Document Digitisation & Records Management Company Tenders in Eastern Cape

The Mandela Bay Theatre Complex requires a professional service provider to deliver total facilities management (TFM) services for its theatre complex in Gqeberha for a three-year contract. The scope covers condition assessments, building maintenance and upgrades, cleaning, landscaping, security, energy management, waste management, stage management, fencing, branding, and fleet management. Bidders must meet strict mandatory requirements including high-value insurance covers, SAFMA accreditation, and a Compensation Fund letter, and must pass a 70-point functionality threshold to be considered for the 80/20 price and specific goals evaluation.

Steve Tshwete Local Municipality seeks to appoint a panel of up to three service providers to monitor, service and maintain semi-underground, 6 cubic skip and roll-on roll-off waste bins within its area, on an as-and-when-required basis over 36 months. Bidders must achieve a minimum of 70 points in the functionality evaluation before their financial proposals are considered, and the contract will be awarded under the 80/20 preference point system. The most consequential consideration is the compulsory clarification meeting on 13 October 2026, which bidders must attend to remain eligible.

Supply and delivery of 1.5L bottled water to Bloemfontein, Welkom, Port Elizabeth and East London on an as and when required basis, under enquiry E3528NTCSAMWP. This is an open tender issued by NTCSA (National Transmission Company South Africa) Southern Grid. The document is a publication of the names of bidders who submitted responses, not an invitation to bid. The most consequential consideration is that this is a post-submission notice, so no new bids can be submitted.

Sentech requires a suitably qualified and experienced service provider to deliver cleaning and gardening services at its Middelburg Operational Centre in the Eastern Cape for three years, covering 2026–2027, 2027–2028 and 2028–2029. The scope covers general and high-access cleaning of the offices, boardroom, kitchen, bathrooms, stores and workshops, internal and external window cleaning, hygiene consumables and equipment, general garden maintenance, and quarterly pest control. The provider must supply its own cleaning staff, materials, machinery and gardening tools, and must maintain weekly and monthly cleaning rosters. Pricing must be submitted on the prescribed bill of quantities with 15% VAT added and a year-by-year escalation breakdown, and bids close on 29 October 2026 at 12:00.

Nkangala District Municipality is appointing a panel of professional service providers to render co-sourced internal audit services with information, communication and technology capability to the district municipality and its local municipalities over a three-year period. Bidders must be registered on the Central Supplier Database and must enter their CSD registration number and total bid amount excluding VAT on the bid cover page. Bids close on 3 November 2026 at 12:00.

Eskom requires the supply, delivery to site, offloading and installation of medium-voltage switchgear protection project material and components at Arnot Power Station over a 36-month contract period. Bidders must submit electronically via the Eskom E-tendering portal by the closing date and time, and must comply with mandatory returnables, B-BBEE and tax requirements, and provide proof of SHEQ, OHS and environmental management systems. The most consequential consideration is that all mandatory documents must be uploaded and finalised before closing, as late or incomplete submissions are disqualified.

Transnet Port Terminals requires a service provider for office, mess, and ablution facilities cleaning services at the Port of Port Elizabeth and Ngqura Container Terminal, for a four-year contract. The successful bidder must hold a valid cleaning industry registration and COIDA letter of good standing, and must pass a technical evaluation with a minimum score of 70 out of 100. The most consequential consideration is the compulsory briefing on 01 October 2026, as failure to attend results in automatic disqualification.

Airports Company South Africa requires a CIDB 2SO or higher graded contractor to supply and install water metering at Chief Dawid Stuurman International Airport in Gqeberha. The contract will be awarded on an 80/20 preference point system, with a mandatory functionality threshold of 50 out of 100 points. Bidders must attend a compulsory briefing on 09 October 2026 and submit their bids by 16 October 2026 at 13:00.

Airports Company South Africa (ACSA) is procuring professional services for the design of a rainwater harvesting system at King Phalo Airport in East London. The contract, under the NEC3 Professional Services Contract, covers six project stages from surveys and concept through detailed design, documentation, construction supervision and close-out, with an estimated construction value of R2 571 113. Fees are fixed per the Engineering Profession Act guideline tariffs, and the successful bidder must provide a 10% performance bond and professional indemnity insurance of at least R5 million. The most consequential consideration is the 40-month contract duration with delay damages of 1% per week (max 10% of fees), so bidders must confirm capacity for the full period.

Transnet National Ports Authority (TNPA) requires a single security service provider to deliver unarmed guarding and related security services at the Port of Ngqura in Gqeberha, Eastern Cape, for a period of three years and three months. The scope covers 66 security officers across Grades A, B and C, plus specified equipment, vehicles and quad bikes, with 24/7/365 coverage. Bidders must hold valid PSIRA registration and meet strict pre-qualification, technical and pricing requirements; the most consequential consideration is the mandatory technical evaluation requiring a minimum of 66.67 out of 100 points, with 70 points allocated to reference letters evidencing at least R50 million cumulative contract value and 50 deployed officers.

The Eastern Cape Department of Public Works and Infrastructure requires professional civil and structural engineering services for the Amazizi Traditional Council, under a CIDB Professional Services Contract (Third edition) 2009. The contract covers design and related engineering services, with pricing based on the latest professional fees guideline. Bidders must have at least one director registered with ECSA as a Professional Engineer, Technologist, or Technician, and must submit proof of registration and good standing. The tender is evaluated on an 80/20 preference point system, with the award made as a whole to the highest scorer.

This tender seeks a service provider, firm, or consortium to conduct a socio-economic profile, record land tenure rights, and develop a land use/layout plan for the Bhaziya Traditional Council Administrative Area in King Sabata Dalindyebo Local Municipality, Eastern Cape. The project must be completed within 12 months. Interested parties should submit a proposal as per the Request for Proposal (RFP) requirements.

The Sarah Baartman District Municipality requires the supply and delivery of water reticulation maintenance materials under an open tender. Bids are evaluated on an 80/20 preference points system, with 80 points for price, 10 for locality, and 10 for B-BBEE status. Bidders must be registered on the Central Supplier Database and submit all mandatory documents, including municipal account statements, or the bid will be non-responsive.

Sentech SOC Ltd requires a service provider for 24/7 monitoring and armed response security services at its Glendenningvale office and Greenbushes site in Port Elizabeth for a 36-month contract. The work includes the once-off supply and installation of alarm systems at both sites, followed by ongoing monitoring and armed response with a minimum of five free call-outs per month. Bidders must attend two compulsory site visits on 15 October 2026 and submit a completed quotation on company letterhead by 22 October 2026 at 12:00.

The South African Library for the Blind requires cleaning services for its building in the Eastern Cape. Bidders must submit a completed and signed SBD 8 declaration confirming no past supply chain abuses, fraud convictions, or terminated state contracts. The most consequential consideration is that a bid may be disregarded if the bidder or any director has a history of improper conduct or poor performance on previous contracts.

The Eastern Cape Department of Agriculture requires the supply and delivery of animal feed (poultry, piggery and cattle) in 40kg bags to multiple delivery points across six local municipalities in the Amathole District. The contract covers specified quantities of broiler, layer, pig and ruminant feeds, with delivery within 21 days of order. Bidders must submit firm prices inclusive of all taxes, and the tender is evaluated on an 80/20 preference point system where 20 points are allocated for specific goals such as black, women, youth and disability ownership. The most critical consideration is that all returnable forms must be completed, signed and witnessed in black ink, and all supporting documentation must be attached to qualify for preference points.

Steve Tshwete Local Municipality is re-advertising the appointment of three additional service providers for repairs, alterations, additions and maintenance on all municipal buildings and facilities (MP 313) as and when required, for a 36-month contract period. Bidders must first achieve at least 70 points on functionality before their financial proposals are considered, and the contract will be awarded using an 80/20 preference point system (price/specific goals). The most consequential consideration is the compulsory CIDB grading of 2GB or higher, without which a bid will be disqualified.

Airports Company South Africa (ACSA) is appointing a civil maintenance contractor to maintain and repair civil infrastructure at King Phalo Airport in the Eastern Cape. The work involves hot asphalt placement, concrete placement, and earthworks on live operational pavements. Bidders must hold a minimum CIDB grading of 4CE, achieve at least 60 out of 100 functionality points, and submit by email before 15:00 on 27 October 2026.

The CSIR requires the supply, delivery and installation of high-security agricultural perimeter fencing for ten designated Aloe ferox cultivation sites in Peddie, Eastern Cape, covering approximately 100 hectares. Each site needs roughly 1,200 to 1,500 metres of fencing, including Y-standard steel posts, seven lines of galvanised barbed wire, a bottom tension wire, a continuous top rail, and one heavy-duty lockable double swing gate per site. The contractor is responsible for transport, site clearing and installation across ten remote villages, with three sites requiring care to avoid protected species. Bidders must hold a CIDB grading of 2SQ or higher and submit all mandatory returnables, including a priced pricing schedule, a detailed bill of quantities, and proof of at least one similar perimeter fencing installation, by the closing deadline.