Tender Application Workspace for

• Submission method: sealed envelope deposited in the bid box at SSA Headquarters Reception, Musanda Complex, R50 Delmas Road, Rietvlei, Pretoria (Joe Nhlanhla Street 377-JR, Rietvlei, Pretoria).
• Envelope must show the bid number, bid description and closing date.
• Closing time: 11:00 on 19 October 2026.
• Returnable documents (all must be completed and signed):
• SBD 1 (Invitation to Bid): cover page with bidder details and total bid price including VAT.
• SBD 2 (Application for Tax Clearance Certificate): original valid tax clearance certificate.
• SBD 3.2 (Pricing Schedule – Non-Firm Prices): detailed pricing proposal on company letterhead.
• SBD 4 (Bidder's Disclosure / Declaration of Interest): discloses state employment, relationships with procuring institution, and related enterprises.
• SBD 6.1 (Preference Points Claim Form): claims B-BBEE preference points.
• Schedule F (Qualifications and Experience): company activities, similar contracts, key personnel qualifications.
• Schedule G (Organisation Type): details of partners/members/directors.
• Schedule H (Organisational Structure): organogram and structure.
• Schedule I (Details of Supplier's Office): physical address and contact details.
• Schedule J (Financial Particulars): audited financial statements and proof of financial resources.
• Schedule K (Security Clearance Requirements): declarations and security questionnaire.
• Proof of authority to sign (e.g. company resolution).
• Detailed price quotation on company letterhead.
• B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• CSD registration number or willingness to register.
• Failure to comply with any of the above particulars may render the bid invalid.

+ 5 more requirements in the full document analysis

• Phase 1: Administrative compliance – bid documents checked against the required list.
• Phase 2: Mandatory requirements and industrial certificates – bidders must bid for all mandatory requirements; failure disqualifies.
• Phase 2(a): Specification compliance – proposals must conform at least 80% to the specifications.
• Phase 2(b): Technical/functionality evaluation – minimum qualifying score of 70 points out of 100; bids below this are disqualified.
• Phase 3: Price and B-BBEE evaluation under the 80/20 preference point system (Preferential Procurement Regulations, 2022).
• 80 points for price (lowest acceptable price scores 80; others proportionally).
• 20 points for B-BBEE status level of contributor.
• Bidders not submitting a B-BBEE certificate/affidavit score 0 for B-BBEE but are not disqualified.
• Total points = price points + B-BBEE points, rounded to 2 decimal places.
• Tie-break: highest B-BBEE points; if still tied, highest functionality score; if still tied, drawing of lots.
• The SSA may negotiate price with the preferred bidder.
• The SSA may invite bidders for presentations and may conduct site visits as part of due diligence.

• The State Security Agency (SSA) seeks to appoint an established and experienced company to provide scientifically validated assessment solutions for a period of 5 years, renewable annually based on performance.
• Scope: The bidder must provide a proposal covering:
• Assessment products/solutions for selection, development and talent management (e.g. job analysis tool, personality questionnaire, ability tests, competency-based interview dictionary, development advice pack).
• Administration platforms: paper-and-pencil, stand-alone desktop, or online.
• The proposal must specify for each item: level of compliance, non-compliance, and type/nature of offer.
• Detailed information and price for each item; failure to do so invalidates the bid.
• Cost breakdown per sub-item and subtotal for each item.
• Mapping competencies and assessment products to the SSA competency framework, including assessment matrices.
• Training on providing developmental feedback to candidates.
• Telephonic technical support.
• Psychometric research support (trend analyses, talent analytics, validation studies).
• Legal support if tools are disputed in court.
• Best practice guidelines.
• Professional support of a registered psychologist expert in occupational assessment.

• Pricing must be inclusive of VAT.
• Pricing schedule: SBD 3.2 (Non-Firm Prices) – price adjustments allowed at specified periods.
• Offer validity: 150 calendar days from closing date.
• Audited financial statements (income statement, balance sheet, cash flow) for the last two years.
• Bank statements for all accounts for the last six months.
• Proof of financial resources from the bidder's financial institution.
• Failure to submit financial particulars in full renders the bid invalid.
• No bid security or guarantee specified.

• Tax compliance: Must be tax compliant with SARS at submission, during and at award. Submit original valid Tax Clearance Certificate (SBD 2).
• CSD: Must be registered on the Central Supplier Database or be willing to register.
• Security clearance: Successful bidder must obtain positive security clearance; company and individuals undergo vetting.
• Default clearance level is 'confidential'; 'secret' may be required.
• Cost of clearances is for the bidder's account.
• Declarations: SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim Form) must be signed.
• No collusive bidding; bidders must not be on Register for Tender Defaulters or List of Restricted Suppliers.
• Consortium/JV: Each party must be tax compliant, submit B-BBEE certificate, and consolidated B-BBEE certificate for preference points.