SOB Office Building - King Phalo Airport - East London -
Organization Type
GOVERNMENT
Published
10 Jul 2026
OCDS Reference
ocds-9t57fa-161927
Summary
Airports company south africa (acsa) invites qualified bidders to submit quotations for the eradication of septic tanks and installation of a new wastewater system at king phalo airport in east london. The project includes site assessment, design, decommissioning of existing tanks, construction of new infrastructure, and compliance with health, safety, and environmental regulations. Bidders must attend a compulsory briefing and site inspection and meet strict technical and compliance requirements.
Key Requirements
Compulsory briefing and site inspection on 17 July 2026 at 10:00 at ELS Admin Boardroom, King Phalo Airport.
Submit bid via email to [email protected] by 12:00 on 24 July 2026, broken into at least four attachments of 4MB each.
Provide at least three reference letters for similar projects with a minimum value of R500,000 professional fees.
Project Manager must have a Bachelor's degree in Civil/Environmental Engineering, ECSA Pr.Eng registration, and experience in similar projects.
Supervisor must have BTech or equivalent with 5+ years' experience or National Diploma with 7+ years' experience.
Submit all mandatory returnable documents including SBD forms, B-BBEE certificate, Tax PIN/CSD number, and signed Form of Offer C1.1.
Achieve a minimum technical functionality score of 50/100 to qualify for evaluation.
SOB Office Building - King Phalo Airport - East London -
Construction & Civil Engineering Industry Profile
Critical Requirements
CIDB Contractor Grading
Regulatory Bodies
ECSASACPCMPCIDBSAIA
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CIDB Registration
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Typical Documents
10 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
CIDB Registration Certificate
NHBRC Registration (if applicable)
Health & Safety Plan
Insurance Certificates
Previous Project Completion Certificates
Recommended Certifications
Having these can improve your winning chances: NHBRC Registration, ISO 9001:2015 (Quality Management), ISO 14001:2015 (Environmental Management), ISO 45001:2018 (Occupational Health & Safety), SACPCMP Registration, ECSA Registration
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentSeptic Tank Eradication PSC Contract Vetted.pdfReview complete
Description
Source: Septic Tank Eradication PSC Contract Vetted.pdf
Important Dates
10 Jul
2026
PUBLICATION
Tender Published
Tender was published
24 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Airports Company South Africa (ACSA) invites bids for septic tank eradication at King Phalo Airport (East London). The project involves decommissioning two existing septic tanks at the electrical complex and main gate building, and designing/installing a new wastewater management system. RFQ 12174 closes 24 July 2026 at 12:00 PM. A compulsory briefing and site inspection is scheduled for 17 July 2026 at 10:00 AM. Evaluation uses 80/20 preference point system (price 80, specific goals 20) with technical functionality minimum threshold of 50/100.
Airports Company South Africa (ACSA) seeks professional services for septic tank eradication at King Phalo Airport over a 2-year period under NEC3 Professional Services Contract (Option A: Lump Sum with Activity Schedule). The project involves assessment, design, decommissioning of two existing septic tanks, and installation of new wastewater infrastructure with an estimated construction value of R3.8M (excl. VAT).
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Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Bid-ready summary
The project involves professional services for the eradication of two existing septic tanks at King Phalo Airport and their replacement with a compliant wastewater management solution over a two-year period.
Contact Information
Source: Septic Tank Eradication PSC Contract Vetted.pdf (unknown)
Employer's Agent: Sekgala Thubakgale. Address: Administration Office, 66 Settlers Way, 1st Floor, East London, Eastern Cape, 5201. Private Bag X109, East London, 5200. General ACSA Contact: Tel: 043 706 0306, Fax: 043 706 0313.
Evaluation Criteria
Source: Septic Tank Eradication PSC Contract Vetted.pdf (unknown)
Evaluation involves a Tender Scorecard Matrix. Fees are allocated across six project stages: Inception (5%), Concept (25%), Detailed Design (25%), Document and Procurement (15%), Contract Administration (25%), and Close-out (5%). Quality control and testing are part of the assessment.
Technical Specifications
Source: Septic Tank Eradication PSC Contract Vetted.pdf (unknown)
Scope: Full engineering consultancy for septic tank eradication at King Phalo Airport over two years. Key deliverables: - Site assessment and survey of two existing septic tanks, including geotechnical, environmental, and structural assessments. - Detailed engineering design for eradication and replacement, including technical specifications, drawings, and bills of quantities. - Decommissioning: safe emptying, cleaning, removal, and environmentally compliant disposal of sludge and waste. - Construction/installation of new wastewater infrastructure. - Documentation, as-built drawings, and final project reporting. - Quality control, testing, commissioning, and handover. - Compliance with SANS10400, SANS2001, ACSA standards, and all applicable laws and regulations. - Project management under an ISO 9001 quality system. - Regular meetings and reporting required.
Methodology
Source: Septic Tank Eradication PSC Contract Vetted.pdf
Methodology:
The project follows defined stages: Scoping/Brief, Preliminary Design, Detail Design & Bid, Working Drawing, and Construction.
Management under an ISO 9001 quality system is required.
A detailed programme must be submitted within 14 days of appointment and updated regularly.
Monthly progress and cost reports are required from detailed design stage onwards.
Regular consultation and feedback with the ACSA representative are essential.
The Consultant must comply with all applicable laws, codes, and standards (national and international).
Experience & Qualifications
Source: Septic Tank Eradication PSC Contract Vetted.pdf
Experience and Qualifications:
The Consultant must nominate key persons (senior partner/director and senior personnel) with overall responsibility for the project.
An organogram showing key persons and lines of authority/communication must be submitted.
Specific qualifications and experience for key personnel are to be detailed in the proposal.
The Consultant must have experience in similar professional services for civil engineering projects.
Familiarity with airport operational constraints and permit vetting procedures for airside/landside access is necessary.
Quality Management
Source: Septic Tank Eradication PSC Contract Vetted.pdf
Quality Management:
All projects must be managed under a strict ISO 9001 quality system.
Consultants must be accredited with ISO 9001 compliance.
A quality policy statement and quality plan must be provided within two weeks of contract date.
Constant site monitoring and review of work procedures and materials for compliance is required.
Defects date is 52 weeks after completion of services.
Inspections, tests, and addressing non-conformance are mandatory before final handover.
Pricing Schedule
Source: Septic Tank Eradication PSC Contract Vetted.pdf
Pricing Schedule:
The pricing structure is based on a Priced Contract with Activity Schedule.
Estimated construction value: R 3,800,000.00 (excl. VAT).
Professional fees are broken down by percentage across six project stages.
A detailed Price Schedule with offered fees for each stage must be completed.
Disbursements are limited to approved project-related costs; no mark-up is allowed.
Staff rates are as stated in the Pricing Data.
Financial Requirements
Source: Septic Tank Eradication PSC Contract Vetted.pdf (unknown)
Pricing is based on a Priced Contract with Activity Schedule. - Estimated construction value: R 3,800,000.00 (excl. VAT). - Professional fees are broken down by project stage percentages. - Payment terms: Employer makes payment within four weeks of receiving a valid tax invoice. - Disbursements: Only project-related costs as listed and approved by ACSA are reimbursable. No mark-up allowed. - Expenses for travel, accommodation, telephone, cellular, computer, telefax, and email are deemed inclusive in professional fees.
Compliance Requirements
Source: Septic Tank Eradication PSC Contract Vetted.pdf (unknown)
Insurance Requirements: - Professional Indemnity Insurance: R 5 million cover, to be maintained for 24 months. - Public Liability Insurance: R 10 million cover, to be maintained for 24 months. - Compensation for Occupational Injuries and Diseases Act (COID) compliance required. B-BBEE: The Consultant must annually present a compliant BEE Certificate. Failure is a material breach. Health and Safety: Full compliance with the Occupational Health and Safety Act and Construction Regulations is mandatory. A signed Occupational Health and Safety Agreement is required before work commences. Ethics and Confidentiality: Compliance with anti-bribery, corruption laws, and confidentiality clauses is required.
Health & Safety
Source: Septic Tank Eradication PSC Contract Vetted.pdf
Health and Safety:
Full compliance with the Occupational Health and Safety Act (OHS Act) and Construction Regulations is mandatory.
Work on an operational airport (Airside and Landside) requires adherence to ACSA's special operational requirements.
A signed Occupational Health and Safety Agreement (Section 37(2)) is required before any work commences.
The Consultant must perform a baseline risk assessment by a competent person before starting work.
Safe work procedures, training, personal protective equipment, and incident reporting are required.
Permit-to-work systems must be followed. Alcohol and intoxicating substances are prohibited on site.
Environmental
Source: Septic Tank Eradication PSC Contract Vetted.pdf
Environmental Requirements:
Conduct environmental assessments as part of site surveys.
Ensure all sludge and waste is disposed of in accordance with environmental regulations.
Prevent environmental contamination during decommissioning and construction.
Manage waste responsibly.
Comply with local environmental and health regulations.
Adhere to ACSA's Environmental Management System and related terms and conditions.
Contractual Terms
Source: Septic Tank Eradication PSC Contract Vetted.pdf
Contract Terms:
Governing contract: NEC3 Professional Services Contract (PSC), April 2013, with specific options.
Dispute Resolution: Adjudication (Option W1) with a defined panel, followed by arbitration in Johannesburg if needed.
Delay Damages: 2% per week, max 10% of contract value.
Termination: Employer may terminate for reasons not stated in the contract.
Liability: Limits on indirect/consequential loss; direct liability capped at 100% of contract value.
Insurance: Consultant must maintain Professional Indemnity (R5m) and Public Liability (R10m) insurance for 24 months.
Technical enquiries contact: Makhaya J. Mlenze (Buyer), email: [email protected].
General ACSA contact: Tel +27 11 723 1400, Fax +27 11 453 9354.
Address: Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, 1632. Postal: P O Box 75480, Gardenview, Gauteng, 2047.
Submission Guidelines
Source: RFQ 12174_SCEPTIC TANK ERADICATION.pdf (RFQ)
Submit bid via email to [email protected] by 12:00 (noon) on 24 July 2026.
Do not email as one large attachment; break submission into at least four attachments of 4MB each.
Use only the official forms provided; do not retype them.
Late bids will not be accepted.
Mandatory returnable documents include: Declaration of Interest Form and Politically Exposed Persons form, SBD 4 Bidder’s Disclosure Form, SBD 6.1 Preference Points Claim Form, Confidentiality and Non-Disclosure Agreement, B-BBEE Certificate/Scorecard or affidavit, Tax PIN/CSD number, Central Supplier Database Report, VAT Questionnaire, ACSA Terms and Conditions.
Failure to submit mandatory documents may render the bid invalid.
Each page of the bid documents must be signed or stamped by an authorised person.
Evaluation Criteria
Source: RFQ 12174_SCEPTIC TANK ERADICATION.pdf (RFQ)
Evaluation based on 80/20 preference point system (price 80 points, specific goals 20 points).
Technical functionality must score at least 50/100 to qualify.
Technical functionality scored on:
Company Experience (40 points): Provide reference letters for similar projects (septic tank eradication, sewage system upgrade) with minimum project value of R500,000 professional fees. More than 3 references = 40 points; 3 = 30; 2 = 20; less than 2 or incomplete = 0.
Project Manager/Engineer (30 points): Bachelor's degree in Civil/Environmental Engineering, ECSA Pr.Eng registration, and experience managing similar projects. 5+ projects = 30 points; 3-4 = 20; less than 3 = 10; no relevant certificate = 0.
Supervisor (30 points): BTech or equivalent with 5+ years supervising construction/sanitation projects = 30 points; National Diploma with 7+ years = 20 points; no relevant certificate = 0.
Preference points for specific goals (B-BBEE status levels, black youth/women/disabled ownership) as per SBD 6.1.
Bidders must be tax compliant and not listed on Register for Tender Defaulters or List of Restricted Suppliers.
Technical Specifications
Source: RFQ 12174_SCEPTIC TANK ERADICATION.pdf (RFQ)
Scope: Eradicate septic tanks at King Phalo Airport’s electrical complex and main gate building.
Key deliverables: Site assessment and survey, design and planning, decommissioning of existing tanks, construction/installation of new wastewater system, documentation and reporting, quality control/testing/commissioning, health, safety and environmental compliance.
Mandatory documents: Completed and signed Form of Offer C1.1 (NEC PSC contract), valid CESA membership/registration, attendance at compulsory briefing/site inspection.
Minimum requirements: Demonstrate completion of similar projects; provide reference letters for projects valued at least R500,000 professional fees.
Personnel requirements: Project Manager/Engineer must have a Bachelor’s degree in Civil/Environmental Engineering, ECSA Pr.Eng registration, and experience in wastewater management projects. Supervisor must have BTech/equivalent or National Diploma with relevant supervisory experience.
Quality control: Conduct inspections and tests to verify functionality, compliance, and safety.
Address defects or non-conformance before final handover.
Commission system and hand over to facility management.
Conduct geotechnical, environmental, and structural assessments for safe removal.
Prepare designs compliant with local regulations and industry standards.
Safely dispose of sludge and waste per environmental regulations.
Prevent environmental contamination and manage waste responsibly.
Experience & Qualifications
Source: RFQ 12174_SCEPTIC TANK ERADICATION.pdf
Company experience: Provide minimum three reference letters for similar septic tank/ sewage system projects valued at least R500,000 professional fees.
Project Manager/Engineer: Bachelor’s degree in Civil/Environmental Engineering, ECSA Pr.Eng registration, with experience managing wastewater projects.
Supervisor: BTech/equivalent degree or National Diploma in Civil/Environmental Engineering with supervisory experience in sanitation/construction projects.
Quality Management
Source: RFQ 12174_SCEPTIC TANK ERADICATION.pdf
Quality control: Conduct inspections and tests to verify functionality, compliance, and safety.
Address defects or non-conformance before final handover.
Commission system and hand over to facility management.
Mandatory: Submit completed and signed Form of Offer C1.1 (NEC PSC contract), valid CESA membership/registration, attend compulsory briefing/site inspection.
Pricing Schedule
Source: RFQ 12174_SCEPTIC TANK ERADICATION.pdf
Use prescribed pricing schedule only; failure may lead to disqualification.
Disbursements reimbursed at actual cost with proof (certified invoices).
Specify other expenses (e.g., accommodation, telephone) for verification.
Financial Requirements
Source: RFQ 12174_SCEPTIC TANK ERADICATION.pdf (RFQ)
Submit priced offer using the prescribed pricing schedule only.
Failure to use the prescribed schedule may lead to disqualification.
Disbursements will be reimbursed at actual cost upon submission of proof (certified invoices).
Other expenses (e.g., accommodation, telephone) must be specified and will be checked via certified invoices.
Compliance Requirements
Source: RFQ 12174_SCEPTIC TANK ERADICATION.pdf (RFQ)
Tax compliance: Submit Tax Compliance Status (TCS) PIN from SARS or Central Supplier Database (CSD) number. If no TCS PIN, provide CSD number.
For consortia/joint ventures/sub-contractors, each party must submit separate TCS certificate/PIN/CSD number.
B-BBEE: Submit B-BBEE Certificate and Scorecard or BBBEE QSE/EME Affidavit. Points awarded per B-BBEE status level.
Central Supplier Database: Submit CSD Report.
Other required documents: VAT Questionnaire, Certificate of Incorporation showing ownership split.
ACSA is a National Key Point; bidders may be subject to security vetting.
Contract validity period: 120 business/working days; quoted prices must remain firm during this period.
Confidentiality: Bidders must not disclose bid information to third parties without ACSA written approval; third parties consulted must sign confidentiality agreements.
ACSA reserves rights to: award whole or part of bid, split award, negotiate with shortlisted bidders, award to other than highest scorer, reject lowest acceptable bid, cancel bid.
Security vetting: ACSA is a National Key Point; bidders must comply with security vetting requirements.
SOB Office Building - King Phalo Airport - East London -
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Official source
eTenders.gov.za
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2
Last checked
02 Aug 2026
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Enhanced
Data conflicts
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