Appointment of a Service Provider to Develop a Business Continuity Plan for the Agricultural Research Council (arc)

BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET

ADDRESS)

1134 PARK STREET, HATFIELD, PRETORIA (NEXT TO GAUTRAIN STATION)

BIDDING PROCEDURE ENQUIRIES MAY BE

DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO:

CONTACT PERSON Ms. N. Mlindi CONTACT PERSON

Ms Tumi

Nemutavhanani

TELEPHONE

NUMBER 012 427-9733 TELEPHONE NUMBER

FACSIMILE

NUMBER FACSIMILE NUMBER

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS

Nemutavhananit@arc.

agric.za

SUPPLIER INFORMATION

NAME OF BIDDER

POSTAL ADDRESS

STREET ADDRESS

TELEPHONE

NUMBER CODE NUMBER

CELLPHONE

NUMBER

FACSIMILE

NUMBER CODE NUMBER

E-MAIL ADDRESS

.

VAT

REGISTRATION

NUMBER

SUPPLIER TAX CENTRAL

COMPLIANC COMPLIANCE SUPPLIER

OR

E STATUS SYSTEM PIN: DATABASE

No: MAAA

B-BBEE TICK APPLICABLE BOX] B-BBEE [TICK APPLICABLE

STATUS LEVEL STATUS LEVEL BOX]

VERIFICATION SWORN

CERTIFICATE Yes No AFFIDAVIT

Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES &

ARE YOU THE

ACCREDITED ARE YOU A

REPRESENTATIVE FOREIGN BASED Yes No

IN SOUTH AFRICA SUPPLIER FOR THE

FOR THE GOODS Yes No GOODS /SERVICES [IF YES, ANSWER THE

/SERVICES /WORKS OFFERED? QUESTIONNAIRE

/WORKS [IF YES ENCLOSE PROOF] BELOW]

OFFERED

?

QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS

IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)?

YES NO

DOES THE ENTITY HAVE A BRANCH IN THE RSA?

YES NO

DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA?

YES NO

DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA?

YES NO

IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION?

YES NO

IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO

REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN

REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW.

.

PART B

TERMS AND CONDITIONS FOR BIDDING

1. BID SUBMISSION:

ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION.

BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT.

1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY

FRAMEWORK ACT, 2000 AND THE PREFERENTIAL PROCUREMENT

REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF

APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT.

CONTRACT FORM (SBD7).

2. TAX COMPLIANCE REQUIREMENTS

NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY

THE TAXPAYER’S PROFILE AND TAX STATUS.

2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-

FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA.

2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE

BID.

2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE

CSD NUMBER.

2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE

2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE,

COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE

STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE

OF THE STATE.”

NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE

PARTICULARS MAY RENDER THE BID INVALID.

.

SIGNATURE OF BIDDER: ...............................................

CAPACITY UNDER WHICH THIS BID IS SIGNED:

DATE: ..........................................................

NB: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY

RENDER THE BID INVALID.

ANY ENQUIRIES REGARDING THE BIDDING PROCEDURE AND

TECHNICAL QUIRIES MAY BE DIRECTED TO:

Department: Supply Chain Management

Contact Person: Ms N Mlindi

Tel: (012) 427 9733

E-mail address: [email protected] /[email protected]

who will act as communicator between the Bidder and ARC to ensure that all

Bidders receive the same information.

.

SBD 2

TAX CLEARANCE CERTIFICATE REQUIREMENTS

order, or that satisfactory arrangements have been made with South African

Revenue Service (SARS) to meet the bidder’s tax obligations.

attached form TCC 001 “Application for a Tax Clearance Certificate” and

submit it to any SARS branch office nationally. The Tax Clearance

Certificate Requirements are also applicable to foreign bidders / individuals

who wish to submit bids.

2. SARS will then furnish the bidder with a Tax Clearance Certificate that will

be valid for a period of 1 (one) year from the date of approval.

bid. Failure to submit the original and valid Tax Clearance Certificate will

result in the invalidation of the bid. Certified copies of the Tax Clearance

Certificate will not be acceptable.

4. In bids where Consortia / Joint Ventures / Sub-contractors are involved;

5. Copies of the TCC 001 “Application for a Tax Clearance Certificate” form

are available from any SARS branch office nationally or on the website

www.sars.gov.za

6. Applications for the Tax Clearance Certificates may also be made via

eFiling. In order to use this provision, taxpayers will need to register with

SARS as eFilers through the website www.sars.gov.za.

.

SBD 3.3

PRICING SCHEDULE

(Professional Services)

NAME OF BIDDER: .................................................................... BID NO.: ARC/47/10/2025

CLOSING TIME 11:00 AM CLOSING DATE: 27 February 2026

OFFER TO BE VALID FOR 120 DAYS FROM THE CLOSING DATE OF BID.

Item Description Bid Price in RSA Currency ** (All Applicable Taxes

Included) No

formulation of proposals.

total estimated time for completion of all phases and

including all expenses inclusive of all applicable taxes for

the project.

R...................................................

3. PERSONS WHO WILL BE INVOLVED IN THE PROJECT

BE RENDERED IN TERMS HEREOF)

4. PERSON AND POSITION, HOURLY RATE ANDDAILY RATE

R

R

R

R

R

5. PHASES ACCORDING TO WHICH THE PROJECT WILL

BE COMPLETED, COST PER PHASE AND MAN-DAYS

TO BE SPENT

.

R days

R days

R days

R days

5.1 Travel expenses (specify, for example rate/km and total km, class of

air- travel, etc.). Only actual costs are recoverable. Proof of the

DESCRIPTION OF EXPENSE TO BE INCURRED RATE QUANTITY

AMOUNT

R...................

R...................

R...................

R...................

TOTAL: R..........................................................

**” all applicable taxes” includes value- added tax, pay as you

earn, income tax, unemployment insurance fund contributions

and skills development levies.

5.2 Other expenses, for example accommodation (specify, e.g. Three-

star hotel, bed and breakfast, telephone cost, reproduction cost, etc.).

On basis of these particulars, certified invoices will be checked for

DESCRIPTION OF EXPENSE TO BE INCURRED RATE QUANTITY

AMOUNT

R...................

R...................

R...................

R...................

TOTAL: R..........................................................

.

....................................................

7. Estimated man-days for completion of project.

....................................................

8. Are the rates quoted firm for the full period of contract?

*YES/NO

9. If not firm for the full period, provide details of the basis on

which adjustments will be applied for, for example consumer price

index.

....................................................

....................................................

....................................................

*[DELETE IF NOT APPLICABLE]

Any enquiries regarding bidding procedures may be directed to the –

AGRICULTURAL RESEARCH COUNCIL – CENTRAL OFFICE

Department: Supply Chain Management

Contact Person: Ms N Mlindi

Tel: (012) 427 9733

E-mail address: [email protected]/[email protected]

.

SBD 4

BIDDER’S DISCLOSURE

1. PURPOSE OF THE FORM

Any person (natural or juristic) may make an offer or offers in terms of this

invitation to bid. In line with the principles of transparency, accountability,

impartiality, and ethics as enshrined in the Constitution of the Republic of

South Africa and further expressed in various pieces of legislation, it is

Where a person/s are listed in the Register for Tender Defaulters and / or

the List of Restricted Suppliers, that person will automatically be disqualified

from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members /

partners or any person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if

applicable, state employee numbers of sole proprietor/ directors / trustees /

shareholders / members/ partners or any person having a controlling

interest in the enterprise, in table below.

Full Name Identity Number Name of State

institution

1 the power, by one person or a group of persons holding the majority of the equity of an

enterprise, alternatively, the person/s having the deciding vote or power to influence or to

direct the course and decisions of the enterprise.

.

2.2 Do you, or any person connected with the bidder, have a relationship with

any person who is employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members /

partners or any person having a controlling interest in the enterprise have

any interest in any other related enterprise whether or not they are bidding

for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................