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Awarded Tender: Events management panel tender northern cape sport arts culture
Contract Awarded This tender has been awarded to EXILITE HOLDINGS for N/A.
All Tenders Awarded Award Details NCDSAC-001-2026/27 Arts, Entertainment and Recreation
Appointment of a panel of events management companies to organise and manage the commemoration of national days and hosting of departmental events for a period of three (3) years. Issuing Organization
Northern Cape - Sport Arts and Culture
Award Date
3 November 2026
Award Date
3 November 2026
Awarded To
EXILITE HOLDINGS
Awarding Entity
Northern Cape - Sport Arts and Culture
Award Value
N/A
Awarded: 3 November 2026
View Award Details · Ref: NCDSAC-001-2026/27 Northern Cape - Sport Arts and Culture GOVERNMENT
22 Abattoir Rd, Ashburnham, Kimberley, 8301, South Africa No recent award history found for this organization.
Awards Won: EXILITE HOLDINGS
View Supplier Intelligence Get a full report on EXILITE HOLDINGS including tender win history, total contract values, and bidding patterns.
Appointment of a panel of events management companies to organise and manage the commemoration of national days and hosting of departmental events for a period of three (3) years.
Validity Period 120 Days
Briefing Session Yes (Compulsory) DSAC - Venue: Library Depot – Training Room.
Tender source analysis
What the tender required and what the award supports Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
The northern cape department of sport, arts and culture seeks to appoint a panel of events management companies to organise and manage national day commemorations and departmental events over a three-year period. Suppliers must provide comprehensive services including infrastructure, transport, catering, security, audio-visual equipment, and emergency services.
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: NCDSAC-001-2026-27 PANEL OF EVENTS MANAGEMENT COMPANIES HN FINAL.pdf . You don’t need to refresh — this page will pick up the updated review automatically.
Document Events Management Database HN Final V1 Advert - Bid Specifications.xlsx Review complete 0 of 2 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
16 sourced criteria
financial capacity
10 sourced criteria
pricing
7 sourced criteria
compliance returnables
11 sourced criteria
evaluation
4 sourced criteria
experience
1 sourced criteria
personnel
2 sourced criteria
equipment capacity
3 sourced criteria
delivery contract
Source analysis requires completion or review
equity registrations
Source analysis requires completion or review
1 Inferred operational need
Fixed management fees apply (5%–25% of total project cost, scaled by event size). Diesel for generators is reimbursed ad-hoc with receipts and usage verification. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
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Explore this section SA Tenders Awards Panel of Events Management Companies for National Days and Departmental Events (3-Year Contract) Tender context Return to this tender’s issuing organisation, province, or category.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Description
Source: Events Management Database HN Final V1 Advert - Bid Specifications.xlsx
The tender is for the appointment of a panel of events management companies.
Responsibilities include organizing and managing the commemoration of national days and hosting departmental events.
Contract duration: 3 years.
Submission Guidelines
Source: Events Management Database HN Final V1 Advert - Bid Specifications.xlsx (unknown)
Submit a paper copy of the Pricing Schedule (Annexure A3) as part of the bid proposal. Complete it electronically first, then print and sign all copies.
Use the provided Excel Workbook template (NCDSAC-001-2026/27). Do not alter the spreadsheet structure, formatting, or any cells other than the green-highlighted input cells (C5–C376).
The template auto-calculates Year 2 and Year 3 pricing based on Year 1 inputs.
Pricing must be in South African Rands (ZAR), excluding VAT. VAT is automatically calculated at 15% at the end of the template.
Submit the completed Events Management Fee Model template as part of the bid.
The bid offer must remain open for acceptance for 120 days from the submission date.
The bidder bears all costs related to bid preparation and submission.
Do not disclose bid details to unauthorized parties during the validity period.
Evaluation Criteria
Source: Events Management Database HN Final V1 Advert - Bid Specifications.xlsx (unknown)
Bidders must fully comply with all instructions in the RFP document, including pricing submission guidelines.
Bidders must be legally registered entities with the capacity to enter into a contract.
Financial stability to handle the scope of services over the 3-year period is required.
Technical capacity to provide all listed services (or subcontract as permitted) with necessary certifications (e.g., PSIRA for security, Electrical COC for equipment).
Public Liability Insurance is mandatory.
Prior experience in events management, particularly for large-scale or government events, is likely advantageous.
Operational capacity in the Northern Cape Province is preferred.
Technical Specifications
Source: Events Management Database HN Final V1 Advert - Bid Specifications.xlsx (unknown)
Scope: Appointment of a panel of events management companies to organize and manage national day commemorations and departmental events for 3 years.
Deliverables include:
Site infrastructure: Tents (aluminium/peg-and-pole), marquees, staging, chairs, tables, décor, interlocking plastic flooring.
Transport: Trucks for equipment, buses (44–80 seater, luxury/semi-luxury), taxis (15–23 seater), and specialized transport for disabled persons.
Audio-visual: PA systems (scaled for 0–10,000 people), LED screens (various sizes), drums/backline equipment, live streaming services.
Catering: Menus for 2000+ people (Halaal/vegetarian options), platters, beverages, ice, toiletries, and en-route meals.
Emergency services: Ambulances, aeromedical services (Civil Aviation Authority compliant), first aid, fire extinguishers.
Security: PSIRA-graded guards, crowd control barriers, safety officers, VIP area panels.
Accreditation: Wristbands, lanyards, VIP passes.
Branding/marketing: Banners, pull-ups, design services, radio/newspaper advertisements.
Sanitation: Mobile toilets (including disabled units), sewerage removal, hygiene products.
Personnel: Volunteers, marshals, waiters, interpreters (sign language), technical/management staff (accommodation/meals for max 12 personnel, 5 days max).
Fixed management fees apply: 5% (1–500 people) to 25% (4001+ people) of total project cost.
Diesel for generators reimbursed ad-hoc based on actual usage (receipts and usage verification required).
No transfer payments or third-party distributions allowed. All goods/services must align with the tender scope.
Financial Requirements
Source: Events Management Database HN Final V1 Advert - Bid Specifications.xlsx (unknown)
Pricing must be submitted in ZAR, excluding VAT (15% VAT auto-calculated in the template).
Use the provided Excel Pricing Schedule template (NCDSAC-001-2026/27). Do not modify structure, formatting, or non-input cells.
Input pricing only in green-highlighted cells (C5–C376). Orange cells are for the tendering institution.
The template auto-calculates Year 2 and Year 3 pricing based on Year 1 inputs.
Total bid price must cover all services/goods for the 3-year period.
Management fees are fixed percentages of the total project cost, scaled by event size (5% to 25%).
Diesel costs for generators are reimbursed separately upon submission of receipts and usage verification by an authorized DSAC official.
Compliance Requirements
Source: Events Management Database HN Final V1 Advert - Bid Specifications.xlsx (unknown)
Structural Engineer Certificate required for all tents and marquees.
Public Liability Insurance is mandatory.
Electrical Certificate of Compliance (COC) required for all electrical equipment.
PSIRA-graded security personnel must be used for all security services.
Aeromedical services must comply with Civil Aviation Authority requirements.
Catering must include Halaal and vegetarian options where specified.
Mobile toilets must include provisions for disabled persons and meet hygiene standards (toilet paper, hand wash, air freshener).
No funds may be distributed to third parties outside the tender scope. Transfer payments are strictly prohibited.
Supported inference
The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
2 Mandatory requirement
Bid offer must remain valid for 120 days, with all bid preparation costs borne by the bidder. Threshold: 120 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Inference only The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
3 Inferred operational need
The tender is for the appointment of a panel of events management companies. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
4 Inferred operational need
Responsibilities include organizing and managing the commemoration of national days and hosting departmental events. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
5 Inferred operational need
Contract duration: 3 years. Threshold: 3 years
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Inference only The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
6 Inferred operational need
Scope: Appointment of a panel of events management companies to organize and manage national day commemorations and departmental events for 3 years. Threshold: 3 years
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
7 Inferred operational need
Deliverables include: Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Inference only The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
8 Inferred operational need
Site infrastructure: Tents (aluminium/peg-and-pole), marquees, staging, chairs, tables, décor, interlocking plastic flooring. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Inference only The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
9 Inferred operational need
Catering: Menus for 2000+ people (Halaal/vegetarian options), platters, beverages, ice, toiletries, and en-route meals. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Inference only The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
10 Inferred operational need
Emergency services: Ambulances, aeromedical services (Civil Aviation Authority compliant), first aid, fire extinguishers. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
11 Inferred operational need
Security: PSIRA-graded guards, crowd control barriers, safety officers, VIP area panels. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
12 Inferred operational need
Accreditation: Wristbands, lanyards, VIP passes. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Inference only The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
13 Inferred operational need
Branding/marketing: Banners, pull-ups, design services, radio/newspaper advertisements. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
14 Inferred operational need
Sanitation: Mobile toilets (including disabled units), sewerage removal, hygiene products. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Inference only The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
15 Inferred operational need
Fixed management fees apply: 5% (1–500 people) to 25% (4001+ people) of total project cost. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
16 Inferred operational need
Diesel for generators reimbursed ad-hoc based on actual usage (receipts and usage verification required). Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Inference only The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
17 Mandatory requirement
Mandatory Public Liability Insurance and compliance with Civil Aviation Authority requirements for aeromedical services. Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
18 Inferred operational need
The template auto-calculates Year 2 and Year 3 pricing based on Year 1 inputs. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Inference only The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
19 Scored criterion
Financial stability to handle the scope of services over the 3-year period is required. Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
20 Mandatory requirement Conflicting classification
Public Liability Insurance is mandatory. Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Conflicting evidence The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
Relevant records disagree; review the cited sources and dates.
21 Mandatory requirement
Pricing must be submitted in ZAR, excluding VAT (15% VAT auto-calculated in the template). Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Inference only The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
22 Inferred operational need
Use the provided Excel Pricing Schedule template (NCDSAC-001-2026/27). Do not modify structure, formatting, or non-input cells. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Inference only The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
23 Inferred operational need
Input pricing only in green-highlighted cells (C5–C376). Orange cells are for the tendering institution. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Inference only The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
24 Mandatory requirement
Total bid price must cover all services/goods for the 3-year period. Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
25 Inferred operational need
Management fees are fixed percentages of the total project cost, scaled by event size (5% to 25%). Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
26 Inferred operational need
Diesel costs for generators are reimbursed separately upon submission of receipts and usage verification by an authorized DSAC official. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Inference only The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
27 Mandatory requirement
Submit a completed, signed paper copy of the Pricing Schedule (Annexure A3) using the provided Excel template (NCDSAC-001-2026/27) without altering its structure or non-input cells. Pricing must be in ZAR (VAT excluded, auto-calculated at 15%). Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Inference only The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
28 Mandatory requirement
No third-party transfer payments allowed; all goods/services must align strictly with the tender scope. Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
29 Inferred operational need
Submit a paper copy of the Pricing Schedule (Annexure A3) as part of the bid proposal. Complete it electronically first, then print and sign all copies. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Inference only The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
30 Mandatory requirement
Pricing must be in South African Rands (ZAR), excluding VAT. VAT is automatically calculated at 15% at the end of the template. Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Inference only The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
31 Scored criterion
Bidders must fully comply with all instructions in the RFP document, including pricing submission guidelines. Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Inference only The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
32 Mandatory requirement
No transfer payments or third-party distributions allowed. All goods/services must align with the tender scope. Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
33 Inferred operational need
No funds may be distributed to third parties outside the tender scope. Transfer payments are strictly prohibited. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Inference only The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
34 Inferred operational need
Provide all listed services (e.g., tents, staging, transport, catering, security, audio-visual, emergency services) with required certifications (e.g., PSIRA for security, Electrical COC, Structural Engineer Certificate for tents). Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
35 Mandatory requirement
Compulsory briefing session will be held on Monday, 22 June 2026 Time: 09:00 AM to 11:00 AM. Bidders arriving after 09h15 AM will not be allowed to form part of the compulsory briefing session, bidders are encouraged to arrive early. Department of Sport, Arts and Culture Mervin J Erlank Sport Precinct Building (MJESP), Address: 19 – 24 Recreation Road, Florianville, Kimberley, 8301. Venue: Library Depot – Training Room. Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Source: Eligibility criteria · eligibility
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
36 Inferred operational need
Use the provided Excel Workbook template (NCDSAC-001-2026/27). Do not alter the spreadsheet structure, formatting, or any cells other than the green-highlighted input cells (C5–C376). Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Inference only The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
37 Inferred operational need
Submit the completed Events Management Fee Model template as part of the bid. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
38 Mandatory requirement
The bid offer must remain open for acceptance for 120 days from the submission date. Threshold: 120 days
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Inference only The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
39 Inferred operational need
The bidder bears all costs related to bid preparation and submission. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
40 Inferred operational need
Do not disclose bid details to unauthorized parties during the validity period. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
41 Inferred operational need
Structural Engineer Certificate required for all tents and marquees. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Inference only The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
42 Mandatory requirement
Aeromedical services must comply with Civil Aviation Authority requirements. Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
43 Mandatory requirement
Catering must include Halaal and vegetarian options where specified. Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Inference only The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
44 Mandatory requirement
Mobile toilets must include provisions for disabled persons and meet hygiene standards (toilet paper, hand wash, air freshener). Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
45 Scored criterion
Bidders must be legally registered entities with the capacity to enter into a contract. Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Inference only The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
46 Scored criterion
Technical capacity to provide all listed services (or subcontract as permitted) with necessary certifications (e.g., PSIRA for security, Electrical COC for equipment). Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
47 Scored criterion
Prior experience in events management, particularly for large-scale or government events, is likely advantageous. Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
48 Scored criterion
Operational capacity in the Northern Cape Province is preferred. Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
49 Inferred operational need
Operational capacity in the Northern Cape Province and prior experience in large-scale or government events are advantageous. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Source: AI key requirements · requirements
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
50 Inferred operational need
Personnel: Volunteers, marshals, waiters, interpreters (sign language), technical/management staff (accommodation/meals for max 12 personnel, 5 days max). Threshold: 5 days
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
51 Mandatory requirement
PSIRA-graded security personnel must be used for all security services. Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
52 Inferred operational need
Transport: Trucks for equipment, buses (44–80 seater, luxury/semi-luxury), taxis (15–23 seater), and specialized transport for disabled persons. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
53 Inferred operational need
Audio-visual: PA systems (scaled for 0–10,000 people), LED screens (various sizes), drums/backline equipment, live streaming services. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
Tenders-SA records other appointments with overlapping scope terms for EXILITE HOLDINGS.
Qualified inference
Supported inference The recorded history supports exposure to related scope, but does not establish the bid evidence submitted or current delivery capacity.
Related historical records suggest exposure; they do not prove bid contents, current capacity, or delivery.
54 Inferred operational need
Electrical Certificate of Compliance (COC) required for all electrical equipment. Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Known supplier evidence
The linked award records EXILITE HOLDINGS as appointed for this tender.
Qualified inference
Inference only The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
MAINTENANCE AND SERVICING OF THE STANDBY GENERATOR FOR A PERIOD OF THREE YEARS (36 MONTHS) BID 07/25
South African National Roads Agency Soc Limited (SANRAL)
107
Supplier readiness
Arts, entertainment and recreation
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