Supply and delivery of non-critical pumps (5-Year as-and-when-required) with mandatory quality management requirements

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Supply and Delivery of Non-Critical Pumps for a Period of Five (5) Years on an As and When Required Basis to Kusile Power Station, Mpumalanga. The unpriced Bill of Quantities is provided in the attached Excel file. The tender is an open Request for Bid issued by Eskom Holdings SOC Ltd.

Closing date: 6 October 2026 at 10:00. No compulsory briefing or site visit dates are stated in the available text.

Procuring entity: Eskom Holdings SOC Ltd. Province: Mpumalanga. Delivery site: Kusile Power Station. No named SCM or technical contacts, email addresses or telephone numbers are provided in the available text.

Submission method: electronic via Eskom's e-tender portal or email as specified in the full tender document. Closing date: 6 October 2026 at 10:00. Late submissions will be disqualified. Returnable documents likely include SBD 1 (Invitation to Bid), SBD 3.1 (Pricing Schedule), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Past SCM Practices), SBD 9 (Independent Bid Determination), proof of CSD registration, valid tax compliance status PIN, and B-BBEE certificate or sworn affidavit. All forms must be completed, signed and submitted with the bid.

Evaluation will follow the PPPFA 80/20 preference point system (80 points for price, 20 points for B-BBEE). A minimum qualifying score for functionality/technical evaluation may apply but is not stated in the available text. Bids will be assessed for mandatory compliance (CSD, tax, B-BBEE, CIDB if applicable) before price and preference scoring.

Supply and delivery of non-critical pumps for a period of five (5) years on an as-and-when-required basis to Kusile Power Station, Mpumalanga. The unpriced Bill of Quantities (BOQ) is provided in the attached Excel file. Specific pump types, capacities, materials, performance standards and delivery schedules are detailed in the BOQ and the full tender document.

Pricing must be submitted on the unpriced BOQ (SBD 3.1 pricing schedule). Rates are likely firm for the contract duration or subject to a defined escalation formula. No bid security, performance guarantee, retention percentage or payment terms are stated in the available text. Financial capacity or turnover thresholds are not specified.

Mandatory: registration on the Central Supplier Database (CSD), valid SARS tax compliance status PIN, B-BBEE certificate (SANAS accredited) or qualifying sworn affidavit (EME ≤ R10m, QSE ≤ R50m). CIDB grading is not indicated for this supply-only tender. Local production and content requirements (SBD 6.2) may apply if designated sectors are involved. No professional body registrations are mentioned.

Returnable forms — all must be completed, signed and submitted with the bid:

• Integrity Declaration Form (Document 559-1848080 Rev 1): declares interests, relationships with Eskom employees or state employees, fair tendering practices, shareholding information, and consent to verification. Incomplete or unsigned forms result in the tender not being evaluated further.
• Joint venture agreement (if bidding as a JV): must incorporate a statement that all partners are jointly and severally liable, the lead partner is authorised to incur liabilities, receive instructions and payments, and be responsible for execution. A copy must be attached to the invitation to tender/RFP.

Submission method and closing details are not stated in this document; refer to the main Invitation to Tender/RFP.

Mandatory declarations and evidence required with the bid:

• Declaration of interest: disclose any director, employee, member or shareholder who is also an employee/contractor/consultant/director of the state, a state-owned entity, or Eskom; or who is related (marital, familial, financial, or control relationship) to an Eskom employee involved in evaluation, adjudication or negotiation.
• Declaration of fair tendering practices: confirm the bidder and its directors are not listed on National Treasury's Database of Restricted Suppliers, the Register for Tender Defaulters, have not been convicted of fraud or corruption in procurement in the past five years, are not prohibited by any international financial institution, and have no record of failing contractual obligations with any SOC.
• Declaration of shareholding: full details of all individual and entity shareholders, including identity numbers, registration numbers, shareholding percentages, and details of directors/beneficiaries of shareholding entities.
• Authorised signatory confirmation: the signatory must confirm they are duly authorised to sign all tender and contract documents.
• Joint ventures: lead partner must confirm authorisation to sign on behalf of the JV and attach the JV agreement with joint and several liability clause.
• Consent to processing and verification of declared information by Eskom, including sharing with third parties.

False declarations result in rejection and Eskom action against the bidder/JV.

Kusile Power Station project for Supply and Delivery of Non-Critical Pumps for a Period of Five (5) Years on an As and When Required Basis.

Eskom representative: Veronica Mpe

Date issued: 01 September 2026

Project: Kusile Power Station

No SCM or technical enquiry contacts, email addresses or telephone numbers provided in this document.

Returnable documents required:

• Form A: completed and signed
• Quality Management System evidence: either valid ISO 9001 certification (Option 1) or documented QMS complying with ISO 9001:2015 (Option 2)
• Evidence of QMS in operation per Section B (organisation chart, external provider control, latest internal audit report, management review records)
• Draft Contract Quality Plan per Section C (ISO 10005)
• Draft Inspection and Test Plan (ITP) or Quality Control Plan (QCP) per Section D (ISO 10005)

Submission method, address, number of copies and closing time not stated in this document.

Mandatory returnable documents:

• Form A: completed and signed
• ISO 9001 certificate (Option 1) or documented QMS evidence (Option 2)
• Section B evidence: organisation chart, external provider control documentation, latest internal audit report, management review records
• Draft Contract Quality Plan (ISO 10005)
• Draft Inspection and Test Plan (ITP) or Quality Control Plan (QCP) covering all NEC scope activities

Category 2: Quality Requirements evaluated on a points basis:

• Section A Option 1 (ISO 9001 certification): 4 points (certificate scope relevance, approved authority, recognised accreditation, validity)
• Section A Option 2 (documented QMS): 7 points (QMS manual, quality policy, quality objectives, document control, nonconforming output control, corrective action, internal audit)
• Section B (QMS in operation): 4 points (roles/responsibilities, external provider control, internal audit report, management review records)
• Section C (Contract Quality Plan): 1 point
• Section D (Quality Control Plan/ITP): 1 point
• Section E (Form A): 1 point

Total maximum score: 18 points (Option 2) or 15 points (Option 1). Minimum qualifying score not stated.

Supply and delivery of non-critical pumps for a period of five (5) years on an as-and-when-required basis.

Delivery location: Kusile Power Station, Mpumalanga.

Scope: as described in tender documents (references 240-105658000, 240-109253698, 240-109253302).

Quality plans must cover all NEC scope of work activities.

Quality Management System compliance mandatory:

• Option 1: Valid ISO 9001 certification by an ISO accredited body with relevant scope, approved authority, recognised international accreditation, and valid expiry date.
• Option 2: Documented QMS complying with ISO 9001:2015 including QMS manual, quality policy, quality objectives, document control (clause 7.5), nonconforming output control (clause 8.7), corrective action (clause 10.2), internal audit (clause 9.2).

Operational QMS evidence required: organisation chart with quality management function, external provider control criteria (clause 8.4), latest internal audit report with nonconformities/corrective actions (clause 9.2), management review meeting records.

No CSD registration, tax clearance, B-BBEE, CIDB, CIPC or professional registration requirements stated in this document.

Category 2 Quality Requirements scoring:

• Section A Option 1 (ISO 9001 certification): 4 points
• Section A Option 2 (documented QMS): 7 points
• Section B (QMS operation evidence): 4 points
• Section C (Contract Quality Plan): 1 point
• Section D (Quality Control Plan/ITP): 1 point
• Section E (Form A): 1 point

Bidders must meet all applicable requirements per section. Minimum qualifying score not specified.

This form requires the tenderer to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 standard. The tenderer must complete and sign the form, selecting the applicable pre-contract award quality category (Category 2 indicated) and confirming compliance with all listed post-contract award requirements, standard conditions, ISO 9001 clauses, and quality principles.

Closing date and time: 6 October 2026 at 10:00 (from tender record).

No compulsory briefing or site visit mentioned in the document.

Bidders must complete and sign the Eskom Supplier Quality Requirements acknowledgement form (Form A_Cat 2_Rev 9).

The form requires selection of one applicable pre-contract award quality category; Category 2 (per clause 3.5.3 of specification 240-105658000) is indicated as applicable.

Bidders must accept all listed Eskom quality requirements:

• Pre-contract award: Category 2 requirements.
• Post-contract award: Contract execution (clause 3.7.1) and supplier quality performance monitoring (clause 3.7.2).
• Standard conditions: Eskom rights of access (3.8.1), rights to information (3.8.2), preservation (3.8.3), quality audits (3.8.4), management of nonconformities (3.8.5), special processes (3.8.6).
• All ISO 9001:2015 clauses 4 to 10 (Context, Leadership, Planning, Support, Operation, Performance Evaluation, Improvement).
• All seven quality principles (customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making, relationship management).

No other evaluation criteria, scoring split, minimum qualifying score, or preference point system are stated in this document.

Scope: Supply and delivery of non-critical pumps for a period of five years on an as-and-when-required basis.

Quality compliance requirements:

• Eskom Supplier Quality Requirements per specification 240-105658000, Category 2 (clause 3.5.3).
• Pre-contract award quality requirements: Category 2 applicable; main supplier and sub-supplier capability and capacity assessment not required.
• Post-contract award: Contract execution (clause 3.7.1) and supplier quality performance monitoring phase (clause 3.7.2) apply.
• Standard conditions (all apply):

• Eskom rights of access (clause 3.8.1)

• Eskom rights to information (clause 3.8.2)

• Preservation (clause 3.8.3)

• Quality audits related conditions (clause 3.8.4)

• Management of nonconformities and nonconforming outputs identified by Eskom (clause 3.8.5)

• Special processes (clause 3.8.6)

• ISO 9001:2015 clauses 4 through 10 all applicable.
• Quality principles 1 through 7 all applicable.
• Bidder must appoint a quality representative and sign the acknowledgement form.

Supply and delivery of non-critical pumps for a period of five years on an as-and-when-required basis, as per the price schedule in Part 2: Pricing Data.

Technical specifications

• Scope: Supply and delivery of non-critical pumps for a period of five years on an as-and-when-required basis.
• Contract type: NEC3 Supply Contract (priced contract with price schedule).
• Preliminaries and general (Item 1): Safety file (once off), medicals entry (5 persons), medicals exit (1 person), police clearance certification (5 persons), PPE (5 persons), 12 tonne truck diesel (120 days).
• Pump items (Items 2–64): 63 line items covering various pump types including peristaltic, centrifugal, diaphragm, rotary, reciprocating, hydraulic, vacuum, and screw pumps.
• Key pump specifications include capacities ranging from 1 L/hr to 1120 m³/hr, heads up to 98.5 m, NPSH values, motor drivers (electric, diesel), materials (steel, cast iron, bronze, PTFE, PVC, PVDF), and mounting orientations (horizontal, vertical, flange).
• Many items require OEM manuals, data sheets, general arrangement drawings, and spare parts lists on every delivery.
• Specific applications: condensate water, transformer oil circulation, ferric chloride dosing, raw sewage, filter supply, fly ash conditioning water, fuel oil systems, limestone dust suppression, gearbox oil, hydraulic systems, etc.
• Quantities per item vary from 1 to 18 units.
• Bidders must price each item in the price schedule (Section C2.2) as lump sums or rates multiplied by quantities.

Financial requirements

• Pricing basis: NEC3 Supply Contract priced contract; prices derived from price schedule (Section C2.2) as lump sums or rates × quantities.
• Price schedule format: Items may be priced as lump sum (price column only) or rate × quantity (rate and quantity columns). Time-based items use time units.
• Prices are fully inclusive of all costs to provide goods and services, including correction of defects (core clause 43.1).
• No adjustment to lump sum prices if actual quantities differ; changes only via compensation events (clause 60.1).
• Tax required by law is included in the amount due.
• Preliminaries and general items (safety file, medicals, PPE, truck hire) must be priced.
• No bid security, performance bond, guarantee, retention, or payment terms specified in this document.
• No financial capacity or turnover thresholds stated.