Tender source analysis

What the tender required and what the award supports

Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.

Summary

The national gambling board of south africa is seeking a qualified service provider to supply microsoft licences and communication services for a 36‑month period. Bidders must demonstrate microsoft accreditation, attend a compulsory briefing, and submit separate technical and financial proposals by 24 february 2026.

AI Document AnalysisMethodology1 document

Document being processed

Review in progress

The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: NGB 004(2025-2026) - MS Communication services.pdf. You don’t need to refresh — this page will pick up the updated review automatically.

DocumentNGB 004(2025-2026) - MS Communication services.pdfCompliance review in progress

What the buyer was looking for

1Mandatory requirement

2.3.1 The NGB has an Azure tenant and current licenses that expire at the end of

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

Source: NGB 004(2025-2026) - MS Communication services.pdf · compliance

Known supplier evidence

Tenders-SA records other appointments with overlapping scope terms for ARGANTIC GACS.

Qualified inference

Supported inference

An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.

Contract Awarded

Award Information

Winning Supplier

Microsoft licenses and communication services for a period of thirty-six (36) months

Award Details

National Gambling Board of South Africa

Organization Directors

Awards Won: ARGANTIC GACS

View Supplier Intelligence

What the tender required and what the award supports

2.3.1 The NGB has an Azure tenant and current licenses that expire at the end of

June 2026. The preferred bidder must seamlessly assist with transition from

existing telephone system connection account with the telephone connection

services company Switch Telecoms.

2.3.2 Please note the environment already exists and the preferred bidder must

maintain the current minimum up time of 99%. Penalties will be incurred for any

uptime below 99%.

2.3.3 Number Porting must be quoted.

NGB 004(2025/2026): Microsoft licenses and communication services for a period of thirty-six (36) months of 43

PART C: PROCEDURAL REQUIREMENTS

3.1 LEGAL REQUIREMENTS

3.1.1 In its procurement of goods and services, the NGB observes the Constitution

of the Republic of South Africa, 1996, Public Finance Management Act, 1999

(Act ) (PFMA), Broad Based Black Economic Empowerment Act,

2003 (Act ) (B-BBEE), Preferential Procurement Policy Framework

Act, 2000 (Act ) (PPPFA) and all relevant statutory requirements.

3.2 TENDER SUBMISSION

3.2.1 All prospective bidders must be registered on National Treasury’s Central

Supplier Database (CSD) prior to submission of bids.

3.2.2 Proposals must be submitted in 2 separate, clearly marked / labelled and

sealed envelopes / packages as follows:

Envelope / Package 1 – Technical Proposal: 1 original plus 5 copies

of the original technical proposal and 1 USB containing the technical

proposal must be submitted to the NGB.

Envelope / Package 2 – Financial Proposal: 1 original plus 5 copies

of the original financial proposal and 1 USB containing the financial

3.2.3 Bidders must initial on each page, sign and insert a date on the last page of

the following documents:

General Conditions of Contract;

Special Conditions of Contract (RFP)

3.2.4 Prospective bidders must not submit the following documentation as this

information will be verified through the CSD:

3.2.4.1 Business registration

3.2.4.2 Bank account holder information

3.2.4.3 In the service of the state status

3.2.4.4 Tax Compliance status (tax clearance certificate), however,

your SARS Tax Pin must be submitted.

3.2.4.5 Identity Documents of Directors

3.3 BID EVALUATION, ADJUDICATION AND FINAL AWARD

3.3.1 Bids will be evaluated in accordance with the 80/20 preference point system

contemplated in the PPPFA.

3.3.2 The evaluation of the bids will be conducted in four (4) phases, namely:

3.3.2.1 Phase 1: Pre-qualification Stage: Administrative and

Substantive Responsiveness.

3.3.2.2 Phase 2: Evaluation for compliance with mandatory requirements

specified in section 2.3 and 3.3.9.1.

3.3.2.3 Phase 3: Price and specific goals evaluation in accordance with the

PPPFA

3.3.2.4 Phase 4: Adjudication of bid and Final Award

3.3.3 The NGB will evaluate and compare only the Bids determined to be

substantially responsive in Phase 1.

3.3.4 During Phase 2, the NGB will conduct a detailed evaluation of the Bids in order

to determine whether the Bidders are qualified and if the functional aspects are

substantially responsive to the requirements outlined in the RFP.

3.3.5 Bidders are required to quote a price and provide a breakdown of the price in

the manner and detail called for in the pricing schedules, SBD 3.3, as well as,

of Part B as per par. 2 (PART B) of this RFP.

3.3.6 The NGB reserves the right to accept or reject any variation, deviation, or

alternative offer.

3.3.7 Variations, deviations, and alternative offers and other factors, which are in

excess of the requirements of the Bidding documents or otherwise result in

unsolicited benefits for the NGB will not be taken into account in the Bid

evaluation.

3.3.8 The evaluation process is broken down into five (5) phases as follows:

3.3.8.1 Phase 1: Pre-Qualification Stage: Administrative and

During Phase 1 all bids will be evaluated to ensure compliance

with minimum requirements.

Proposals submitted that do not comply with the following, will

be considered non-responsive, and will not be considered for

Submit two sealed envelopes (Technical and Financial) with originals, five copies and a USB, hand‑delivered to the NGB by 11:00 CAT on 24 Feb 2026.

Submit two sealed envelopes (Technical and Financial) with originals, five copies and a USB, hand‑delivered to the NGB by 11:00 CAT on 24 Feb 2026.

Attend the mandatory briefing on 12 Feb 2026 and sign the attendance register.

Maintain a minimum 99 % service uptime, port existing telephone numbers and quote number‑porting for expansion to 65 lines.

Demonstrate compliance with all mandatory Part B requirements (Azure tenant migration, support hours, service specifications) and answer “Yes” to every functional criterion.

Price proposals on SBD 3.3, inclusive of all taxes, with a 180‑day bid validity and no advance payments; invoices paid within 30 days of receipt.

Deliver both envelopes by hand to the National Gambling Board, 1085 Francis Baard Street, Hatfield, Pretoria, 0028, between 08:30‑16:00 (Mon‑Fri) and no later than 11:00 CAT on 24 February 2026.

Late deliveries (even 1 second after the deadline) will be rejected.

Attendance at the compulsory briefing on 12 February 2026 (11:00 CAT, same address) is mandatory; sign the attendance register.

Evaluation follows an 80/20 preference point system (80 points price, 20 points preference/goals) under the PPPFA.

Phase 1 – Pre‑qualification: check administrative completeness, mandatory documents, format, accreditation, two‑envelope submission.

Phase 2 – Functional evaluation: verify compliance with all mandatory requirements listed in Part B (e.g., 99 % uptime, number‑porting, Azure tenant transition).

Phase 3 – Price evaluation: award 80 points to the lowest compliant price; 20 preference points allocated per SBD 6.1 criteria.

Phase 4 – Adjudication: BAC recommends the preferred bidder; the highest total score (price + preference) wins, subject to justification.

Pricing must be submitted on SBD 3.3 in the prescribed format, inclusive of all taxes.

No advance payments; invoices submitted against agreed milestones and paid within 30 days of receipt of a valid VAT‑compliant invoice.

Include a bid validity period of 180 days from the closing date.