What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
The limpopo tourism agency seeks to appoint a panel of companies to design and construct exhibition stands for tourism events over 36 months. The contract requires reusable, culturally representative stands with turn-key solutions, including logistics, hospitality, and compliance with safety and branding standards.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: LTA001_2627- PANEL OF COMPANIES FOR THE DESIGN AND CONSTRUCTION OF EXHIBITION STANDS FOR A PERIOD OF 36 MONTHS-SCM_SEWELAN.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
DocumentLTA001_2627- PANEL OF COMPANIES FOR THE DESIGN AND CONSTRUCTION OF EXHIBITION STANDS FOR A PERIOD OF 36 MONTHS-SCM_SEWELAN.pdf
Award analysis coverage
0 of 2 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
5 sourced criteria
financial capacity
3 sourced criteria
pricing
2 sourced criteria
compliance returnables
Source analysis requires completion or review
evaluation
Source analysis requires completion or review
experience
Source analysis requires completion or review
personnel
2 sourced criteria
equipment capacity
Source analysis requires completion or review
delivery contract
Source analysis requires completion or review
equity registrations
Source analysis requires completion or review
What the buyer was looking for
1Inferred operational need
Submit bids by 29 May 2026 at 11:00 with completed SBD 1, SBD 3.1, SBD 4, and SBD 6.1 forms (pencil/correction fluid invalidates bids).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for GARONA COMMUNICATIONS AND PROJECTS.
Qualified inference
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Compliance review in progress
Important Dates
Source: LTA001_2627- PANEL OF COMPANIES FOR THE DESIGN AND CONSTRUCTION OF EXHIBITION STANDS FOR A PERIOD OF 36 MONTHS-SCM_SEWELAN.pdf
Compulsory briefing session: 18 May 2026 at 11:00 (Microsoft Teams). Closing date: 29 May 2026 at 11:00.
Contact Information
Source: LTA001_2627- PANEL OF COMPANIES FOR THE DESIGN AND CONSTRUCTION OF EXHIBITION STANDS FOR A PERIOD OF 36 MONTHS-SCM_SEWELAN.pdf
Source: LTA001_2627- PANEL OF COMPANIES FOR THE DESIGN AND CONSTRUCTION OF EXHIBITION STANDS FOR A PERIOD OF 36 MONTHS-SCM_SEWELAN.pdf
Submit bids by 29 May 2026 at 11:00 to the bid box at ERF 92/688 Portion 2, Southern Gateway Ext 4, N1 Main Road, Polokwane. Late bids will not be accepted. Use official forms (SBD 1, SBD 3.1, SBD 4, SBD 6.1) — do not re-type. Bids must be completed in black ink; pencil or correction fluid invalidates the bid. All corrections must be initialled. Submit SBD 1 (signed), SBD 3.1 (completed), SBD 4 (signed), and SBD 6.1 (signed) to avoid disqualification. Attend the compulsory briefing session on 18 May 2026 at 11:00 via Microsoft Teams (link: https://teams.microsoft.com/meet/315680028359704?p=ZgF9f1nEo8YmqntlAT, Meeting ID: 315 680 028 359 704, Passcode: 435mz6aM). Failure to attend will disqualify your bid. Price offers must be firm, inclusive of VAT, and valid for 120 days from the closing date. No payment is required for this bid.
Evaluation Criteria
Source: LTA001_2627- PANEL OF COMPANIES FOR THE DESIGN AND CONSTRUCTION OF EXHIBITION STANDS FOR A PERIOD OF 36 MONTHS-SCM_SEWELAN.pdf
Evaluation follows a three-phase process: Phase 1 (Administrative Compliance): Mandatory documents (SBD 1, SBD 3.1, SBD 4, SBD 6.1) must be submitted. Missing or incomplete forms result in immediate disqualification. Phase 2 (Functionality): Minimum qualifying score is 70%. Criteria: Financial Ability (30 points: R2M+ = 30, R1M-R2M = 20, R500K-R1M = 10, R200K-R500K = 8, R100K-R200K = 5, <R100K = 0). Attach proof of funding (bank letter or stamped statement <3 months old). Company Experience (40 points: 5+ years = 20, 1-4 years = 10, <1 year = 2, no proof = 0). References (20 points: >3 letters = 20, 3 letters = 10, <3 letters = 0). Proven Track Record (30 points: R2M+ = 30, R1M-R2M = 20, R500K-R1M = 10, <R500K = 5, no proof = 0). Phase 3 (Price and Preference Points): 80/20 system. Lowest acceptable bid scores 80 points for price; higher bids score proportionally less. 20 points for specific goals (Black People, Youth, Women, Persons with Disability, Military Veterans — 4 points each, allocated by ownership %). CSD report verifies goals. Medical certificate required for disability points; military veterans must be registered on the National Military Veterans Database. Only bids scoring ≥70% in Phase 2 proceed to Phase 3. Final selection is the highest total points. LTA reserves the right to negotiate rates with recommendable bidders.
Technical Specifications
Source: LTA001_2627- PANEL OF COMPANIES FOR THE DESIGN AND CONSTRUCTION OF EXHIBITION STANDS FOR A PERIOD OF 36 MONTHS-SCM_SEWELAN.pdf
Design and construct exhibition stands for Limpopo Tourism Agency (LTA) over 36 months. Scope: Develop, design, and build LTA exhibition stands per client requirements. Provide a turn-key solution for exhibitions/shows. Adhere to LTA’s brand manual guidelines. Supply floor plans as part of the design and execution plan. Charge per m² for trade/consumer stands, with annual rate increases. Facilitate hospitality services during events. Ensure infrastructure complies with laws/regulations (e.g., engineer safety certificate, public liability). Use locally representative, sustainable materials with a focus on Limpopo’s heritage/culture. Stand requirements: Reusable stands; bidder handles erection, dismantling, storage, and transport (included in bid price). Transport LTA promotional materials/branding to events. Include furniture and décor. Open-plan, free-flowing design. LTA selects stand space based on availability. Additional requirements may arise per m². Appearance: Inviting, attractive, colorful with large visuals reflecting Limpopo’s characteristics. LTA provides high-resolution graphics/logos; bidder may source stock images. Appointment: Top two qualifying companies form a panel, used rotationally. Uniform rate = average of the two qualifying bids. Service Level Agreement (SLA) required. LTA may negotiate rates. Selection criteria: Proven stand design/construction expertise, technical capacity, track record (portfolio of tourism/trade exhibitions), infrastructure/personnel capacity, ability to deliver quickly, experience with small budgets, performance excellence, and monitoring/evaluation skills.
Financial Requirements
Source: LTA001_2627- PANEL OF COMPANIES FOR THE DESIGN AND CONSTRUCTION OF EXHIBITION STANDS FOR A PERIOD OF 36 MONTHS-SCM_SEWELAN.pdf
Pricing: Submit firm prices inclusive of VAT, valid for 120 days from closing date. Non-firm prices (e.g., subject to exchange rates) are invalid. Use SBD 3.1 (Pricing Schedule) for rates per m² (Year 1, Year 2, Year 3). Total bid amount must cover all three years. Unconditional discounts are considered for evaluation; conditional discounts apply only at payment. Payment terms and bonds/guarantees are not specified. Financial capacity proof required for functionality evaluation (e.g., bank letter of intent, overdraft facility, or stamped bank statement <3 months old).
Compliance Requirements
Source: LTA001_2627- PANEL OF COMPANIES FOR THE DESIGN AND CONSTRUCTION OF EXHIBITION STANDS FOR A PERIOD OF 36 MONTHS-SCM_SEWELAN.pdf
Mandatory: Complete and sign all bid forms (SBD 1, SBD 3.1, SBD 4, SBD 6.1). Register on Central Supplier Database (CSD). Provide proof of registration with EXSA (Exhibition Association of Southern Africa). Attend compulsory briefing session. Tax Compliance: Submit SARS Tax Compliance Status (TCS) PIN or CSD number. Foreign bidders must answer tax-related questions; if no RSA presence, no TCS PIN required. For consortia/joint ventures, each party must submit separate TCS/CSD proof. Disqualification risks: Bidder or directors listed on Register of Tender Defaulters or National Treasury’s restricted suppliers list. Past 5 years: unsatisfactory contract performance, SCM abuse, fraud/corruption convictions, or contract non-compliance. Use of pencil, correction fluid, or altered copies invalidates bid. All corrections must be initialled and crossed out with a straight line. Bidder must not be a state employee or have directors/shareholders in state service. Disclose any relationships with LTA staff or interests in other bidding enterprises (SBD 4).
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2Inferred operational need
Provide firm, VAT-inclusive prices valid for 120 days, with annual m² rate increases for 3 years.
Threshold: 120 days
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for GARONA COMMUNICATIONS AND PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
3Inferred operational need
Comply with tax obligations (SARS TCS PIN or CSD number) and register with EXSA.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records GARONA COMMUNICATIONS AND PROJECTS as appointed for this tender. Recorded contract value: 20367.23 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
4Inferred operational need
Use sustainable, locally representative materials and adhere to LTA’s brand guidelines.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records GARONA COMMUNICATIONS AND PROJECTS as appointed for this tender. Recorded contract value: 20367.23 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
5Inferred operational need
Handle stand erection, dismantling, storage, transport, and hospitality services for all events.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for GARONA COMMUNICATIONS AND PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
6Inferred operational need
Prove financial capacity (bank letter/statement <3 months) and 5+ years’ experience in exhibition stand design/construction.
Threshold: 3 months
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for GARONA COMMUNICATIONS AND PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
7Mandatory requirementConflicting classification
Evaluation follows a three-phase process: Phase 1 (Administrative Compliance): Mandatory documents (SBD 1, SBD 3.1, SBD 4, SBD 6.1) must be submitted. Missing or incomplete forms result in immediate disqualification. Phase 2 (Functionality): Minimum qualifying score is 70%. Criteria: Financial Ability (30 points: R2M+ = 30, R1M-R2M = 20, R500K-R1M = 10, R200K-R500K = 8, R100K-R200K = 5, <R100K = 0). Attach proof of funding (bank letter or stamped statement <3 months old). Company Experience (40 points: 5+ years = 20, 1-4 years = 10, <1 year = 2, no proof = 0). References (20 points: >3 letters = 20, 3 letters = 10, <3 letters = 0). Proven Track Record (30 points: R2M+ = 30, R1M-R2M = 20, R500K-R1M = 10, <R500K = 5, no proof = 0). Phase 3 (Price and Preference Points): 80/20 system. Lowest acceptable bid scores 80 points for price; higher bids score proportionally less. 20 points for specific goals (Black People, Youth, Women, Persons with Disability, Military Veterans — 4 points each, allocated by ownership %). CSD report verifies goals. Medical certificate required for disability points; military veterans must be registered on the National Military Veterans Database. Only bids scoring ≥70% in Phase 2 proceed to Phase 3. Final selection is the highest total points. LTA reserves the right to negotiate rates with recommendable bidders.
Threshold: Minimum qualifying score is 70%
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for GARONA COMMUNICATIONS AND PROJECTS.
Qualified inference
Conflicting evidence
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Relevant records disagree; review the cited sources and dates.
8Mandatory requirement
Pricing: Submit firm prices inclusive of VAT, valid for 120 days from closing date. Non-firm prices (e.g., subject to exchange rates) are invalid. Use SBD 3.1 (Pricing Schedule) for rates per m² (Year 1, Year 2, Year 3). Total bid amount must cover all three years. Unconditional discounts are considered for evaluation; conditional discounts apply only at payment. Payment terms and bonds/guarantees are not specified. Financial capacity proof required for functionality evaluation (e.g., bank letter of intent, overdraft facility, or stamped bank statement <3 months old).
Threshold: 120 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for GARONA COMMUNICATIONS AND PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
9Mandatory requirement
Submit bids by 29 May 2026 at 11:00 to the bid box at ERF 92/688 Portion 2, Southern Gateway Ext 4, N1 Main Road, Polokwane. Late bids will not be accepted. Use official forms (SBD 1, SBD 3.1, SBD 4, SBD 6.1) — do not re-type. Bids must be completed in black ink; pencil or correction fluid invalidates the bid. All corrections must be initialled. Submit SBD 1 (signed), SBD 3.1 (completed), SBD 4 (signed), and SBD 6.1 (signed) to avoid disqualification. Attend the compulsory briefing session on 18 May 2026 at 11:00 via Microsoft Teams (link: https://teams.microsoft.com/meet/315680028359704?p=ZgF9f1nEo8YmqntlAT, Meeting ID: 315 680 028 359 704, Passcode: 435mz6aM). Failure to attend will disqualify your bid. Price offers must be firm, inclusive of VAT, and valid for 120 days from the closing date. No payment is required for this bid.
Threshold: 120 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for GARONA COMMUNICATIONS AND PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
10Inferred operational need
Design and construct exhibition stands for Limpopo Tourism Agency (LTA) over 36 months. Scope: Develop, design, and build LTA exhibition stands per client requirements. Provide a turn-key solution for exhibitions/shows. Adhere to LTA’s brand manual guidelines. Supply floor plans as part of the design and execution plan. Charge per m² for trade/consumer stands, with annual rate increases. Facilitate hospitality services during events. Ensure infrastructure complies with laws/regulations (e.g., engineer safety certificate, public liability). Use locally representative, sustainable materials with a focus on Limpopo’s heritage/culture. Stand requirements: Reusable stands; bidder handles erection, dismantling, storage, and transport (included in bid price). Transport LTA promotional materials/branding to events. Include furniture and décor. Open-plan, free-flowing design. LTA selects stand space based on availability. Additional requirements may arise per m². Appearance: Inviting, attractive, colorful with large visuals reflecting Limpopo’s characteristics. LTA provides high-resolution graphics/logos; bidder may source stock images. Appointment: Top two qualifying companies form a panel, used rotationally. Uniform rate = average of the two qualifying bids. Service Level Agreement (SLA) required. LTA may negotiate rates. Selection criteria: Proven stand design/construction expertise, technical capacity, track record (portfolio of tourism/trade exhibitions), infrastructure/personnel capacity, ability to deliver quickly, experience with small budgets, performance excellence, and monitoring/evaluation skills.
Threshold: 36 months
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for GARONA COMMUNICATIONS AND PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
11Mandatory requirement
Attend compulsory virtual briefing on 18 May 2026 at 11:00 (Microsoft Teams).
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records GARONA COMMUNICATIONS AND PROJECTS as appointed for this tender. Recorded contract value: 20367.23 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
12Mandatory requirement
Mandatory: Complete and sign all bid forms (SBD 1, SBD 3.1, SBD 4, SBD 6.1). Register on Central Supplier Database (CSD). Provide proof of registration with EXSA (Exhibition Association of Southern Africa). Attend compulsory briefing session. Tax Compliance: Submit SARS Tax Compliance Status (TCS) PIN or CSD number. Foreign bidders must answer tax-related questions; if no RSA presence, no TCS PIN required. For consortia/joint ventures, each party must submit separate TCS/CSD proof. Disqualification risks: Bidder or directors listed on Register of Tender Defaulters or National Treasury’s restricted suppliers list. Past 5 years: unsatisfactory contract performance, SCM abuse, fraud/corruption convictions, or contract non-compliance. Use of pencil, correction fluid, or altered copies invalidates bid. All corrections must be initialled and crossed out with a straight line. Bidder must not be a state employee or have directors/shareholders in state service. Disclose any relationships with LTA staff or interests in other bidding enterprises (SBD 4).
Threshold: 5 years
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Tenders-SA records other appointments with overlapping scope terms for GARONA COMMUNICATIONS AND PROJECTS.
Qualified inference
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
APPOINTMENT OF A SERVICE PROVIDER TO ASSIST THE DEPARTMENT OF LAND REFORM AND RURAL DEVELOPMENT WITH CONVEYANCING SERVICES FOR PORTION OF PORTION 4 (R/E) OF THE FARM WEENEN NUMBER 40 REGISTRATION DIVISION KS, MEASURING 18 , 2970 HECTARES SITUATED IN MOGALAKWENA LOCAL MUNICIPALITY WITHIN WATERBERG DISTRICT MUNICIPALITYPSSCLP-5/2/1/1 2025-2026 83