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View public tender detailsProvince
Western Cape
Closing Date
19 October 2026 at 11:00
Estimated Value
Value not specified
The department of forestry, fisheries and the environment requires supply and delivery of six lubricant and fuel items for use in antarctica, comprising engine oils, hydraulic oil, unleaded petrol, and antifreeze concentrate. All goods must be delivered to east pier, v&a waterfront, cape town, with petrol pumped directly into a fuel tank at that location. The single most consequential bidder consideration is the mandatory petroleum wholesale licence, which must accompany the bid and without which disqualification is automatic; additionally, the antarctic operating environment demands products suitable for extreme cold conditions, and bidders must price all delivery costs and taxes into a firm, all-inclusive bid.
Quick Summary
- National - Environment, Forestry and Fisheries
- Western Cape
- Closes 19 October 2026 at 11:00 (3 days left)
AI-Analyzed Compliance Requirements
66 pointsPoint-by-point requirements consolidated and deduplicated from 1 analyzed document.
Submission Requirements
12- Submission method: email
- Address: [email protected]
- Attention: Andiswa Charlie
- Closing: 19 October 2026 at 11:00
- Quotations must be on company letterhead with banking details and VAT per item
- Validity: 90 days from closing date unless otherwise stated
- SBD 4 (Declaration of Interest): discloses state employment and conflicts of interest; false information disqualifies
- SBD 6.1 (Preference Points Claim): claims specific goals points; must be complete and signed
- Late submission
- Unsigned or omitted returnable forms
- Failure to submit mandatory petroleum wholesale licence
- Delivery before official purchase order received
Evaluation Criteria
12- Preference point system: 80/20 (price 80 points, specific goals 20 points)
- Applicable to quotations up to R1 000 000
- Lowest acceptable tender receives maximum points
- Formula: Ps = 80(1 − (Pt − Pmin)/Pmin)
- Specific goals (20 points) — claimable categories (mutually exclusive, 20 points each):
- More than 50% Black ownership: 20 points
- More than 50% Women ownership: 20 points
- More than 50% ownership by people with disabilities: 20 points
- Petroleum wholesale licence (must submit with bid; non-compliance disqualifies)
- Request additional documentation to validate claims
- Negotiate with preferred tenderer
- Not appoint any tenderer
Technical Requirements
9- Scope: Supply and delivery of lubricants for use in Antarctica
- Full synthetic engine oil (Duron UHP 5W40) — 205L drum × 10
- Synthetic blend engine oil (Duron SHP 15W40) — 205L drum × 10
- Hydraulic oil (Hydrex MV Arctic 15) — 205L drum × 5
- Unleaded petrol 95 — 3 000 litres (pumped into fuel tank at East Pier)
- Antifreeze concentrate 96% (P-AF 100) — 25L drum × 30
- Delivery: All delivery costs and applicable taxes (VAT, PAYE, income tax, UIF, SDL) included in bid price
- Destination: prescribed location (East Pier, V&A Waterfront, Cape Town for petrol)
- Brand note: Pictures or brand names are illustrative only; equivalent specifications accepted
Financial Requirements
11- Pricing: Firm prices until delivery; no price adjustments except for rate of exchange movements
- All-inclusive pricing: delivery costs, VAT, PAYE, income tax, UIF contributions, SDL included
- VAT must be shown per item where applicable
- Item descriptions
- Validity period
- Banking details
- Contact details
- CSD number
- Financial capacity: No explicit turnover threshold stated
- Bid security: None stated
- Payment terms: Not specified beyond all-inclusive delivery pricing
Compliance & Regulatory
12- CSD registration (report or MAAA number required)
- SARS tax status PIN or CSD number/report
- Valid tax compliance for entire contract term (Income Tax Act, VAT Act)
- B-BBEE and ownership evidence (for preference points):
- SANAS/CIPC accredited B-BBEE certificate, or sworn affidavit indicating ownership levels
- CIPC ownership certificate
- Medical certificate with practitioner practice number (if claiming disability points)
- Compulsory if taxable supplies exceed R1 million in any 12-month period
- Voluntary registration permitted above R50 000 threshold
- SBD 4: Declaration of Interest
- SBD 6.1: Preference Points Claim Form
- Must remain compliant with all applicable tax legislation for contract duration
Contractual Terms
4- Request additional information to validate bidder submissions including preference claims
- Decline to appoint any tenderer
- Late delivery consequence: Order cancellation and possible inclusion on National Treasury Database of Restricted Suppliers
- Tax compliance: Required for entire contract duration
Evaluation criteria
6- 80/20 preference point system
- Price: 80 points
- Specific goals: 20 points
- Specific goals (20 points maximum, one category only):
- Mandatory pre-qualification: Petroleum wholesale licence required with bid submission
- DFFE may request proof of any claim and reserves right not to award
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
16 Oct 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Supply and delivery of Lubricants
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Check My ReadinessImportant Dates & Timeline
2 key dates
Tender Closing Date
19 October 2026 at 11:00
3
Days Left
Tender Published
7 October 2026
Tender was published
Tender Closing Date
19 October 2026 at 11:00
Final deadline for submission
National - Environment, Forestry and Fisheries
Managing environmental management, biodiversity conservation, climate change mitigation, forestry, and fisheries, DEFF procures environmental monitoring, conservation, fisheries management, and professional services. Tenders SA's AI Tender Matching surfaces environmental RFQs, while compliance gap analysis validates your environmental permits, marine certifications, and professional registrations. Historical award data, competitor tracking, and exportable reports help you bid effectively in this national department.
Contact Information
www.dffe.gov.za/Key Personnel
AI Document Analysis Stages
- Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
- Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
- Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
- Document read
- Compliance review
- Bid-ready summary
DFFE RFQ 218 LUBRICANTS 2026.pdf
78% Medium ConfidenceAI Analysis Summary
Recommended Actions
DFFE RFQ 218 LUBRICANTS 2026.pdf
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Supply and delivery of Lubricants
National - Environment, Forestry and Fisheries tender in Western Cape. Closing 10/19/2026. Supply and delivery of Lubricants...
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How it Works
Organization
National - Environment, Forestry and Fisheries
Contact Person
Andiswa Charlie
Phone
012-399-9892
[email protected]
Website
www.dffe.gov.za/
Address
473, Steve Biko Rd & Soutpansberg Rd, Arcadia, Pretoria, 0083, South Africa
19 October 2026 at 11:00
Location
Western Cape
Closing Date
19 October 2026 at 11:00
Organization
National - Environment, Forestry and Fisheries
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