Tender Application Workspace for

• Annexure A must be signed by the bidder.
• Signing confirms that the drawings and specifications have been reviewed, all requirements considered, and that the quotation includes all labour, materials, equipment and works necessary to complete and install the scope as specified.
• Submission method and address are not stated in the provided document. Closing time is 11:00 on 23 October 2026.
• Submission method: email
• Submission email: [email protected], [email protected], [email protected], [email protected]
• Returnable documents (all must be completed, signed and submitted):
• Completed Request to Quote submission (all pages filled in where applicable)
• SBD 4 (Bidder's Disclosure): declares any employment by an organ of state, relationships with procuring institution staff, and interests in other enterprises; failure to disclose all CSD-registered active companies linked to directors leads to disqualification.
• SBD 6.1 (Preference Points Claim Form): claims preference points for specific goals under the 80/20 system.
• Valid B-BBEE certificate or sworn affidavit.
• Full, current CSD report (not older than the publication date of this advertisement) reflecting active and compliant tax status, complete company details, and CSD MAAA number.
• Valid SARS Tax Compliance Status (TCS) PIN and Income Tax Reference Number.
• Detailed pricing structure inclusive of VAT.
• Portfolio with at least three relevant projects completed within the past five years, including pictures, descriptions, completion dates, and client contact details.
• Every page of Annexure A signed, acknowledging review of drawings and specifications and that the quoted price covers all works.
• Any required administrative document omitted.
• Bid not filled in correctly or completely, or not complying with specifications.
• Submission after the closing date and time.
• Supplier not registered on CSD or with non-compliant tax status.
• Any alterations to the tender document other than filling in bidder details and price.

+ 1 more requirement in the full document analysis

• No evaluation criteria (scoring, preference points, minimum qualifying score) are stated in the provided document. The bidder must sign Annexure A and attend the compulsory site inspection.
• Evaluation is based on the 80/20 preference point system:
• Price: 80 points
• Specific goals: 20 points
• Mandatory requirements before price and preference evaluation:
• CSD registration with active and compliant tax status.
• Completed SBD 4 and SBD 6.1.
• Detailed pricing structure.
• Signed Annexure A.
• Specific goals points (based on black ownership):
• 50% or more black ownership: 20 points
• Less than 50% black ownership: 10 points
• 0% black ownership: 0 points
• Iziko reserves the right not to award to any bidder, to retract the quotation, or to reduce deliverables.
• The lowest or only quotation will not necessarily be accepted.
• Iziko may consider the risk of fruitless and wasteful expenditure, abnormally low bids, material irregularities, and may not consider bids from bidders in litigation with Iziko or with a proven poor record of accomplishment.
• No evaluation criteria are stated beyond the requirement to sign Annexure A. A compulsory site visit is mandatory before work commences.

• Scope: supply and installation of multichannel/spatial audio for two exhibitions at Iziko Museums of South Africa.
• Pneuma: For Mbizo & Mongezi (2026) by Zara Julius:
• 6.1-channel sound installation (7-channel playback) dedicated to exiled South African jazz musicians Johnny Mbizo Dyani and Mongezi Feza.
• Features a 'chamber orchestra of breath' with six voices of circular breathing.
• Physical setup: field of sand (6.3m x 8.6m) centered in a 9.2m x 12.2m gallery, with two dark-stained hardwood church pews facing each other.
• Audio hardware: six active studio monitors (JBL Control 2) on 1.2m stands forming a wide hexagon around the seating area, paired with an active 11-inch subwoofer.
• Playback: BrightSign XT4 player via USB through a 7+ channel audio interface (Behringer U-Phoria UMC1820).
• Acoustic expectation: looped soundscape calibrated for intimate yet relatively loud listening, requiring precise spatial balancing of mids, lows, and highs across all channels to suit the room's reverberation.
• A full day of calibration is necessary.
• Ambient sound installation with multiple speaker zones (7 speaker zones indicated).
• Includes new power outlets (floor box, ceiling, wall, pillar), track lighting upgrades, and integration with other exhibition elements.
• Speaker placement is approximate and will be determined during installation and system calibration in coordination with exhibition designers.
• Set dressing generally commences approximately 500mm above finished floor level; speaker placement expected to fall broadly within this area.
• All work must strictly adhere to specified dimensions and comply with National Building Regulations SANS 10400.
• On-site verification of dimensions and levels is mandatory before commencement of any work.
• Confirmation of dimensions on-site is required before production of shop drawings, manufacturing, or placing orders for components.
• Drawings to be interpreted in conjunction with details, schedules, drainage drawings, internal elevations, and other specialist drawings.
• In case of conflicting information, refer discrepancies to the architect, exhibition designers, and responsible consultants prior to initiating construction.
• The supplier must take all necessary site measurements and verify all dimensions before commencing the job. Dimensions on drawings are for reference only.
• The supplier must satisfy themselves that their proposed construction and quote can be successfully installed as per Annexure A.

+ 36 more requirements in the full document analysis

• Attend the compulsory site inspection to familiarise with installation environment, site access, existing building conditions, and any constraints affecting fabrication or installation.

• The appointed service provider must demonstrate specialist experience in multichannel and spatial audio installations, particularly in museum, gallery or contemporary art environments.
• Required competencies include: acoustic assessment and room analysis; multichannel/spatial audio systems and discrete channel routing; loudspeaker deployment and system design; system measurement, calibration and tuning; experience with 6.1 sound installations; bass management a…
• DAW and multichannel playback systems.
• Bidders must provide verifiable evidence of at least 3 relevant projects completed within the past 10 years, demonstrating experience in sound installation, spatial/multichannel audio, and working within public gallery, museum or contemporary art contexts.
• The portfolio must include pictures, descriptions of work done, completion dates, and client contact details.
• Projects should demonstrate experience in multichannel/spatial audio and/or calibration and/or sound design for exhibition, immersive theatre, gallery, theatre, or similar environments.

• Pricing must be provided as a detailed cost schedule inclusive of VAT, covering all costs, disbursements, escalations, and overtime.
• The schedule must follow the table provided in the RFQ, with items for acoustic room analysis, AV installation, system calibration/tuning/mix adaptation, additional calibration days, user/technical manual, audio editing and soundscape production, looping and mastering, capped st…
• No price variation after award.

• Stock audio licensing allowance: R10,000 for third-party environmental sound recordings, subject to prior written approval from Iziko and supported by documentation.
• No other financial requirements (bid security, bonds, guarantees, retention, payment terms) are stated in the provided document.
• Pricing format: Cost schedule inclusive of VAT, detailing all costs, disbursements, production costs, and overtime. No variation after award.
• B: AV installation and system setup (3 artworks)
• C: System calibration, tuning and on-site mix adaptation (2 days for MTN UJ 2 artworks; 1 day for Amanzi eAfrica installation)
• E: User/technical manual (3 artworks)
• F: Audio editing and soundscape production (Amanzi eAfrica installation)
• G: Looping and mastering (Amanzi eAfrica installation)
• H: Capped allowance for licensed third-party recordings or original recordings: maximum VAT-inclusive R10,000, subject to prior approval and supporting documentation.
• Not a guaranteed payment; unused portion not payable.
• I: Travel, disbursements and other incidental costs (as per Annexure A, in Rand value)
• Quotation validity: Minimum 60 days from closing date.
• All expenditure against this allowance requires prior written approval from Iziko.
• Expenditure must be tracked and supported by relevant invoices, receipts and licensing documentation.

• Compliance with National Building Regulations SANS 10400 is required.
• No other compliance requirements (CSD registration, tax clearance, B-BBEE, CIDB grading, CIPC) are stated in the provided document.
• SBD forms: Complete and submit SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim Form).
• Declaration: Confirm no appearance on Register of Tender Defaulters, no convictions for fraud or corruption in last five years, no association with other tendering entities or conflict of interest, and that information is true and correct.
• Consent: By signing, bidder consents to use of personal information and confirms consent from shareholders/directors; failure to provide information may lead to disqualification.

• The Amanzi eAfrica installation uses environmental field recordings (rainfall, children playing, flowing streams, frogs, hippos, fish eagles) to evoke water and wildlife.
• The soundscape must be balanced to avoid harsh audio spill or acoustic clashing, and must transition appropriately towards the Lucid Dreams installation to avoid audio overlap or interference.
• No specific environmental compliance requirements are stated.

• The proposal and appended documentation form the basis for a formal contract to be negotiated and concluded between Iziko and the preferred service provider.
• A mere offer and acceptance does not constitute a formal contract.
• Quotations must be valid for a minimum of 60 days from closing date.
• Pricing schedule and formal quotation must include all applicable costs with no variation after award.
• The stock audio licensing allowance (R10,000) is capped, requires prior written approval, and is not a guaranteed payment.

• 0% = 0 points.