Tender Application Workspace for

• Submission is electronic only, via the Eskom eTendering system at https://eTendering.eskom.co.za.
• Bidders must register on the system and verify their email address before first login.
• A CSD number is required to access the system.
• Upload documents under the correct category (Technical, Commercial, Finance, etc.).
• Each file must not exceed 50MB; total upload size must not exceed 900MB.
• After uploading all documents, click 'Finalize Submission' and then 'Finalise and Close Submission' to complete the bid.
• A confirmation email with a submission ID will be sent; keep it for future enquiries.
• No physical submission is required.
• Returnable documents — all must be completed, signed and submitted with the bid:
• Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001): acknowledges and commits to Eskom's quality requirements.
• Quality returnables as listed in the List of Tender Returnable document (240-12248652), applicable to the selected quality category (1, 2, 3 or 4).
• Valid ISO 9001 certificate (or applicable QMS certificate) from an accredited body, unless excluded by the quality category.
• Latest internal and external audit reports, including nonconformities and corrective actions.
• Documented information on QMS roles, responsibilities and authorities (e.g., org charts, job descriptions, procedures).
• Draft contract quality plan specific to the scope of work, addressing ISO 10005 requirements.
• Example of an inspection and test plan (ITP) or quality control plan (QCP) from similar work, where applicable.
• Documented information for control of externally provided processes, products and services.
• Records of management review meetings (agenda, minutes, attendance registers).
• Failure to complete and sign Form A.
• Non-compliance with the quality requirements for the applicable category.

+ 41 more requirements in the full document analysis

• Bidders must be registered on the Eskom supplier database.
• Bidders must complete and sign Form A.
• Bidders must not be disqualified for non-compliance with the quality requirements.
• Quality categories (1 to 4) determine the level of quality documentation required. Only one category applies per procurement process, as indicated in Form A.
• Suppliers providing high-risk products or services, working on critical plant, or providing special processes are subject to capability and capacity assessment.
• Submission of the fully completed E-Tendering Training Acknowledgement Form within the prescribed period is mandatory. Failure to do so will result in disqualification from the procurement process.
• The provider must sign the Non-Disclosure Agreement (NDA) before receiving any confidential information.
• The provider must have the legal authority to enter into the agreement.
• No other eligibility criteria are stated in the provided document.
• The Supplier Declaration of Interest form is a mandatory returnable.
• Eskom employees and directors may not financially benefit from the procurement through private work with the supplier.
• The form requires disclosure of any conflicts of interest, including employment by Eskom, close family or associate relationships with Eskom employees/directors, business courtesies exchanged in the last 12 months, and other services rendered to Eskom entities if the supplier is…
• Bidders must be registered contractors acceptable to Eskom, as all contractors are bound by the Life-Saving Rules.
• No specific pre-qualification criteria (e.g., CSD, B-BBEE, CIDB) are stated in the available document; only compliance with Eskom's safety regulations and Life-Saving Rules is explicitly required.
• Basic compliance: must submit original and copy (paper) or upload (e-tendering).
• Mandatory returnables: all required documents must be present by closing.
• Pre-qualification criteria (if stipulated): must be met; no double counting.
• Functionality (if applicable): scored against criteria; must meet minimum threshold in Tender Data to proceed.
• Financial analysis: Eskom assesses financial risk; if risk too high or no mitigating factors, tenderer not considered.
• Price evaluation: per Tender Data, considering CPA, FOREX, commodity exposure, discounts, technical adjustment, PV, forecasted rates.

+ 18 more requirements in the full document analysis

• The document is a user manual for the Eskom eTendering system, not the tender specification. No technical specifications for the tactical response team are provided.
• This document is a supplier quality management specification (240-105658000, QM 58) that applies to all Eskom suppliers and sub-suppliers.
• It defines minimum quality requirements for evaluation, selection, registration, assessment, performance monitoring and auditing.
• Suppliers must develop, implement, maintain and continually improve a quality management system (QMS) conforming to ISO 9001 (latest revision).
• The QMS must include documented information such as a quality manual, quality plans, work procedures, work instructions and method statements.
• Suppliers must inform Eskom of any proposed changes to the QMS or staff that affect the quality system.
• Main suppliers must manage sub-supplier quality programmes and implement a performance management programme covering QMS verification, audits, assessments, nonconformity management, inspection and test plans, risk management, documentation and communication.
• Contract Quality Plans (CQPs) must comply with ISO 10005 and cover records management, access for inspection, final documentation submission, special processes (welding, NDE, etc.), personnel qualifications, storage and preservation instructions, and monitoring activities.
• CQPs must be submitted prior to work commencement (before kick-off or pre-fabrication meeting, whichever is earlier).
• Quality Control Plans (QCPs) / Inspection and Test Plans (ITPs) must cover all stages from contract review through commissioning, include intervention points (hold, witness), and be accepted by Eskom before work begins.
• Changes to accepted QCP/ITPs require Eskom agreement.
• QCP/ITPs must contain specific information including contract number, operations sequence, acceptance criteria, and intervention points.
• Quality kick-off meetings and mandatory pre-inspection meetings are required.
• Eskom may appoint resident inspectors and any inspection agency; suppliers must not obstruct them.
• Contract quality plans must be submitted within 30 days.
• Monthly quality performance reports are required.
• Eskom has rights of access to supplier premises at all reasonable times for measurement, testing and inspection.
• Eskom may suspend deliveries via cease delivery orders for non-conforming work.
• Preservation requirements must be followed.
• Nonconformities must be addressed within contractual conditions, with escalation for repeated nonconformities.

+ 35 more requirements in the full document analysis

• Preservation management programme requirements:
• Develop a documented programme for pre-operation preservation of physical assets (bulk materials, equipment systems, components, etc.).
• Ensure clear communication of preservation requirements to sub-suppliers.
• Monitor compliance with preservation programme requirements.
• Address temporary, long-term and in-transit preservation, including protection from atmospheric conditions, sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, etc.
• Include detailed procedures for application, use, monitoring and maintenance of coatings, coverings, fasteners, lines and other components.
• Ensure Eskom has free and unrestricted access to all preservation records for inspection and audit.

• The contractor must identify key people in Contract Data Part 2, including name, job, responsibilities, qualifications, and experience.
• No specific experience or qualification thresholds are stated in the document.

• Develop, implement, maintain and improve a formal QMS conforming to ISO 9001 (latest revision) or applicable equivalent.
• Tenderers must provide proof of safety, health, environmental, and quality (SHEQ) systems, policies, and capabilities at closing and/or contract award.
• All SHEQ costs and personnel must be included in the tender.

• Pricing must include all duties, taxes (including VAT), and levies.
• Arithmetical errors are corrected per Eskom rules; amount in words prevails.
• Part C2: Pricing Data includes pricing assumptions (Option A) and the price list.
• The contractor must complete the price list and state the tendered total of the Prices (or first forecast of Defined Cost plus Fee) exclusive of VAT.
• PAYE withholding consequences based on classification:

• No specific financial requirements (pricing format, bid security, bonds, guarantees, retention, payment terms, or turnover thresholds) are stated in this document.
• Include all duties, taxes (including VAT), and levies in rates and total price.
• Prices fixed for contract duration unless otherwise provided in the Invitation to Tender.
• State rates and prices in South African Rand unless instructed otherwise.
• No compensation for tender preparation costs.
• If security for performance is required, indicate at least two financial institutions you may approach; Eskom may reject unsuitable institutions.
• Insurance: Eskom's cover may be insufficient; seek qualified advice.
• The contract is a priced contract with price list (Option A), target contract with price list (Option C), or cost reimbursable contract (Option E) – the specific option is not stated in the document.
• The offered total of the Prices (or first forecast of Defined Cost plus Fee) must be stated exclusive of VAT; VAT at 15% is added.
• Assessment interval: between the 25th day of each successive month.
• Payment period: 4 weeks.
• Interest rate: publicly quoted prime rate of Standard Bank (for Rands) or LIBOR (for other currencies).
• The contractor must provide a tax invoice within one week of receiving a payment certificate; failure delays payment.
• The employer's VAT number (4740101508) must be included on each invoice.
• Performance bond (Option X13) and parent company guarantee (Option X4) are included as secondary options.
• ASGI-SA guarantee may be required.
• Proforma documents for these guarantees are provided in Part C1.3.
• The contractor's liability for indirect or consequential loss is limited to R0.00 (zero Rand).
• The contractor's total liability is limited to the total of the Prices, except for certain excluded matters (e.g., defects due to design, death/injury, IP infringement).
• The employer's liability for indirect or consequential loss is also limited to R0.00.

+ 4 more requirements in the full document analysis

• Must conform to ISO 9001 (latest revision) or an applicable equivalent standard.
• Form A (Tender and Contract Quality Requirements) must be completed and signed.
• No B-BBEE, CIDB, CSD, tax or other compliance requirements are stated in this document.
• No specific requirements found
• The Supplier Declaration of Interest form must be completed and signed under oath.
• It requires the supplier's registered legal name and company registration number, and the signatory's full name and capacity (e.g., member, director, partner).
• Contractors must comply with Eskom's Life-Saving Rules and related safety standards, including ISO 9001 Quality Management Systems and the Safety, Health, Environment and Quality Policy.
• Must comply with eligibility criteria in Tender Data; not under restriction to do business with Eskom or State-Owned Companies.
• 100% sub-contracting not permitted.
• CSD registration and valid tax compliance status required.
• B-BBEE: provide certificate/affidavit/CSD report as required. If pre-qualification, proof at closing; otherwise score zero under PPPFA.
• CIDB: if stipulated, must be registered at closing or capable within 21 working days; proof mandatory at closing, actual printout by contract award.
• SHEQ: provide proof of safety, health, environmental, and quality systems at closing and/or contract award; costs included in tender.
• Comply with NT Instruction Notes, PPPFA Regulations, B-BBEE Codes, COIDA, OHS Act, and Eskom SHEQ requirements.
• SDL&I Undertaking must be completed and submitted by contract award.
• Designated materials and thresholds information due by contract award.
• Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) apply as per CIDB standards for qualifying contracts.
• B-BBEE status: the contractor must notify the employer within 7 days of any change in B-BBEE status; an updated verification certificate must be submitted within 30 days.
• A decrease in B-BBEE status may lead to renegotiation or termination.
• Tax compliance: the contractor must provide a tax invoice with the employer's VAT number; tax clearance is implied but not explicitly stated.

+ 11 more requirements in the full document analysis

• No specific health and safety requirements are stated in this document beyond reference to the Safety, Health, Environment, and Quality (SHEQ) Policy (32-727) as an informative reference.
• The contractor must take all reasonable precautions to maintain the health and safety of persons in and about the execution of the service.
• The contractor warrants that the total of the Prices includes sufficient amount for compliance with the Construction Regulations and all applicable health and safety laws.
• The employer ensures ambient air conforms to prescribed asbestos standards (OEL 0.2 fibres/ml as 4-hour TWA; short-term 0.6 fibres/ml as 10-minute TWA).
• The contractor may stop work and leave the contaminated area if asbestos is identified until declared safe.

• Asbestos waste removal and disposal must be done by a registered asbestos contractor, instructed by the employer, and conducted in line with South African legislation.

• Submit contract quality plans within 30 days of award.
• Provide monthly quality performance reports.
• Comply with quality performance monitoring.
• The NDA is a standard confidentiality agreement between Eskom and the supplier/tenderer. Key obligations include:
• Confidential Information must be kept secret and used only for the stated project.
• The receiving party may share information only with its representatives on a need-to-know basis, who must also agree to confidentiality.
• The receiving party must indemnify Eskom against losses from unauthorised use or disclosure.
• On request, the receiving party must return or destroy all confidential material within 7 business days.
• The agreement lasts for 3 years after the end of the relationship.
• Breach must be remedied within 7 business days of written notice, otherwise Eskom may seek legal remedies including urgent proceedings and damages.
• The agreement is governed by South African law.
• Contract terms are governed by Eskom's Standard Conditions of Tender and the selected conditions of contract.
• Eskom may cancel the tender before contract conclusion, negotiate with selected tenderers, and is not liable for tender participation costs.
• Tender validity must be maintained; extension may be requested.
• Confidentiality of tender process is required.
• The successful tenderer must sign the Form of Agreement.
• Law of contract: South African law.
• Language: English.
• Period for reply: 3 days.
• Dispute resolution: adjudication (ICE-SA panel, appointed by AFSA if no agreement) and arbitration (Association of Arbitrators rules).

+ 16 more requirements in the full document analysis

• B-BBEE status change notification and potential termination.
• Confidentiality obligations.
• Waiver and estoppel.
• Tax invoice requirements.
• Compensation event notification deadline (8 weeks).
• Termination for business rescue.
• Prohibition on prohibited actions (ethics).
• Insurance provisions.
• Nuclear liability (Koeberg).
• Asbestos management and safety measures.
• Eskom accepts no liability for any loss or damages arising from the use of this pack.
• The completed pack must be returned to Eskom, with Group Tax copied on [email protected].
• The contractor is responsible for the accuracy and completeness of all information provided, and the pack will not be automatically updated with changes in legislation.
• The Eskom Supplier Integrity Pact is a pact between Eskom and its suppliers that prescribes ethical behaviour.
• Suppliers are required to read, complete, sign and submit the Integrity Declaration Form whenever they participate in any Eskom procurement process.
• Suppliers must maintain an impeachable standard of integrity, avoid conflicts of interest, not engage in dishonest or fraudulent practices, not offer gifts exceeding R1500, and report any unethical behaviour by Eskom employees.
• Eskom commits to fair, transparent, equitable, cost-effective and competitive procurement processes, and will implement a Supplier Discipline Process for contraventions, including suspension from the Vendor Database and referral to National Treasury.

• Pre-contract award quality requirements include four categories (1-4) of supplier quality requirements.
• Specific requirements are selected per tender using the List of Tender Returnables.
• General requirements: comply with eligibility criteria, no 100% sub-contracting, submit complete original and copy, sign tender, maintain validity, treat information as confidential, obtain latest specifications, attend compulsory site visit, include all taxes in prices, no alte…
• Contractors must complete the relevant evaluation pack (Pack A for companies/CCs/trusts, Pack B for individuals) and sign the required affidavits and declarations.
• The contractor or its duly authorised representative must declare that all questions have been answered truthfully.
• The pack applies from 1 March 2026 to 28 February 2027 and is subject to changes in tax legislation.

• Registration on the Eskom supplier database.
• QMS conforming to ISO 9001 (latest revision) and, unless excluded, a valid ISO 9001 certificate from an accredited body.
• Completion and signing of Form A.
• Additional evaluation criteria: basic compliance, mandatory returnables, pre-qualification criteria, functionality (if applicable), financial analysis, price evaluation, B-BBEE and Specific Goals scoring, ranking, objective criteria, and reverse e-auction as described in the mai…
• The evaluation determines tax classification through a series of tests: residence, number of employees, connected persons, 80% income, place/control/supervision, and dominant impression.

• All clarification requests must be addressed in writing to the Eskom Representative only. Eskom will publish all requests and responses on the platform where the tender was advertised.
• Name: Mosotho Phaahla
• Organisation: Eskom Holdings SOC Limited, Matla Power Station
• Address: Private Bag (no further details)
• Telephone: 017 612 6746
• Fax: 017 612 6312
• Email: [email protected]