Appointment of a service provider to provide internal audit services for the media development and diversity agency for a period of thirty-six (36) months

The complete submission must include one (1) original and four (4) copies of the bid documents, as well as one (1) memory stick. The technical proposal and financial proposal must be separated, with the financial proposal submitted separately. The submission must be returned to: Media Development and Diversity Agency, SABC GMS Building, 26 Canary Road, Auckland Park, Attention: Supply Chain Management. The closing date is 05 June 2026 at 11:00. The required documents include company registration documents, company profile, complete and signed SBD forms, proof of registration on Central Supplier Database, copies of ID documents of directors of the company, and BBB-EE certificate/sworn affidavit.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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The internal audit service will be an outsourced function. The scope includes providing human resource capacity for internal audit services, reviewing and updating the Internal Audit Charter and methodology, preparing a three-year rolling and annual Internal Audit Coverage Plan, performing control environment audits, financial audit assignments, and ICT audits, among others. The contractor must provide detailed estimated hours per annum for each area of the scope of service.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Bidders are required to indicate a ceiling price based on 3,750 hours (including all expenses) for the 36-month contract. The cost must be VAT inclusive and quoted in South African Rand. Payments will be made within 30 days from receipt of an original valid invoice.

Threshold: 30 days

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Mandatory declarations: Bidder must disclose if they or any director/shareholder/trustee/partner are state employees (include names, ID numbers, and state institution details). Must declare any relationships with employees of the procuring institution. Must disclose any interests in related enterprises bidding for this contract. Must certify: Bid was prepared independently without competitor consultation. No collusion on pricing, specifications, or market allocation. Bid terms will not be disclosed to competitors before official opening. No prior involvement in drafting specifications or terms of reference. No unauthorized communications with procuring institution officials during bidding.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Submit the following returnable documents: - Completed SBD 3.3 Pricing Schedule for Professional Services. - Bid must include a ceiling price covering total estimated time, all phases, and all expenses (including all applicable taxes: VAT, PAYE, income tax, UIF, SDL). - Pricing must be in RSA currency. - Offer validity period: 120 days from the closing date. - Specify all persons involved in the project, their roles, hourly rates, and daily rates. - Provide a breakdown of project phases, cost per phase, and man-days required for each. - Travel expenses: specify rate per km, total km, class of air travel, etc. Only actual costs are recoverable; proof must accompany certified invoices. - Other expenses (e.g., accommodation, telephone, reproduction): specify details; proof must accompany invoices. - Indicate the period required to commence the project after bid acceptance. - State the estimated total man-days for project completion. - Confirm if rates are firm for the full contract period. If not, provide details of the adjustment basis (e.g., CPI).

Threshold: 120 days

Why it matters: The source says this applies after appointment and concerns contract delivery.

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Scope: Provide internal audit services for the Media Development and Diversity Agency for a period of 36 months. Deliverables: - Formulate proposals using the provided information. - Submit a structured pricing schedule (SBD 3.3) with detailed cost breakdowns. - Include all applicable taxes in pricing. - Provide certified invoices for all recoverable expenses (e.g., travel, accommodation). - Specify project phases, costs per phase, and man-days. - Confirm project commencement timeline and total man-days required.

Threshold: 36 months

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Required returnable documents: SBD4 Bidder’s Disclosure form. Must be fully completed, signed, and dated. Disqualification risks: Bidder or any director/shareholder/trustee/partner listed in the Register for Tender Defaulters or List of Restricted Suppliers. Bid will be disqualified if disclosure is false, incomplete, or if collusion/anti-competitive practices are detected. Joint ventures/consortia are exempt from collusion rules for internal communications.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Submit bids by the stipulated closing date and time to the bid box at the specified street address. Late bids will not be accepted. Use only the official bid forms provided—do not re-type. Bids are subject to the Preferential Procurement Policy Framework Act (2000) and Regulations (2017), General Conditions of Contract (GCC), and any special conditions. Successful bidders must complete and sign the SBD7 contract form. Proof of authority (e.g., company resolution) must accompany the bid.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Bidders must be registered on the Central Supplier Database. They must also provide proof of registration, company registration documents, and BBB-EE certificate/sworn affidavit.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

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Evaluation uses the 80/20 or 90/10 preference point system based on tender value (80/20 for ≤ R50M, 90/10 for > R50M). Points are split between: (a) Price (80 or 90 points) and (b) Specific Goals (20 or 10 points). Price points use the formula: Ps = 80(1 − (Pt−Pmin)/Pmin) or Ps = 90(1 − (Pt−Pmin)/Pmin). Specific goals and points: Black Ownership (up to 10/5 points), Black Women Ownership (up to 6/3 points), Youth Ownership (up to 2/1 point), People with Disability Ownership (1/1 point), Township/Rural Area Ownership (1/0 point). Points scale with ownership percentages.

Threshold: 90 points

Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.

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The evaluation process consists of three phases: Administrative Compliance, Technical Evaluation, and Price and Specific Goals. In Phase 1, bidders must submit all required documentation, including signed SBD forms, company registration documents, and proof of registration on Central Supplier Database. In Phase 2, proposals will be evaluated based on company/firm experience and specialised skills (20), public sector experience (40), and capacity, ability, and capability of the proposed team (40). Bidders must score at least 80 points in Phase 2 to proceed to Phase 3. In Phase 3, the bid will be awarded based on price (80) and Specific Goals (20).

Threshold: at least 80 points in Phase 2 to proceed to Phase 3

Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.

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- Submit a completed SBD 6.1 Preference Points Claim Form with your tender. - Provide proof/documentation for specific goals (e.g., B-BBEE certificates, ownership structures) to claim preference points. - Evaluation uses the 80/20 or 90/10 preference point system based on tender value (≤ R50M: 80/20; > R50M: 90/10). - Points are allocated for Price (80 or 90 points) and Specific Goals (20 or 10 points), including Black Ownership, Black Women Ownership, Youth Ownership, and Disability Ownership. - Failure to submit required proof results in zero points for specific goals. - The organ of state may request substantiation of claims at any time. - Tender closes on 05 June 2026 at 11:00 SAST.

Threshold: 90 points

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Submit the SBD 6.1 Preference Points Claim Form as part of your tender. Include all required proof/documentation for specific goals (e.g., B-BBEE certificates, ownership structures). Failure to submit proof will result in zero preference points for specific goals. The organ of state may request substantiation of claims before or after adjudication.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Tax Compliance: Submit a valid Tax Compliance Status (TCS) PIN issued by SARS or a printed TCS certificate. Apply for a TCS PIN via SARS e-filing (www.sars.gov.za). If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), provide the CSD number. For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number. B-BBEE: Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points. Foreign Suppliers: Complete the foreign supplier questionnaire if applicable. Disqualification: Bids from persons in the service of the state, or entities with directors/members in the service of the state, will not be considered. Failure to comply with any of these requirements may render the bid invalid.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.