 2. ................................................................................... 21 | P a g e PART B: CERTIFICATE OF AUTHORITY FOR JOINT VENTURES This Returnable Schedule is to be completed by joint ventures. We, the undersigned, are submitting this Bid in Joint Venture and hereby authorise Mr/Ms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , authorised signatory of the company . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , acting in the capacity of lead partner, to sign all documents in connection with the tender offer and any contract resulting from it on our behalf. DULY AUTHORISED NAME OF FIRM ADDRESS SIGNATORY Lead partner Signature. . . . . . . . . . . . . Name ........ Designation Signature. . . . . . . . . . . . . Name ........ Designation Signature. . . . . . . . . . . . . Name ........ Designation Signature. . . . . . . . . . . . . Name ........ Designation ATTACH SERVICE LEVEL AGREEMENT BETWEEN JOINT VENTURE PARTIES TO NEXT PAGE. “FAILURE TO SUBMIT JOINT VENTURE AGREEMENT AS PART OF THE COMPLETION OF THE BID WILL RESULT IN YOUR BID BEING REJECTED.” 22 | P a g e SBD1 PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF DEPARTMENT/ PUBLIC ENTITY) BID NUMBER: HO-26/27-0005 CLOSING DATE: 28 MAY 2026 CLOSING TIME: 11:00 SERVICE AND CLEANING OF SANITARY (SHE) BINS FOR FEMALE TOILETS OF THE OFFICES IN BISHO AND KING WILLIAM’S TOWN (HOME AFFAIRS.CROWN AND OLD STD BANK BANK BUILDINGS FOR A PERIOD OF DESCRIPTION 24 MONTHS-APRIL 2026- 2028. BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS) OFFICE No- 45 FIRST FLOOR INDWE BUILDING BISHO BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO: CONTACT PERSON Ms.T.S.Ndziweni CONTACT PERSON Ms.N.Patso TELEPHONE TELEPHONE NUMBER NUMBER 082 529 2243 FACSIMILE NUMBER FACSIMILE NUMBER E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected] SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER SUPPLIER TAX COMPLIANCE CENTRAL COMPLIANCE SYSTEM PIN: OR SUPPLIER STATUS DATABASE No: MAAA 1 ARE YOU THE ACCREDITED 2 ARE YOU A FOREIGN REPRESENTATIVE BASED SUPPLIER FOR Yes No IN SOUTH AFRICA Yes No THE GOODS /SERVICES FOR THE GOODS OFFERED? [IF YES, ANSWER THE /SERVICES [IF YES ENCLOSE PROOF] QUESTIONNAIRE BELOW] OFFERED? QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW. 23 | P a g e PART B TERMS AND CONDITIONS FOR BIDDING 1. BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED (NOT TO BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT. 1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. 1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7). 2. TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED; EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.” NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... (Proof of authority must be submitted e.g. company resolution) DATE: ................................. 24 | P a g e PROTECTION OF PERSONAL INFORMATION ACT CLIENT CONSENT I / We the undersigned: _______________________ Hereby acknowledge that my / our personal and in certain circumstances special personal information is required by the Department of Agriculture in order to process the support which the Department of Agriculture has been mandated to provide and I / we agree to provide such information requested from Department of Agriculture on the express understanding that: 1 This constitutes my consent as required in terms of Section 11 (1) (a) of the POPIA 2013. 2 The Department of Agriculture officials will access my / our personal information which has been furnished to them for the purposes of the support to be provided and matters ancillary thereto. 3 The Department of Agriculture is authorised to release my / our personal information to the South African Revenue Services, other state departments and designated service providers relevant to the support to be provided. 4 Department of Agriculture does not intend to share my / our personal information for financial gain. 5 I / we acknowledge that my / our contact details will be added to the Producer Farmer Register. 6 The Department of Agriculture will store my / our information in accordance with the POPIA prescripts. 7 The Department of Agriculture have implemented proper Data Privacy rules in respect of management of client information as well as proper internet usage rules and cyber security principles in order to minimize the risk of my / our information being exposed to cyber risks. I acknowledge that I have the opportunity to read through the rules and policies as published on the Department of Agriculture’s website and understand that it is my own responsibility to protect my own internet and email connections against interceptions and viruses. 8 I / we confirm that: 9 I / we have had the opportunity to review the POPIA policies and rules of the Department of Agriculture. 10 I/ we have had the opportunity to ask questions regarding my / our information, why it is collected and how it is processed and where it is stored and with whom it is shared. 11 I / we consent to the collection, processing and necessary sharing of my / our information by DOA to fulfil its mandate to render agricultural support to me / us. _______________________________ ________________ SIGNATURE DATE 25 | P a g e SBD 3.1 PRICING SCHEDULE – FIRM PRICES NOTE: ONLY FIRM PRICES WILL BE ACCEPTED. NON-FIRM PRICES (INCLUDING PRICES SUBJECT TO FUEL PRICE FLUCTUATIONS) WILL NOT BE CONSIDERED NAME OF BIDDER: ........................................................................................................................ BID NO. HO-25/27-0005 TIME 11:00 CLOSING DATE: 28 MAY 20256 OFFER TO BE VALID FOR SIXTY (60) DAYS FROM THE CLOSING DATE OF BID. SERVICE AND CLEANING OF SANITARY (SHE) BINS FOR FEMALE TOILETS OF THE OFFICES IN BISHO AND KING WILLIAM’S TOWN (HOME AFFAIRS,CROWN AND OLD STD BANK BUILDINGS FOR A PERIOD OF 24 MONTHS NO. CENTRES TO DESCRIPTION/SERVICE NUMBER OF TIMELINES OF Quantity Unit Total BE SERVICED QEQUIRED TOILETS MAINTANANCE Price Price 1 1. Dukumbana • Appointed service provider – 8th to 11th Floor Twice a Month collect and clean X 12 toilets. 2.Tyamzashe SHE -bins – twice a month X2 toilets • Waste Management – collection, disposal • Maintain odors, pest infections, 3.Business Village X2 toilets bacterial growth • Washing of she bins 4.Indwe House • Replace plastic bags inside the bins X 5 toilets 5.Old Standard Bank X 2 toilets 26 | P a g e 6.Home Affairs Building - X6 toilets KWT 7.Crown Building – KWT X 4 toilets DELIVERY FEE TO BE INCLUDED SUB TOTAL VAT @ 15% (ONLY IF VAT VENDOR) DELIVERY COSTS TOTAL AMOUNT IN WORDS: ____________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________ SIGNED: ______________________NAME OF SIGNATORY (IN CAPITAL):___________________________ SIGNED ON THIS THE ______________ DAY OF __________________________OF THE YEAR 20 _______ ON BEHALF OF __________________________________________________________________ TELEPHONE NUMBER :(_____) ______________________FAX NUMBER: (_____) ____________________ 27 | P a g e CERTIFICATE OF CONFIRMATION OF SUPPLY ARRANGEMENTS BETWEEN THE BIDDER AND HIS/HER SUPPLIER (To be completed by the bidder’s supplier(s) and signed) BID NUMBER: ________________________________________________ This is to confirm that ______________________________________________________________ has an agreement, with (Name of Bidder Supplier(s)) _______________________________________________________________________________ _______________. (Name of Bidder) to supply of the following items as specified in the bid should they secure a contract in this regard: Item Item description No. Attach list of items if different from Pricing Schedule/ Specification (N.B. list may be attached) I hereby confirm that I have familiarised myself with the item(s)* /description(s) /specification(s) and the bid conditions of the abovementioned bid, that *I am the manufacturer of the item(s) or *I am a dealer who normally keeps stock of the item(s). (*Delete whichever is not applicable) I also confirm that payment arrangement between the two enterprises has been agreed upon. The abovementioned can be confirmed with my company at the following address: _______________________________ Tel number: (__) ______________ _______________________________ Cell Number: ________________ A d d r Fax Number: ________________ e s s ______________________________________________________________ _______________________________ 28 | P a g e _______________________________ I hereby declare that I am duly authorised in my capacity as _______________________________________ to issue this certificate, and that the agreement between the parties involved does not constitute fronting. Signed on ________________________________20_ _ at ___________________________________________ (Date) B i d d e r s S u p p l i e r s t a m p _______________ _______________________________________ Signature (On behalf of the Bidder Supplier) Signature (Bidder) ___________________ _________________________ Name in Print Name in Print ___________________ __________________________ ID Number ID Number 29 | P a g e SBD 4 BIDDER’S DISCLOSURE 1. PURPOSE OF THE FORM Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder. Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that person will automatically be disqualified from the bid process. 2. Bidder’s declaration 2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest1 in the enterprise, employed by the state? YES/NO 2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling interest in the enterprise, in table below. Full Name Identity Number Name of State institution 2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by the procuring institution? YES/NO 2.2.1 If so, furnish particulars: ................................................................................................ ................................................................................................ 2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest in the enterprise have any interest in any other related enterprise whether or not they are bidding for this contract? YES/NO 1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise. 30 | P a g e

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