Refurbishment and reinstatement of aircraft docking system support infrastructure at cape town international airport (18-Month contract)

Employer: Airports Company South Africa SOC Limited, registration number 1993/004149/06, located at Cape Town International Airport, Private Bag X9002, Cape Town, 7525.

• Closing date: 21 August 2026 at 16:00 (as per tender record).
• Submission of Programme: within 2 weeks after signing of contract by ACSA.
• Completion of Design Phase: within 3 weeks after signing of contract by ACSA.
• Approval of Health and Safety File: within 1 week after acceptance of designs by the Employer.
• Site Handover & Commencement of Works: within 1 week upon approval of the Health & Safety file by the CHSA.
• Practical Completion: 2 months after signing of the contract by ACSA.
• Defects Liability Period: 12 months after Completion of the whole of the works.

• Employer: Airports Company South Africa SOC Limited, Cape Town International Airport, Private Bag X9002, Cape Town, 7525.
• Project Lead and Supervisor details are listed as TBC (To Be Confirmed).

• Submit a priced offer using the prescribed pricing/activity schedules. Failure to do so will lead to disqualification.
• Do not leave any area blank in the pricing schedules; indicate N/A or that costs are included elsewhere.
• Corrections must be countersigned.
• Queries regarding the pricing schedule must be sent in writing via email by the Query Closure Date.
• The offer must be inclusive of VAT, with VAT indicated separately.
• The tenderer must complete the Form of Offer and Acceptance, including the Schedule of Deviations if any.
• The tenderer must submit all required returnable documents as listed in the tender document.

• The tender is open to contractors who can provide the required performance bond from an accepted bank/insurer.
• The contractor (or joint venture members) must be legally constituted and agree to joint and several liability if in a consortium.
• Compliance with South African law, anti-bribery legislation (Prevention and Combating of Corrupt Activities Act), and confidentiality requirements is mandatory.
• The contractor must have the capacity to work in a high-security, live airport operational environment and manage the specified risks.
• The contractor must submit a quality plan for acceptance within two weeks upon signing of the contract by ACSA.

• Scope: Refurbishment and reinstatement of support infrastructure for the Bravo and Charlie Apron Aircraft Docking System at Cape Town International Airport for a period of 18 months.
• Works include: provision of structural supports (masts), mounting of ADS units, electrical support infrastructure, and supply & installation of aircraft bay marker signage at Bravo Apron.
• Specific requirements: ADS unit dimensions 1680 x 1250 x 310 mm, weight 165 kg.
• Structural steel poles require clamp bolts torqued to supplier's recommendation, base plate grouted with non-shrink grout, anchor bolts replaced with hot-dip galvanized items.
• Location: Bravo Apron and Charlie Apron airside at Cape Town International Airport.
• Key personnel required: Electrical Engineer/Engineering Technologist/Technician, Construction Manager/Site Supervisor, Health and Safety Officer.
• The contractor must submit a quality plan for acceptance within two weeks upon signing of the contract by ACSA.
• Defects date is 52 weeks (12 months) after Completion of the whole works. Defect correction period is 4 weeks.

Contractor must specify key personnel: Construction Manager/Site Supervisor and Health and Safety Officer. CVs and further key persons data must be appended to Tender Schedule. Contractor must have experience in similar works, including structural supports, electrical infrastructure, and airside operations at airports.

Defects date is 52 weeks (12 months) after Completion of the whole works. Defect correction period is 4 weeks. Contractor must submit a quality plan for acceptance within two weeks upon signing of the contract by ACSA. Works involve refurbishment and reinstatement of ADS support infrastructure, including structural masts, electrical support, and signage.

Pricing must follow Part C2 Pricing Data. Prices quoted in South African Rands, inclusive of all costs. Use prescribed pricing/activity schedules; failure to do so leads to disqualification. Provisional sums reimbursed against proven costs. No mark-up on permit costs; permits paid upfront and reimbursed. No cost/mark-up on ACSA-provided items. Bid offer inclusive of VAT; VAT indicated separately. Professional fees fixed; escalations not applicable.

• Pricing must be quoted in South African Rands, inclusive of all costs (material, labour, transport).
• Use prescribed pricing/activity schedules; failure to do so leads to disqualification.
• Bid offer must be inclusive of VAT; VAT portion must be indicated separately.
• Provisional sums, estimated quantities, and contingency reimbursed against proven costs upon ACSA approval.
• Performance bond: 10% of contract value required.
• Retention: 5% of Prices, with 2.5% released at Completion and 2.5% after Defects Period.
• Payment terms: Payments made within four weeks after receipt of tax invoice. Assessment interval between 15th and 22nd day of each month.
• No mark-up on permit costs; permits paid upfront and reimbursed. No cost/mark-up on ACSA-provided items.
• Professional fees fixed; escalations not applicable.

• Contractor must provide a performance bond (10% of contract value) and maintain insurance as per Annexure C5.8.
• Compliance with all laws, regulations, and policies relating to prevention of bribery, corruption, and money laundering required.
• Contractor must not engage in illegal or corrupt practices.
• Confidentiality of all contract information required.
• Contractor must implement and maintain a quality management system.
• Key personnel must be specified, including Electrical Engineer, Construction Manager, and Health and Safety Officer.
• Joint venture/consortium members are jointly and severally liable.
• Contract based on NEC3 Engineering and Construction Contract (ECC3) April 2013, with main Option A (Priced contract with Activity Schedule), dispute resolution Option W1, and secondary Options X7 (Delay damages), X13 (Performance Bond), X15 (Limitation of Contractor’s liability for design), X16 (Retention), X18 (Limitation of liability), and Z (Additional conditions).
• Key terms: Delay damages: 0.05% per day up to maximum 10% of contract value. Performance bond: 10% of contract value. Retention: 5% of Prices (2.5% released at Completion, 2.5% after Defects Period). Defects date: 52 weeks after Completion. Defect correction period: 4 weeks. Insurance required as per Annexure C5.8. Additional Z clauses cover ethics, confidentiality, intellectual property, joint liability, and termination.

Key dates include: Submission of Programme within 2 weeks after signing of contract, Completion of Design Phase within 3 weeks after signing, Approval of Health and Safety File within 1 week after acceptance of designs by Employer. Contractor must comply with all applicable health and safety laws and regulations.