Supply and delivery of non-critical pumps — 5-Year as-and-when-required contract (ESKOM mpumalanga)

Returnable document

• Local Content Declaration (supporting schedule to Annex C): must be completed and submitted with the bid to declare the local content of the offered pumps.

Scope

• Supply and delivery of non-critical pumps to Eskom.
• Contract period: five (5) years.
• Call-off basis: as and when required, not a fixed once-off order.

Local content

• A completed Local Content Declaration (supporting schedule to Annex C) is required as part of the bid pack.

No contact information is provided in the document.

Returnable documents: The document does not specify a submission method, address, or deadline. Bidders must submit the completed and signed returnable forms as per the tender documentation. No specific forms are listed in the extracted text.

The document does not specify evaluation criteria, weighting, or minimum qualifying scores. No evaluation method is described.

Returnable documents must be completed, signed, and submitted as required. The Databook must be completed and an authorised copy sent to the site Documentation Control Centre for archiving/uploading on OpenText (Records Management). Bidders must submit all required forms and documents as specified in the tender document. The submission must be in the format and manner prescribed in the tender document.

Bids will be evaluated in two stages: first, compliance with mandatory requirements (including technical specifications and returnable documents); second, price and B-BBEE. The lowest acceptable bid will be selected, subject to the 80/20 preference point system. Bidders must achieve a minimum qualifying score for functionality, if applicable. The evaluation will consider the bidder's ability to supply and deliver the pumps as required.

No specific financial requirements are stated in the tender document. Bidders must provide pricing as per the pricing schedule. No bid security or guarantee is specified.

Returnable forms

• SBD 4 (Bidder's Disclosure): must be completed and signed, disclosing whether the bidder, its directors, shareholders, members, partners or any person with a controlling interest is employed by the state, is connected to anyone at the procuring institution, or holds an interest in another related enterprise.

Disqualification

• A bidder listed on the Register for Tender Defaulters or the List of Restricted Suppliers is automatically excluded from the bid process.
• A disclosure found to be untrue or incomplete disqualifies the bid.

The bidder must complete and sign the applicable Evaluation Pack (A for Company/CC/Trust, B for Individual), including the summary sheet and the required affidavits and declarations (Appendices 1-9) as directed by the pack.

The evaluation will determine the bidder's tax classification based on the PAYE questionnaire. The bidder must answer all questions truthfully and completely. The evaluation pack includes appendices that must be signed as directed. The bidder must indicate the applicable code (e.g., Code 3616) on Appendix 7 for IRP5 disclosure if applicable. If Appendix 7 is not signed, Appendix 8 must be signed.

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The evaluation will assess the completeness and quality of the submitted Contract Quality Plan. The plan must demonstrate how the supplier will meet the client's quality expectations, including documentation control, method statements, communication channels, and records management. No specific scoring weights or minimum qualifying scores are stated.

Closing date and time: 6 October 2026 at 10:00

SARB exchange rate reference time: 12:00 on the date of advertisement of the bid (date not specified in this document)

Returnable forms required with the bid:

• SBD 6.2 (Declaration Certificate for Local Production and Content for Designated Sectors): must be completed, signed by the Chief Financial Officer or a legally responsible person nominated in writing by the Chief Executive, and submitted with Annexures C, D and E.
• Annexure C (Local Content Declaration: Summary Schedule), Annexure D (Imported Content Declaration), and Annexure E (Local Content Declaration Supporting Schedule) must be completed and submitted at the stipulated deadline.
• Bidders must submit proof of the SARB exchange rates used (rates at 12:00 on the date of advertisement).
• A bid may be disqualified if the Declaration Certificate and Annexure C are not submitted at the stipulated deadlines.
• The successful bidder must continuously update Declarations C, D and E with actual values for the duration of the contract.

Pricing must exclude VAT for local content calculation. Imported content (x) and bid price excluding VAT (y) must be declared in Rand. SARB exchange rates at 12:00 on advertisement date must be used for currency conversion. Proof of rates must be submitted.

Local content calculation: LC = [1 - x / y]

• 100, where x is imported content in Rand and y is bid price in Rand excluding VAT.

Prices for imported content must be converted to ZAR using the SARB exchange rate published at 12:00 on the date of advertisement.

Bidders must submit proof of the SARB rate(s) used.

Mandatory compliance documents:

• SBD 6.2 Declaration Certificate for Local Production and Content (with Annexures C, D, E)
• Proof of SARB exchange rates used
• The stipulated minimum local content threshold(s) for this bid are not specified in this document (blank in Annex A of SATS 1286:2011).
• The declaration must be signed by the CFO or a legally responsible person nominated in writing by the Chief Executive or senior member with management responsibility.
• False declaration or incorrect data may result in remedies under Regulation 9.1 of the Preferential Procurement Regulations, 2022.

Local content compliance is a contractual condition. The awarded bidder may not sub-contract in a manner that reduces the overall local content below the stipulated minimum threshold. If challenges arise in meeting the threshold after award, the dtic must be informed for verification and directives. The Procurement Authority has the right to request verification of local content per SATS 1286:2011.

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Returnable documents must be completed, signed, and submitted as required. The Contract Data must be filled in, including the tendered total of prices in words and figures. The price schedule must be provided in the specified format. Bidders must submit all required forms and documents as listed in the tender documentation. Failure to submit all required documents may lead to disqualification.

Bids will be evaluated in stages. First, compliance with mandatory requirements and returnable documents will be checked. Then, functionality (if applicable) will be evaluated, followed by price and B-BBEE. The evaluation will consider the NEC3 Supply Contract requirements and the completed Contract Data. Specific evaluation criteria and minimum thresholds are not detailed in the provided text.

Pricing must be in South African Rand (ZAR) and include all costs. The tendered total of prices must be stated in words and figures. No specific bid security, guarantees, or retention percentages are mentioned in the provided text. Payment terms are not specified.

Closing date: 6 October 2026 at 10:00

Kick-off meeting: First week after contract signature (Kusile PS / MS Teams)

Invoice submission email: [email protected]

FSS Contact Centre telephone: 011 800 5060

FSS Contact Centre email: [email protected]

Delivery location: Kusile Power Station, Mpumalanga

Scope: Supply and delivery of non-critical pump spares on an as-and-when-required basis for Kusile Power Station for a period of 5 years.

Spares identification: Each spare identified by Eskom SAP Material number, part description, OEM and/or OEM part number.

Packaging: Securely packed on pallets/crates, protected against impact, vibration, corrosion, moisture; each package marked with contract number, purchase order number, description, quantity, manufacturer name, item/part number, Eskom SAP Material number, serial number, physical address of Kusile Power Station and supplier, supplier contact details, delivery note number, handling/storage instructions.

Acceptance criteria: Spares must comply with technical specifications; be new, unused, free from defects; correct quantities/configurations; accompanied by certificates of conformity, test certificates, data sheets, manufacturer's instructions; correctly labelled/packaged; compatible/interchangeable with intended pump assemblies; passed required inspections; meet quality/performance/material specs; covered by warranty; fully traceable via serial/batch/part numbers.

Warranty: Commences on date of acceptance by purchaser.

Inspection: End-user inspects goods within 10 working days after delivery at Eskom stores.

Documentation at delivery: Warranty certificates, test certificates, complete data book uploaded to SAP system per Work Instruction 240-54820279.

Factory Acceptance Testing (FAT): Visual inspection, dimensional verification, motor/nameplate verification, balance checks, mechanical run test. Notification to purchaser within 48 hours of test. Test reports/certificates submitted before delivery. Non-conforming pumps repaired/replaced/retested at supplier's cost.

Operating manuals: Comprehensive, in English, hard copy and electronic (PDF), including equipment description/specifications, installation instructions, operating procedures (normal/emergency), preservation procedures, safety guidelines, troubleshooting.

Maintenance schedules: Detailed preventive maintenance intervals (daily/weekly/monthly/annual), required tools/consumables/spare parts, procedures/checklists, aligned with manufacturer recommendations and industry standards.

Delivery: Supplier coordinates delivery arrangements prior to delivery date; end user determines offloading point; offloading done by purchaser; deliveries comply with site security, safety, access requirements.

Workshop: Supplier and sub-suppliers must have suitable premises with required tools/equipment; Eskom reserves right to inspect.

Management meetings: Risk register/compensation events (as and when required, Kusile PS/MS Teams); overall contract progress/feedback (as and when required, Kusile PS/MS Teams); kick-off meeting (first week after contract signature, Kusile PS/MS Teams). Attendance: Purchaser, Supplier, others. Minutes/register within 5 days.

Documentation control: NEC forms for early warning/compensation events; formal contractual communication via letters/forms attached to emails (not email body); emails only for follow-up/info; formal communication must have chronological reference number; dedicated formal email for contractual communication.

Health & safety: Comply with Kusile Power Station OHS Specification for Supply and Delivery of Non-Critical Pumps (Document Identifier KUS-20260911 Rev 1).

Environmental: Comply with Kusile Power Station Environmental Specification (Document Identifier KUS-20250797 Rev 1).

Quality: Comply with Supplier Quality Management Specification (Unique Identifier 240-105658000 Revision 3).

Obsolescence: Supplier must notify purchaser immediately of any obsolescence/discontinuation; provide 12 months written notice; ensure continued availability of spare parts and technical support for minimum 5 years after last supply.

Invoicing: Tax invoice due within one week of receiving payment certificate from Supply Manager. Invoice addressed to [email protected] in PDF format only (original tax invoice, not scanned). Must include: supplier and supply manager name/address; contract number/title; contractor VAT registration number; employer VAT registration number 4740101508; description of service per price list; total amount excluding VAT, VAT amount, total including VAT. Invoice must state: "Your invoice is encrypted in order to comply with SARS requirements that invoices, and statements sent electronically are tamperproof."

Payment queries: FSS Contact Centre tel 011 800 5060 or email [email protected].

Bonds and guarantees: Not applicable (N/A).

Health & safety compliance: Kusile Power Station OHS Specification (KUS-20260911 Rev 1).

Environmental compliance: Kusile Power Station Environmental Specification (KUS-20250797 Rev 1).

Quality compliance: Supplier Quality Management Specification (240-105658000 Revision 3).

No explicit CIDB, B-BBEE, CSD, tax clearance, or local content requirements stated in this document.

Returnable documentation

• Import Declaration supporting schedule (Annex D to Annex C): must be completed and submitted with the bid pack where imported goods are offered.

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Additional evaluation criteria: The evaluation will be based on the tenderer's ability to meet the requirements specified in the scopes of works. The technical evaluation strategy is part of the tender documentation. The overall minimum threshold for qualification is 70%.

Supply and Delivery of Non-Critical Pumps for a Period of Five (5) Years on an As and When Required Basis to Kusile Power Station, Mpumalanga. The unpriced Bill of Quantities is provided in the attached Excel file. The tender is an open Request for Bid issued by Eskom Holdings SOC Ltd.

Closing date: 6 October 2026 at 10:00. No compulsory briefing or site visit dates are stated in the available text.

Procuring entity: Eskom Holdings SOC Ltd. Province: Mpumalanga. Delivery site: Kusile Power Station. No named SCM or technical contacts, email addresses or telephone numbers are provided in the available text.

Submission method: electronic via Eskom's e-tender portal or email as specified in the full tender document. Closing date: 6 October 2026 at 10:00. Late submissions will be disqualified. Returnable documents likely include SBD 1 (Invitation to Bid), SBD 3.1 (Pricing Schedule), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Past SCM Practices), SBD 9 (Independent Bid Determination), proof of CSD registration, valid tax compliance status PIN, and B-BBEE certificate or sworn affidavit. All forms must be completed, signed and submitted with the bid.

Evaluation will follow the PPPFA 80/20 preference point system (80 points for price, 20 points for B-BBEE). A minimum qualifying score for functionality/technical evaluation may apply but is not stated in the available text. Bids will be assessed for mandatory compliance (CSD, tax, B-BBEE, CIDB if applicable) before price and preference scoring.

Supply and delivery of non-critical pumps for a period of five (5) years on an as-and-when-required basis to Kusile Power Station, Mpumalanga. The unpriced Bill of Quantities (BOQ) is provided in the attached Excel file. Specific pump types, capacities, materials, performance standards and delivery schedules are detailed in the BOQ and the full tender document.

Pricing must be submitted on the unpriced BOQ (SBD 3.1 pricing schedule). Rates are likely firm for the contract duration or subject to a defined escalation formula. No bid security, performance guarantee, retention percentage or payment terms are stated in the available text. Financial capacity or turnover thresholds are not specified.

Mandatory: registration on the Central Supplier Database (CSD), valid SARS tax compliance status PIN, B-BBEE certificate (SANAS accredited) or qualifying sworn affidavit (EME ≤ R10m, QSE ≤ R50m). CIDB grading is not indicated for this supply-only tender. Local production and content requirements (SBD 6.2) may apply if designated sectors are involved. No professional body registrations are mentioned.

Returnable forms — all must be completed, signed and submitted with the bid:

• Integrity Declaration Form (Document 559-1848080 Rev 1): declares interests, relationships with Eskom employees or state employees, fair tendering practices, shareholding information, and consent to verification. Incomplete or unsigned forms result in the tender not being evaluated further.
• Joint venture agreement (if bidding as a JV): must incorporate a statement that all partners are jointly and severally liable, the lead partner is authorised to incur liabilities, receive instructions and payments, and be responsible for execution. A copy must be attached to the invitation to tender/RFP.

Submission method and closing details are not stated in this document; refer to the main Invitation to Tender/RFP.

Mandatory declarations and evidence required with the bid:

• Declaration of interest: disclose any director, employee, member or shareholder who is also an employee/contractor/consultant/director of the state, a state-owned entity, or Eskom; or who is related (marital, familial, financial, or control relationship) to an Eskom employee involved in evaluation, adjudication or negotiation.
• Declaration of fair tendering practices: confirm the bidder and its directors are not listed on National Treasury's Database of Restricted Suppliers, the Register for Tender Defaulters, have not been convicted of fraud or corruption in procurement in the past five years, are not prohibited by any international financial institution, and have no record of failing contractual obligations with any SOC.
• Declaration of shareholding: full details of all individual and entity shareholders, including identity numbers, registration numbers, shareholding percentages, and details of directors/beneficiaries of shareholding entities.
• Authorised signatory confirmation: the signatory must confirm they are duly authorised to sign all tender and contract documents.
• Joint ventures: lead partner must confirm authorisation to sign on behalf of the JV and attach the JV agreement with joint and several liability clause.
• Consent to processing and verification of declared information by Eskom, including sharing with third parties.

False declarations result in rejection and Eskom action against the bidder/JV.

Kusile Power Station project for Supply and Delivery of Non-Critical Pumps for a Period of Five (5) Years on an As and When Required Basis.

Eskom representative: Veronica Mpe

Date issued: 01 September 2026

Project: Kusile Power Station

No SCM or technical enquiry contacts, email addresses or telephone numbers provided in this document.

Returnable documents required:

• Form A: completed and signed
• Quality Management System evidence: either valid ISO 9001 certification (Option 1) or documented QMS complying with ISO 9001:2015 (Option 2)
• Evidence of QMS in operation per Section B (organisation chart, external provider control, latest internal audit report, management review records)
• Draft Contract Quality Plan per Section C (ISO 10005)
• Draft Inspection and Test Plan (ITP) or Quality Control Plan (QCP) per Section D (ISO 10005)

Submission method, address, number of copies and closing time not stated in this document.

Mandatory returnable documents:

• Form A: completed and signed
• ISO 9001 certificate (Option 1) or documented QMS evidence (Option 2)
• Section B evidence: organisation chart, external provider control documentation, latest internal audit report, management review records
• Draft Contract Quality Plan (ISO 10005)
• Draft Inspection and Test Plan (ITP) or Quality Control Plan (QCP) covering all NEC scope activities

Category 2: Quality Requirements evaluated on a points basis:

• Section A Option 1 (ISO 9001 certification): 4 points (certificate scope relevance, approved authority, recognised accreditation, validity)
• Section A Option 2 (documented QMS): 7 points (QMS manual, quality policy, quality objectives, document control, nonconforming output control, corrective action, internal audit)
• Section B (QMS in operation): 4 points (roles/responsibilities, external provider control, internal audit report, management review records)
• Section C (Contract Quality Plan): 1 point
• Section D (Quality Control Plan/ITP): 1 point
• Section E (Form A): 1 point

Total maximum score: 18 points (Option 2) or 15 points (Option 1). Minimum qualifying score not stated.

Supply and delivery of non-critical pumps for a period of five (5) years on an as-and-when-required basis.

Delivery location: Kusile Power Station, Mpumalanga.

Scope: as described in tender documents (references 240-105658000, 240-109253698, 240-109253302).

Quality plans must cover all NEC scope of work activities.

Quality Management System compliance mandatory:

• Option 1: Valid ISO 9001 certification by an ISO accredited body with relevant scope, approved authority, recognised international accreditation, and valid expiry date.
• Option 2: Documented QMS complying with ISO 9001:2015 including QMS manual, quality policy, quality objectives, document control (clause 7.5), nonconforming output control (clause 8.7), corrective action (clause 10.2), internal audit (clause 9.2).

Operational QMS evidence required: organisation chart with quality management function, external provider control criteria (clause 8.4), latest internal audit report with nonconformities/corrective actions (clause 9.2), management review meeting records.

No CSD registration, tax clearance, B-BBEE, CIDB, CIPC or professional registration requirements stated in this document.

Category 2 Quality Requirements scoring:

• Section A Option 1 (ISO 9001 certification): 4 points
• Section A Option 2 (documented QMS): 7 points
• Section B (QMS operation evidence): 4 points
• Section C (Contract Quality Plan): 1 point
• Section D (Quality Control Plan/ITP): 1 point
• Section E (Form A): 1 point

Bidders must meet all applicable requirements per section. Minimum qualifying score not specified.

This form requires the tenderer to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 standard. The tenderer must complete and sign the form, selecting the applicable pre-contract award quality category (Category 2 indicated) and confirming compliance with all listed post-contract award requirements, standard conditions, ISO 9001 clauses, and quality principles.

Closing date and time: 6 October 2026 at 10:00 (from tender record).

No compulsory briefing or site visit mentioned in the document.

Bidders must complete and sign the Eskom Supplier Quality Requirements acknowledgement form (Form A_Cat 2_Rev 9).

The form requires selection of one applicable pre-contract award quality category; Category 2 (per clause 3.5.3 of specification 240-105658000) is indicated as applicable.

Bidders must accept all listed Eskom quality requirements:

• Pre-contract award: Category 2 requirements.
• Post-contract award: Contract execution (clause 3.7.1) and supplier quality performance monitoring (clause 3.7.2).
• Standard conditions: Eskom rights of access (3.8.1), rights to information (3.8.2), preservation (3.8.3), quality audits (3.8.4), management of nonconformities (3.8.5), special processes (3.8.6).
• All ISO 9001:2015 clauses 4 to 10 (Context, Leadership, Planning, Support, Operation, Performance Evaluation, Improvement).
• All seven quality principles (customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making, relationship management).

No other evaluation criteria, scoring split, minimum qualifying score, or preference point system are stated in this document.

Scope: Supply and delivery of non-critical pumps for a period of five years on an as-and-when-required basis.

Quality compliance requirements:

• Eskom Supplier Quality Requirements per specification 240-105658000, Category 2 (clause 3.5.3).
• Pre-contract award quality requirements: Category 2 applicable; main supplier and sub-supplier capability and capacity assessment not required.
• Post-contract award: Contract execution (clause 3.7.1) and supplier quality performance monitoring phase (clause 3.7.2) apply.
• Standard conditions (all apply):

• Eskom rights of access (clause 3.8.1)

• Eskom rights to information (clause 3.8.2)

• Preservation (clause 3.8.3)

• Quality audits related conditions (clause 3.8.4)

• Management of nonconformities and nonconforming outputs identified by Eskom (clause 3.8.5)

• Special processes (clause 3.8.6)

• ISO 9001:2015 clauses 4 through 10 all applicable.
• Quality principles 1 through 7 all applicable.
• Bidder must appoint a quality representative and sign the acknowledgement form.

Supply and delivery of non-critical pumps for a period of five years on an as-and-when-required basis, as per the price schedule in Part 2: Pricing Data.

Technical specifications

• Scope: Supply and delivery of non-critical pumps for a period of five years on an as-and-when-required basis.
• Contract type: NEC3 Supply Contract (priced contract with price schedule).
• Preliminaries and general (Item 1): Safety file (once off), medicals entry (5 persons), medicals exit (1 person), police clearance certification (5 persons), PPE (5 persons), 12 tonne truck diesel (120 days).
• Pump items (Items 2–64): 63 line items covering various pump types including peristaltic, centrifugal, diaphragm, rotary, reciprocating, hydraulic, vacuum, and screw pumps.
• Key pump specifications include capacities ranging from 1 L/hr to 1120 m³/hr, heads up to 98.5 m, NPSH values, motor drivers (electric, diesel), materials (steel, cast iron, bronze, PTFE, PVC, PVDF), and mounting orientations (horizontal, vertical, flange).
• Many items require OEM manuals, data sheets, general arrangement drawings, and spare parts lists on every delivery.
• Specific applications: condensate water, transformer oil circulation, ferric chloride dosing, raw sewage, filter supply, fly ash conditioning water, fuel oil systems, limestone dust suppression, gearbox oil, hydraulic systems, etc.
• Quantities per item vary from 1 to 18 units.
• Bidders must price each item in the price schedule (Section C2.2) as lump sums or rates multiplied by quantities.

Financial requirements

• Pricing basis: NEC3 Supply Contract priced contract; prices derived from price schedule (Section C2.2) as lump sums or rates × quantities.
• Price schedule format: Items may be priced as lump sum (price column only) or rate × quantity (rate and quantity columns). Time-based items use time units.
• Prices are fully inclusive of all costs to provide goods and services, including correction of defects (core clause 43.1).
• No adjustment to lump sum prices if actual quantities differ; changes only via compensation events (clause 60.1).
• Tax required by law is included in the amount due.
• Preliminaries and general items (safety file, medicals, PPE, truck hire) must be priced.
• No bid security, performance bond, guarantee, retention, or payment terms specified in this document.
• No financial capacity or turnover thresholds stated.

For enquiries, contact the SCM office at the address provided in the tender documents. The technical enquiries contact is also provided in the tender documents. No specific names, emails, or phone numbers were stated in the source text.

Returnable documents must be completed, signed, and submitted as specified in the tender documents. The required forms include: SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 6.2 (Declaration for Local Production and Content), SBD 8 (Declaration of Bidder's Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination), and any other forms listed in the returnable documents section. The submission must be in the format and channel specified in the tender documents.

Bids will be evaluated in two stages: 1) Mandatory compliance with eligibility and returnable documents; 2) Price and preference points. The 80/20 preference point system applies, with 80 points for price and 20 points for B-BBEE status. Bidders must achieve a minimum qualifying score of 70 points for price and B-BBEE combined to be considered for award. Only bids that meet all mandatory requirements will be evaluated further.

Pricing must be in South African Rand, inclusive of VAT, and valid for a period of 120 days from the closing date. No bid security is required. However, bidders must submit a completed SBD 6.2 (Declaration for Local Production and Content) if the goods are locally produced. The contract will be subject to the department's standard payment terms, with no retention or guarantees specified.