Review of municipal spatial development framework (sdf) – sedibeng district municipality tender in gauteng

Select the applicable option Tenders Good standing

If “Good standing”, please state the purpose of this application

Particulars of applicant

Name/Legal name

(Initials & Surname

or registered name)

Trading name

(if applicable)

ID/Passport no Company/Close Corp.

registered no

Income Tax ref no PAYE ref no

L VAT registration no 4 SDL ref no

Customs code UIF ref no

U

Fax

Telephone no C O D E N U M B E R C O D E no N U M B E R

E-mail address

Physical address

Postal address

Particulars of representative (Public Officer/Trustee/Partner)

Surname

First names

ID/Passport no Income Tax ref no

Fax

Telephone no C O D E N U M B E R C O D E N U M B E R no

E-mail address

Physical address

of 2

Particulars of tender (If applicable)

Tender number

Estimated Tender

amount R ,

Expected duration year(s)

of the tender

Particulars of the 3 largest contracts previously awarded

Date started Date finalised Principal Contact person Telephone number Amount

Audit

Are you currently aware of any Audit investigation against you/the company?

If “YES” provide details

Yes NO

Appointment of representative/agent (Power of Attorney)

I the undersigned confirm that I require a Tax Clearance Certificate in respect of Tenders

I hereby authorise and instruct

SARS the applicable Tax Clearance Certificate on my/our behalf. or Goodstanding.

to apply to and receive from

Signature of representative/agent

Name of

C CYY MM DDrepresentative/

agent Date

Terms of reference for the appointment of a service provider(s) to review

A municipal spatial development framework (sdf) for sedibeng district

Municipality, within a period of twelve (12) months, gauteng province.

1.1. The Department of Land Reform and Rural Development (DLRRD) under the Branch Spatial

Planning and Land Use Management (SPLUM) needs to appoint a service provider(s) to

review the Spatial Development Framework (SDF) for the Sedibeng District Municipality

(SDM) which is located within the Gauteng Province.

1.2. DLRRD seeks to appoint a suitably qualified and experienced service provider(s), primarily

Town/Urban/City and Regional Planners, complimented by a team of other experts (outlined

in section 8) for a period of twelve (12) months to render professional services in reviewing

and preparing the SDF for SDM.

2. Problem statement

2.1 In 2019 the SDM adopted a Spatial Planning and Land Use Management Act,

(SPLUMA) compliant SDF with a 2030 vision. According to SPLUMA, the Sedibeng SDF was

scheduled for reviewed in 2024. However, this review was delayed pending the promulgation

of the Vaal River Regional Spatial Development Framework, 2025. Given the timelines for

SDF review and adoption, it is now necessary to initiate the review process for the Sedibeng

Sdf.

2.2 As a result of an ever-changing policy and legislative environment, there is a need to align to

the National SDF, 2023 (2050), the newly adopted Gauteng SDF, 2025 (2055) as well as the

Vaal River Regional SDF, 2025.

2.3 The local municipalities within the district have or are in the process of developing forward

planning transformation tools which necessitates the need for the district to be proactive and

align to the spatial direction for growth and development in the region. This also necessitates

the need for mapping updates.

2.4 A district SDF must be reviewed in accordance with a 5-year cycle aligned with the Integrated

Development Plan (IDP) of the district municipality. Furthermore, the district economic focus

and strategic direction has shifted from north to south to focusing on the Vaal River as an

economic pivot for the Vaal region.

2.5 The Spatial Planning section of the district lacks the capacity to conduct extensive review and

public participation that is involved in the compilation of a Municipal SDF. Additionally, there

is a need for an increased external perspective on the drafting of spatial planning policies to

ascertain that the municipality keeps abreast with new ideas and innovations.

3.BACKGROUND And locational context

3.1 Section 12 of SPLUMA requires all spheres of government (National, Provincial and

Municipalities) to develop SDFs. Section 20 of SPLUMA, read together with Section 26 of the

Municipal Systems Act, (MSA) requires that the Municipal Council, after

consultation with relevant stakeholders, must prepare and adopt the SDF as a core

component of their IDP.

3.2 SDM is a Category C municipality in southern Gauteng, South Africa, covering 4,173 km2 and

known as the "Vaal". The district municipality is located in the southern extent of the Gauteng

Province. The municipality comprises of the Lesedi, Midvaal and Emfuleni Local

Municipalities that form the jurisdiction of SDM. The district municipality is surrounded by

three provinces Free State to the south, Mpumalanga to the east and North West to the

western part. It is the only part of the province situated on the banks of the Vaal River and

Vaal Dam.

3.3 SDM is serviced by key national and provincial routes acting as major economic corridors,

primarily the N1 (Johannesburg-Bloemfontein), N3 (Johannesburg-Durban), N17

(Johannesburg-Ermelo) and the R59 (Alberton-Sasolburg). Other crucial arterial routes

facilitating local and regional movement include the R42, R54, R82 and the R553 (Golden

Highway).

4. The legislative framework

4.1 The Spatial Planning and Land Use Management Act (SPLUMA)

SPLUMA is a legislation that gives a framework for all spatial planning and land use

management in South Africa. It seeks to promote consistency and uniformity in procedures

and decision-making pertaining to issues such as spatial planning and land use management.

Other objectives include addressing historical spatial imbalances and the integration of the

principles of sustainable development into land use, planning regulatory tools and legislative

instruments.

4.1.1 SPLUMA requires national, provincial, and municipal spheres of government to prepare

SDFs that establish a clear vision that must be developed through a thorough inventory and

analysis based on national spatial planning principles and local long-term development goals

and plans. Section 12(2) of SPLUMA confirms that all three spheres must participate in each

other’s processes of spatial planning and land use management and each sphere must be

guided by its own SDF when taking decisions relating to land use and development.

4.1.2 Chapter 4 Part A of SPLUMA sets out the focus and general requirements that must guide

the preparation and compilation of SDF products at various scales. Section 20 and 21 gives

a clear requirement for the amendment of municipal SDFs.

4.1.3 An SDF adopted in terms of SPLUMA must guide and inform the exercise of any discretion

or of any decision taken in terms of this Act or any other law relating to land use and

development of land by that sphere of government.

4.1.4 In the content of the SDF, Section 21 of SPLUMA states amongst others that a Municipal

SDF must:

a) give effect to the development principles and applicable norms and standards set out in

Chapter 2.

b) include a written and spatial representation of a five-year spatial development plan for the

spatial form of the municipality.

c) include a longer-term spatial development vision statement for the municipal area which

indicates a desired spatial growth and development pattern for the next 10 to 20 years.

d) identify current and future significant structuring and restructuring elements of the spatial

form of the municipality, including development corridors, activity spines and economic

nodes where public and private investment will be prioritized and facilitated.

e) include population growth estimates for the next five years.

f) include estimates of the demand for housing units across different socio-economic

categories and the planned location and density of future housing developments.

g) include estimates of economic activity and employment trends and locations in the

municipal area for the next five years.

h) identify, quantify and provide location requirements of engineering infrastructure and

services provision for existing and future development needs for the next five years.

i) identify the designated areas where national or provincial inclusionary housing policy may

be applicable.

j) include a strategic assessment of the environmental pressures and opportunities within

the municipal area, including the spatial location of environmental sensitivities, high

potential agricultural land and coastal access strips, where applicable.

k) identify the designation of areas in the municipality where incremental upgrading

approaches to development and regulation will be applicable.

l) identify the designation of areas in which:

(i) More detailed local plans must be developed

m) provide the spatial expression of the coordination, alignment and integration of sectoral

policies of all municipal departments.

n) determine a Capital Investment Framework (CIF) for the municipality’s development

programmes, depicted spatially.

o) determine the purpose, desired impact and structure of the land use management scheme

to apply in that municipal area; and

p) include an implementation plan, comprising of:

(i) Sectoral requirements, including budgets and resources for implementation.

(ii) Specification of institutional arrangements necessary for implementation.

(iii) Specification of implementation targets, including dates and monitoring indicators;

and

(iv) Specification, where necessary, of any arrangements for partnerships in the

implementation process.

4.2 The Municipal Systems Act, (MSA)

4.2.1 The Local Government MSA, first introduced the concept of the Municipal SDF- as a

component of the mandatory IDP that every municipality must adopt.

4.2.2 The provisions of the MSA that deal with Municipal SDFs must be read closely with the

relevant provisions, especially Part E, of SPLUMA. While the MSA establishes the core

features of the Municipal SDF, SPLUMA adds detailed provisions.

4.2.3 Two elements of the MSA’s treatment of Municipal SDFs should be noted:

a) Chapter 5 of the Act deals with integrated development planning and provides the

legislative framework for the compilation and adoption of IDPs by municipalities.

Within the same chapter, section 26 (e), specifically requires an SDF as a mandatory

component of the municipal IDP. The rest of the chapter’s provisions on IDPs thus

apply to SDFs as well.

b) In 2001, the Minister for Provincial and Local Government issued the Local

Government: Municipal Planning and Performance Management Regulations. Within

these regulations, Regulation 2 (4), prescribes the minimum requirements for a

Municipal SDF.

1. Objectives

5.1 The key objective of the project is to appoint a service provider to review the SDF for the SDM

within a period of twelve (12) months that should: -

a) Provide a clear and comprehensive Reviewed SDF for the SDM.

b) Inform, improve and guide cross-sectoral policy or project implementation and

integration.

c) Provide a reviewed strategic spatial development vision for the municipality in line with

the broad development objectives of National and Provincial policies.

d) Indicate in as much detail as possible to members of the public and others with an

interest in the municipality, the desired spatial form for the municipality.

e) Indicate planning, environment, infrastructure and institutional issues that gave rise to

the proposals contained in the final reviewed document and provide all stakeholders

an opportunity to participate during the process of formulating the Reviewed SDF.

f) To provide a spatial reflection of the needs and priorities established in the IDP and

identify specific issues which are unique to the district municipalities.

g) To address rural development issues such as the integration with urban areas, the

provision of social and economic amenities, the provision of infrastructure and

involvement during the public participation process.

h) To provide long-term strategic mechanisms on: -

i). Identifying areas for economic opportunities, particularly for industrial,

commercial and agriculture.

ii). To identify infrastructure needs and services constraints and bring forward

tangible solutions to address these constraints.

iii). Accommodate the growing housing needs considering the need for

development of various housing typologies and programmes (e.g. “Gap

Housing”, social housing, FLISP, etc.)

iv). Protection of natural environment e.g. Conservation Corridors, Green Wedges,

hydrological resources, biodiversity areas, etc.

6.1 The successful service provider(s) would be expected to undertake the following towards the

review of the SDF: -

a) Conduct a status quo analysis which will entail but not limited to sectoral and spatial

analysis, policy analysis and gap analysis of the current Sedibeng District MSDF, 2019.

b) Review the Spatial Vision for the SDF, in line with the Municipal IDP, District Development

Model (One Plan) and other provincial/national policies. The Spatial Vision will be subject

to consultation with the municipality and various stakeholders.

c) Review the spatial challenges, options and proposals for the municipality taking into

cognisance the local circumstance, local policies, local economic challenges and

development, provincial and national policies and strategies. The options must also

consider government priority programmes from all relevant spheres of government, such

as the Strategic Infrastructure Projects, the relevant District Development Model (One

Plan) etc.

d) The envisaged outcome of this exercise is the review of Spatial Options that will inform

the SDF review and also highlight and identify visible changes, trends, and their

opportunities, conflicts and tensions and how they can be addressed. The SDF review

should also provide guidance to township modernisation and township economic

revitalization processes in alignment to the relevant legislation and policies.

e) Compile a CIF that is aligned to the proposals contained in the SDF review.

f) The SDF review must also include an Implementation Plan with timelines and a detailed

CIF that identifies the responsibilities for its implementation both within and outside the

municipality.

g) The CIF must-:

i). Identify Functional Areas (FA) and Priority Development Areas (PDAs).

ii). Undertake developmental and socio-economic profiling for the municipality, as well

as each Functional Area.

iii). Compile a list of all infrastructure development programmes identified through the

Municipal SDF based on own quantification.

iv). Confirm the appropriateness of the SDF vision and long-term spatial structure for

the municipality as an input to the prioritisation and budget alignment of the

municipality.

v). Prepare programmatic and project-based responses per sector based on the land

budget and residential and commercial growth estimates, to identify capital

investment requirements and backlogs.

vi). Develop a long-term financial plan, with a planning horizon of 10-years.

vii). Compile an affordability envelope and optimal capital funding mix.

viii). Structure capital investment programmes per Functional Area.

ix). Compile a CIF for a 10-year horizon based on spatially-prioritisation, and

x). Conceptualise a 3-year Medium Term Revenue and Expenditure Framework with

project and programmes which will serve as the municipal capital budget.

h) The service provider shall comply with the relevant requirements of Section 21 of

SPLUMA together with the above-mentioned CIF requirements as determined by DLRRD

and SDM and furnish them with the required documents referred to in Section 21.

i) Develop a stakeholder engagement plan for the various consultation processes with

various stakeholders, including government, private sector and any other stakeholders

throughout the lifespan of the project. The service provider should cater for additional

unplanned meetings that may be required for the duration of the project.

j) The service provider will also be required to assist the municipality in finalizing any

documents for the presentation of the SDF review in various committees towards/and for

the adoption by Council.

k) The Service Provider is responsible for ensuring that the final gazette notice is published

once the SDF review is approved and adopted by Council.

7. Deliverables

7.1 The appointed service provider will be required to deliver the following to the DLRRD and the

Sdm: -

a) A final reviewed SDF with amended Spatial challenges and opportunities, Spatial vision,

Spatial options and proposals/concepts with related mapping submitted in digital format

and a full colour hard copy (word and pdf).

b) CIF and Implementation Plan (Graphically Illustrated) for approval by Council.

c) Executive Summary Document for incorporation into the IDP.

d) A reviewed SDF textual document including all maps, tables and figures, CIF,

Implementation Plan and image files (e.g. JPEG, windows Bitmap, GIF, etc) in both

hardcopy document (printed), and softcopy (electronic as MS word document) must also

be supplemented by:

Item Description Quantity

Final reviewed A4 (Glossy front and back, full colour) X30 Hard

SDF Booklets,

• Final Reviewed SDF and CIF copies

CIF and

• Cover: 250 gsm Hi-Q Titan double-coated gloss

Implementation

• Text printed: 113 gsm Hi-Q Titan double-coated

Plan gloss

• Full Colour
• PUR binding

Final reviewed Soft copies of all the above must be provided X30 USBs

SDF, CIF and (Print ready artwork of final SDF)

Implementation

Plan soft

copies

SDF Maps A0 (Glossy front and back, full colour) x6

Roll-up Banner ±2000mm x850 mm (Retractable stand, full colour) x3

Posters A0 (Laminated, full colour) x3

Spatial data GIS Information (spatial information collected and X30 USB and

inclusive of derived should be submitted in GIS capable file format shared via

including. shapefiles, geo-database, layer file, data Map package drop-box link

package, APRX files and must include metadata in SDF

records (database) captured in line with the South Africa

Document National Standard (SANS -1878). Spatial information

captured must be in line with Regulation 5(2) of the

Spatial Data Infrastructure Act, 2003.

Table 1: DOCUMENT REQUIREMENTS

7.2 The service provider will be responsible for the layout design and editing of the publication,

ensuring it aligns with the municipal corporate identity. The project manager must sign off on

the final document before it is printed in line with the above referred specifications.

7.3 All spatial data collected should be submitted in a GIS map package and/or Project Package

and include geodatabases data instead of referencing the data (geodatabases, layer files,

and files for use in a GIS environment). The GIS file format must have clear metadata that

describes each Spatial Development Framework construct differently and should include the

purpose of each construct. Metadata for all spatial information should be provided as per the

metadata standard ISO 19115 & SANS 1878. All metadata must be Published on the

electronic metadata catalogue after approval. https://catalogue.sasdi.gov.za/emc. Ownership

of all metadata, data and spatial information generated and collected from this assignment

vests in DLRRD and SDM. DLRRD and SDM will become the custodian of all spatial

information collected.

7.4 Where base data set is used, the service provider must retain all mandatory reference fields

for that base data set (e.g. if cadastral data is used to assign zoning, the 21-digit code, TAG-

Value, should be maintained).

7.5 All geospatial information used or created during the project must be submitted to the DLRRD

and SDM unless there is a limitation prescribed by a license agreement. Where such

limitations exist, the service provider must inform DLRRD.

7.6 All geospatial data, products, and services must comply with the prescripts of the Spatial Data

Infrastructure Act, , its Regulations and Policies.

7.7 Where a service provider used graphics to represent proposals, such should be converted

into GIS format, and data must be inclusive of all spatial proposals made.

7.8 All datasets must be in a geographic coordinate system form in the Hartebeeshoek94 system.

7.9 All points proposals (e.g. nodes), line proposals (e.g. corridors) and polygon proposals (e.g.

urban edges) must be in one GIS data file. Such file must include the following attributes: ID,

Title and Description. A service provider must add additional attributes where necessary.

7.10 The GIS data must further meet the following requirements: -

a) All maps should be in A4 size in the document.

b) Maps must be numbered and listed in the table of contents.

c) All the text in the maps and the legends must be legible.

d) The same map template/ layout must be used throughout the document.

e) All maps should have the basic map elements, namely: a title, north arrow, legend,

scale bar.

f) All the features on the map must be explained in the legend.

g) All mapping must be developed at an appropriate and readable scale.

h) All maps must also be available in Power point Presentation format as well as the

corresponding ArcGIS Pro Project File (APRX) with all spatial information in

shapefiles or a geodatabase ready to be accessed in ArcGIS.

8. Skills requirements

8.1 Companies with individuals with qualifications and extensive experience will be required as

detailed in Table 2 and in section 8.1 and 9 respectively.

Table 2: MINIMUM QUALIFICATIONS REQUIRED BY THE DLRRD

No. Minimum Qualification Key Skill Set Registration