Appointment of service provider for clearing and restoration of wetland in hectorspruit – nkomazi local municipality (re-advertisement)

The Ehlanzeni District Municipality's Environmental Management Unit, with the Disaster Management Unit within the Community Services Department, has prioritised wetland rehabilitation for the 2026/27 financial year. The project aims to restore degraded wetlands, protect biodiversity, and enhance ecosystem services such as flood attenuation, water filtration, and erosion control. Wetlands in the district are under threat from mining, afforestation, development, contamination, and invasive alien plants. The project will involve stakeholder collaboration including DFFE, DARDLEA, IUCMA, DWS, SANBI, MTPA, local municipalities, and community organisations.

Compulsory briefing session: Friday, 06 November 2026 at 10h00 at Hectorspruit Wetland Precinct, Nkomazi Local Municipality (meet at the Engen Garage).

Tender documents available from: Monday, 02 November 2026 at no cost on NEPTUNE and the National Treasury portal.

Closing date: Tuesday, 17 November 2026 at 12h00.

Administration (SCM) enquiries:

• Name: Mr S P Khumalo
• Email: [email protected]
• Telephone: 013 759 8573

Technical enquiries:

• Name: Mrs R Ntusi
• Email: [email protected]
• Telephone: 013 759 8500

Employer / issuing office:

• Acting Municipal Manager: Ms S S Madlopha
• Ehlanzeni District Municipality
• P O Box 3333, Mbombela, 1200

Submission platform: http://edmservices.ehlanzeni.gov.za (NEPTUNE)

Submission method: electronic only, via the Document Sharing and Collaboration Platform (NEPTUNE) at http://edmservices.ehlanzeni.gov.za

Submission format: PDF

Closing time: 12h00 on Tuesday, 17 November 2026

Submissions by telegram, fax, post or physical delivery will not be considered.

Tender documents must be completed in black ink (if printed), signed, and returned on the official issued PDF.

Returnable forms (all must be completed and signed):

• MBD 1 (Invitation to Tender): bidder and contact details, signed as the offer cover page.
• MBD 4 (Declaration of Interest): discloses whether any director/shareholder is in the service of the state or has a relationship with evaluators.
• MBD 6.1 (Preference Points Claim Form): claims B-BBEE and specific goal points.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses any past SCM abuse, fraud, contract termination, or municipal arrears.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Authority to Sign / Certificate of Authority for Joint Venture: authorises the signatory and any joint venture.

Mandatory attachments (all not older than 3 months unless stated):

• Full CSD report (must be attached to claim preference points)
• Certified ID copies of all company directors
• Certified CIPC company registration certificate
• Valid SARS PIN (or TCS certificate)
• Municipal account/s for the tenderer and each owner/director; if not available, lease agreements or confirmation of residence from a relevant authority
• Bank account confirmation letter with bank stamp, plus an affidavit confirming bank details (only if banking details are not verified on CSD)
• Joint Venture or Consortium Agreement if applicable
• Prices quoted must be firm, VAT inclusive, and valid for at least 30 days from offer date.
• Tenders from persons in the service of the state will not be considered.

Disqualification risks:

• Any mandatory document missing, unsigned, or older than 3 months.
• Failure to complete the pricing schedule table (Section A) or to transfer the total offer including VAT to MBD 1.
• Late submission regardless of reason.

Evaluation stages: 1) Responsiveness against mandatory requirements; 2) Functionality; 3) Price and specific goals under 80/20 system.

Minimum qualifying score: 70 out of 100 for functionality (only those who meet this are evaluated for price and preference).

Functionality scoring (100 points):

• Service provider experience (50 points):
• Five certified appointment letters/purchase orders from the past ten years – 5 points each (total 25)
• Five certified reference letters/completion certificates from the past ten years – 5 points each (total 25)
• References must be contactable.
• Human resource capacity (50 points):
• Project Leader (25 points): Bachelor's Degree, B-Tech or Advanced Diploma in Nature Conservation / Natural Sciences, specialising in Biodiversity or equivalent; at least 10 years' experience. Registration with EAPASA or SACNSP is preferable.
• Assistant Project Manager (15 points): National Diploma in Nature Conservation / Natural Sciences; at least 5 years' experience; registered with EAPASA or SACNSP or in the process of registering.
• Support Staff (10 points): certificate or equivalent in Environmental Management Sciences; at least 2 years' wetland experience.

Preference point system: 80/20 (price 80 points, specific goals 20 points).

Specific goals and points (max 20):

• 100% black-owned enterprise: 5 points
• More than 30% woman-owned: 2 points
• More than 30% youth-owned: 2 points
• More than 30% disability-owned: 2 points
• More than 30% military veteran-owned: 2 points
• EME located within Ehlanzeni District Municipality: 2 points (only if CSD physical address matches the proof of residence in 1.9)
• B-BBEE Level 1 contribution: 5 points

Preference points are claimed only with supporting documents as listed in the tender.

Service provider experience (50 points):

• Provide five certified appointment letters/purchase orders from the past ten years – 5 points each.
• Provide five certified reference letters/completion certificates from the past ten years – 5 points each.
• References must be contactable.

Key personnel requirements (50 points):

• Project Leader (25 points): Bachelor's Degree, B-Tech or Advanced Diploma in Nature Conservation / Natural Sciences, specialising in Biodiversity or equivalent; minimum 10 years' experience; registration with EAPASA or SACNSP preferable.
• Assistant Project Manager (15 points): National Diploma in Nature Conservation / Natural Sciences; at least 5 years' experience; registered with EAPASA or SACNSP or in the process of registering with a reference number.
• Support Staff (10 points): certificate or equivalent in Environmental Management Sciences; at least 2 years' wetland experience.

For all key personnel, attach CVs and certified copies of academic qualifications and membership certificates (not older than 3 months) to earn points.

Pricing Schedule – Section A: Site Clearance

Preliminaries:

• A.1.1 Site establishment and mobilisation – Sum, Qty 1
• A.1.2 Supervision and project management – Sum, Qty 1
• A.1.3 Health and safety compliance – Sum, Qty 1
• A.1.4 Hire of boat including operator – Day, Qty 10

Alien plant clearing:

• A.2.1 Manual removal of reeds – m², Qty 3500
• A.2.2 Manual removal of white lotus – m², Qty 2000
• A.2.3 Manual removal of water hyacinth – m², Qty 2593

Waste removal / disposal:

• A.3.1 Loading, transport and disposal of vegetation – Sum, Qty 1
• A.3.2 Wetland rehabilitation and clean up – Sum, Qty 1
• A.3.3 Environmental protection measures – Sum, Qty 1

Subtotal, add VAT at 15%, and total offer (including VAT) must be carried to MBD 1.

Pricing format:

• Prices must be firm, in South African Rand (ZAR), VAT inclusive, and valid for at least 30 days (special conditions state 90 days validity from closing date).
• Prices must not exceed values predetermined by National Treasury or transversal contract rates.
• All items in the pricing schedule must be quoted; failure renders the tender non-responsive.
• VAT must be shown as a lump sum on the tender summary, and the total including VAT transferred to the MBD 1 form.
• The total tender price is used for price evaluation.
• Prices must include all deliverables and project milestones.

Pricing schedule structure (Section A – Site Clearance):

• A.1 Preliminaries: site establishment and mobilisation (Sum, 1), supervision and project management (Sum, 1), health and safety compliance (Sum, 1), hire of boat including operator (Day, 10)
• A.2 Alien plant clearing: manual removal of reeds (m², 3500), manual removal of white lotus (m², 2000), manual removal of water hyacinth (m², 2593)
• A.3 Waste removal / disposal: loading, transport and disposal of vegetation (Sum, 1), wetland rehabilitation and clean up (Sum, 1), environmental protection measures (Sum, 1)

Payment: No explicit payment terms stated beyond standard GCC; municipality may negotiate rates after award.

Csd:

• Must be registered on the Central Supplier Database (CSD).
• Full CSD report not older than 3 months must be attached (needed to claim preference points).

Tax compliance:

• Valid SARS PIN (or TCS certificate) must be attached.
• For consortia/JVs/sub-contractors, each party must submit a separate TCS/PIN/CSD number.

Company registration:

• Certified CIPC registration certificate.
• Certified ID copies of all directors.

Banking:

• If banking details are not verified on CSD, a bank account confirmation letter (bank stamp, not older than 3 months) and an affidavit confirming bank details are required.

Residence / municipal account:

• Verifiable municipal account(s) not older than 3 months for tenderer and each owner/director; if not available, lease agreements or confirmation of residence from a relevant authority.

B-bbee:

• B-BBEE Level 1 contribution claims 5 preference points.
• Evidence: certified B-BBEE certificate; or sworn affidavit for EME/SME; or CIPC-issued certificate confirming annual turnover and black ownership.
• EME = annual turnover R10 million or less.

Eligibility exclusions:

• Persons in the service of the state may not bid.
• No bid will be accepted from persons listed on National Treasury's prohibited database or Register for Tender Defaulters.

Other declarations:

• MBD 4 (Declaration of Interest) – disclose any kinship, relationships with state employees or evaluators.
• MBD 8 – past SCM practices declaration (fraud/corruption convictions, contract termination, municipal arrears over 3 months).
• MBD 9 – independent bid determination certificate.

Site establishment includes conducting site induction and implementing health and safety requirements.

Health and safety compliance is a priced preliminary item in the pricing schedule (A.1.3).

The project must include environmental protection measures to prevent fuel and oil contamination and protect indigenous vegetation.

The project is part of wetland rehabilitation under the National Environmental Management: Biodiversity Act.

Environmental objectives: prevent fuel and oil contamination, protect indigenous vegetation, minimise disturbance to aquatic habitats.

Disposal of vegetation must comply with environmental requirements.

The final state must leave the wetland stable and clean.

The project supports ecosystem services such as flood attenuation, water filtration, erosion control, and water storage.

Contract duration: project must be completed within eight months (though scope section says approximately 3-4 weeks; the special condition takes precedence).

Cession/assignment: Neither the council nor the tenderer may cede or assign the contract without written permission.

Withdrawal: If the successful tenderer fails to execute the service, the municipality may cancel summarily and the tenderer is liable for any additional expense incurred (e.g., cost of fresh tenders or accepting a less favourable tender).

Negotiation: The municipality reserves the right to negotiate prices on items specified in the pricing schedule.

Notices: Any additions or alterations to the tender document will be issued as Notices to Tenderers and must be signed and returned with the tender.

Taxes and duties: All taxes and duties must be included in the price; no additional claims will be considered.

Standard GCC applies along with any special conditions.

Functionality evaluation (out of 100 points):

• Service provider experience (50 points)
• Human resource capacity (50 points)

Minimum threshold: 70 points.

After functionality, price (80 points) and specific goals (20 points) are scored under the 80/20 system.

The municipality is not bound to accept the lowest or any tender.