What the tender required and what the award supports
Source material and existing AI analysis appear first. Supplier conclusions remain qualified by the evidence Tenders-SA holds.
Summary
This tender is for the appointment of a service provider to perform grounds maintenance services at the limpopo tourism agency head office in polokwane for a period of 36 months. IT is aimed at contractors experienced in landscaping, grass cutting, tree work, and general grounds upkeep. The contract will be awarded based on the 80/20 preference point system.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQLTAQ005-26_27 PROVISION OF GROUNDWORKS MAINTENANCE SERVICES AT LTA.pdfReview complete
Description
Award analysis coverage
0 of 1 source documents fully reviewed. Unstated details are identified only after complete source review.
technical scope
23 sourced criteria
financial capacity
5 sourced criteria
pricing
9 sourced criteria
compliance returnables
16 sourced criteria
evaluation
12 sourced criteria
experience
2 sourced criteria
personnel
Source analysis requires completion or review
equipment capacity
Source analysis requires completion or review
delivery contract
5 sourced criteria
equity registrations
5 sourced criteria
What the buyer was looking for
1Inferred operational need
Scope includes grass cutting (27,000 m²), tree and flower work, weed control, landscaping, and parking bay repainting, provided on request over 36 months.
Threshold: 36 months
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MOKONE ENGINEEERING as appointed for this tender. Recorded contract value: 63424.2 ZAR.
An award confirms appointment. It does not prove why a supplier was selected, that every qualification remains current, or that delivery was completed successfully.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: LTAQ005-26_27 PROVISION OF GROUNDWORKS MAINTENANCE SERVICES AT LTA.pdf
Appointment of a service provider for grounds maintenance services at LTA Head Office for 36 months.
Services are required on an as-needed basis.
LTA may appoint more than one provider.
Important Dates
Source: LTAQ005-26_27 PROVISION OF GROUNDWORKS MAINTENANCE SERVICES AT LTA.pdf (RFQ)
Closing date and time for submissions: 08 July 2026 at 12:00 (noon).
Price offer validity: 80 days from the bid closing date.
Contact Information
Source: LTAQ005-26_27 PROVISION OF GROUNDWORKS MAINTENANCE SERVICES AT LTA.pdf (RFQ)
Specification enquiries: Mr. Chris Ramoshaba. Email: [email protected]
Bidding process enquiries: Ms. Sewela Nyaka. Email: [email protected]
General telephone: (015) 293 3600.
Physical address for submission: Limpopo Tourism Agency, ERF 92/688, Portion 2, N1 Main Road, Southern Gateway Ext 4, Polokwane.
Postal address: P.O. Box 2814, Polokwane, 0700.
Submission Guidelines
Source: LTAQ005-26_27 PROVISION OF GROUNDWORKS MAINTENANCE SERVICES AT LTA.pdf (RFQ)
Submit your quotation on your company letterhead.
Physical submission only: place in the LTA quotation box at ERF 92/688, Portion 2, N1 Main Road, Southern Gateway Ext 4, Polokwane.
Deadline: 08 July 2026 at 12:00 (noon). Emailed submissions will not be accepted.
Your price offer must be valid for 80 days from the closing date.
You must complete and submit the following SBD forms with your bid: SBD 3.1 (Pricing Schedule), SBD 4 (Bidder’s Disclosure), and SBD 6.1 (Preference Claim Form). Missing or incomplete forms will lead to disqualification.
Do not use correction fluid; any alterations must be initialled. Complete the bid document in black ink only.
No payment is required to submit this bid. Beware of scams.
Returnable Documents
Source: LTAQ005-26_27 PROVISION OF GROUNDWORKS MAINTENANCE SERVICES AT LTA.pdf (RFQ)
Submit your quotation on your company letterhead.
Physical submission only: place in the LTA quotation box at ERF 92/688, Portion 2, N1 Main Road, Southern Gateway Ext 4, Polokwane by 08 July 2026 at 12:00.
Emailed submissions will not be accepted.
Evaluation Criteria
Source: LTAQ005-26_27 PROVISION OF GROUNDWORKS MAINTENANCE SERVICES AT LTA.pdf (RFQ)
Evaluation is a three-phase process:
Phase 1: Administrative Compliance. Check submission of all mandatory documents (SBD 3.1, SBD 4, SBD 6.1). Non-compliance leads to disqualification.
Phase 2: Functionality Assessment. Minimum qualifying score is 60%. Criteria and points:
Previous Experience (30 points): 5+ years in grounds maintenance = 30 points; 4 years = 20; 3 years = 15; 2 years = 10; 1 year = 10. Submit company profile and proof of past appointments.
Letters of Reference (20 points): 5+ letters = 20 points; 3 letters = 15; less than 3 = 10; none = 0.
Locality (20 points): Company located in Limpopo Province = 20 points; outside Limpopo = 0. Submit proof of residence.
Ownership by Persons with Disabilities (15 points): Partly or fully owned = 15 points; not owned = 0. Submit medical certificate.
Ownership by Military Veterans (15 points): Partly or fully owned = 15 points; not owned = 0. Submit proof of registration on the National Military Veterans Database.
Phase 3: Price and Preference Points (80/20 system). Only bidders scoring 60%+ in functionality proceed. Price scored out of 80 points. Specific goals (20 points) for Black People, Youth, Women, Persons with Disability, Military Veterans. Points allocated proportionally based on ownership percentage.
Technical Specifications
Source: LTAQ005-26_27 PROVISION OF GROUNDWORKS MAINTENANCE SERVICES AT LTA.pdf (RFQ)
Scope: Provide grounds maintenance services on request for 36 months at the LTA Head Office in Polokwane.
Services include:
Grass cutting (27,000 m²).
Tree trimming, planting, and removal.
Flower trimming, planting, and removal.
Pavement treatment with herbicide (7,000 m²).
Litter and leaf clearance.
Weed control (manual and chemical).
Landscaping, trench digging, stone work, and weed shield installation (6,200 m²).
Re-demarcation (repainting) of parking bays.
LTA reserves the right to appoint more than one service provider.
Experience & Qualifications
Source: LTAQ005-26_27 PROVISION OF GROUNDWORKS MAINTENANCE SERVICES AT LTA.pdf
Bidders are scored on years of experience in grounds maintenance work.
Provide a company profile and proof of past appointments (purchase orders or letters).
Submit reference letters for previous completed work.
Pricing Schedule
Source: LTAQ005-26_27 PROVISION OF GROUNDWORKS MAINTENANCE SERVICES AT LTA.pdf
Complete SBD 3.1 Pricing Schedule with firm prices inclusive of VAT.
Itemise rates per service unit (e.g., per m², per tree, per hour).
List quantities where applicable (e.g., 27,000 m² for grass cutting).
Include total price including VAT.
Financial Requirements
Source: LTAQ005-26_27 PROVISION OF GROUNDWORKS MAINTENANCE SERVICES AT LTA.pdf (RFQ)
Prices must be firm, inclusive of VAT, and valid for 80 days from closing.
Only firm prices are accepted; no conditional or exchange-rate variable prices.
Submit the completed SBD 3.1 Pricing Schedule with your bid.
The schedule must itemise rates for each service (e.g., grass cutting per m², tree trimming per tree).
Payment terms: Payment is made after services have been successfully rendered.
Compliance Requirements
Source: LTAQ005-26_27 PROVISION OF GROUNDWORKS MAINTENANCE SERVICES AT LTA.pdf (RFQ)
Mandatory for bid submission:
Valid Central Supplier Database (CSD) registration.
A Letter of Good Standing from the Department of Employment and Labour for COIDA.
The linked award records MOKONE ENGINEEERING as appointed for this tender. Recorded contract value: 63424.2 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
36Mandatory requirement
You must complete and submit the following SBD forms with your bid: SBD 3.1 (Pricing Schedule), SBD 4 (Bidder’s Disclosure), and SBD 6.1 (Preference Claim Form). Missing or incomplete forms will lead to disqualification.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
The linked award records MOKONE ENGINEEERING as appointed for this tender. Recorded contract value: 63424.2 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
38Inferred operational need
Physical submission on company letterhead to the LTA quotation box in Polokwane by 12:00 on 08 July 2026; emailed bids are not accepted.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MOKONE ENGINEEERING as appointed for this tender. Recorded contract value: 63424.2 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
39Mandatory requirement
Mandatory documents: CSD registration, COIDA Letter of Good Standing, and completed SBD forms 3.1, 4, and 6.1.
Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.
No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MOKONE ENGINEEERING as appointed for this tender. Recorded contract value: 63424.2 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
40Inferred operational need
Submit your quotation on your company letterhead.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
The linked award records MOKONE ENGINEEERING as appointed for this tender. Recorded contract value: 63424.2 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
41Inferred operational need
Physical submission only: place in the LTA quotation box at ERF 92/688, Portion 2, N1 Main Road, Southern Gateway Ext 4, Polokwane by 08 July 2026 at 12:00.
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document.
The linked award records MOKONE ENGINEEERING as appointed for this tender. Recorded contract value: 63424.2 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
54Inferred operational need
Functionality evaluation requires a minimum score of 60%, assessed on experience, references, locality (Limpopo-based preferred), and ownership by persons with disabilities or military veterans.
Threshold: minimum score of 60%
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MOKONE ENGINEEERING as appointed for this tender. Recorded contract value: 63424.2 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
55Inferred operational need
The 80/20 preference point system applies, with points for price and specific goals (Black People, Youth, Women, Persons with Disability, Military Veterans).
Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.
Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.
Source: AI key requirements · requirements
Known supplier evidence
The linked award records MOKONE ENGINEEERING as appointed for this tender. Recorded contract value: 63424.2 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
56Scored criterion
Bidders are scored on years of experience in grounds maintenance work.
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
The linked award records MOKONE ENGINEEERING as appointed for this tender. Recorded contract value: 63424.2 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
60Scored criterion
Previous Experience (30 points): 5+ years in grounds maintenance = 30 points; 4 years = 20; 3 years = 15; 2 years = 10; 1 year = 10. Submit company profile and proof of past appointments.
Threshold: 30 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records MOKONE ENGINEEERING as appointed for this tender. Recorded contract value: 63424.2 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
64Scored criterion
Ownership by Military Veterans (15 points): Partly or fully owned = 15 points; not owned = 0. Submit proof of registration on the National Military Veterans Database.
Threshold: 15 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records MOKONE ENGINEEERING as appointed for this tender. Recorded contract value: 63424.2 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
65Scored criterion
Phase 3: Price and Preference Points (80/20 system). Only bidders scoring 60%+ in functionality proceed. Price scored out of 80 points. Specific goals (20 points) for Black People, Youth, Women, Persons with Disability, Military Veterans. Points allocated proportionally based on ownership percentage.
Threshold: 80 points
Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.
No source document identifier is stored for this item.
The linked award records MOKONE ENGINEEERING as appointed for this tender. Recorded contract value: 63424.2 ZAR.
Qualified inference
Inference only
The successful bid likely addressed this expectation, but the submitted evidence and evaluation reason are unavailable.
The linked award confirms appointment only, not the submitted qualification or reason for selection.
APPOINTMENT OF A SERVICE PROVIDER TO ASSIST THE DEPARTMENT OF LAND REFORM AND RURAL DEVELOPMENT WITH CONVEYANCING SERVICES FOR PORTION OF PORTION 4 (R/E) OF THE FARM WEENEN NUMBER 40 REGISTRATION DIVISION KS, MEASURING 18 , 2970 HECTARES SITUATED IN MOGALAKWENA LOCAL MUNICIPALITY WITHIN WATERBERG DISTRICT MUNICIPALITYPSSCLP-5/2/1/1 2025-2026 83