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View public tender detailsProvince
Gauteng
Closing Date
19 October 2026 at 11:00
Estimated Value
Value not specified
The state security agency requires the supply and delivery of server spares, including memory modules, capacitors, power supplies, hard drives, filler panels, and power cables, all new or remarketed, as specified in the item list. Bidders must submit a complete quotation on official forms, including sbd 4 and proof of b-bbee status to claim preference points, with evaluation under the 80/20 preference point system. The most consequential consideration is that quoting on fewer items or quantities than requested will invalidate the quotation, and all required documents must be submitted by the closing time.
Quick Summary
- State Security Agency
- Gauteng
- Closes 19 October 2026 at 11:00 (3 days left)
AI-Analyzed Compliance Requirements
58 pointsPoint-by-point requirements consolidated and deduplicated from 1 analyzed document.
Submission Requirements
16- Submission method: email to the State Security Agency.
- Returnable documents (all must be completed, signed and submitted):
- Official quotation on company letterhead, stamped, showing physical address, telephone numbers, company registration number, VAT registration number (if VAT claimed), date and signature.
- SBD 4 (Bidder's Disclosure): discloses any relationship with state employees or the procuring institution; false declarations disqualify the bid.
- SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system.
- Proof of B-BBEE status level (verification certificate or sworn affidavit for EMEs/QSEs) if claiming preference points.
- Valid tax clearance certificate (original) or SARS TCS PIN / CSD number.
- CSD registration number.
- Certificate of good standing with the Compensation Fund (where applicable).
- Health and Safety file (where applicable).
- Proof of authority to sign (e.g. company resolution).
- Late submission.
- Quoting on fewer items or quantities than requested.
- Omitting SBD 4.
- Failure to provide CSD number or tax compliance particulars.
- Bids from persons in the service of the state or entities with such directors/members.
Returnable Documents
1- Bids must be submitted on official forms (not re-typed) and delivered by the closing time. Late bids are not accepted. The successful bidder must sign SBD 7 (Contract Form).
Evaluation Criteria
13- Evaluation system: 80/20 preference point system (PPPFA, Preferential Procurement Regulations 2022).
- Price: maximum 80 points.
- B-BBEE status level of contributor: maximum 20 points.
- Level 1: 20 points
- Level 2: 18 points
- Level 3: 14 points
- Level 4: 12 points
- Level 5: 8 points
- Level 6: 6 points
- Level 7: 4 points
- Level 8: 2 points
- Non-compliant: 0 points
- No minimum qualifying score is stated.
Technical Requirements
11- Supply and delivery of server spares (new or remarketed) as per the item list:
- P21674-001 HPE 32GB DDR4-3200 SDRAM for HPE DL380 Gen10 – 10 units
- 660093-001 HP FBWC Capacitor pack with cable for HPE DL380 G8 Server – 3 units
- P49169-001 HPE 580W PSU for HPE MSA 2060 Storage – 3 units
- P13246-001 HPE MSA 1.8TB SAS 10K SFF for MSA2062 – 15 units
- P30562-001 HPE 2.4TB SAS 10K SFF for HPE DL380 Gen10 – 15 units
- BW929A HPE 1U 100-pack Black universal Filler Panel – 6 units
- 16GB DDR4 3200 SODIMM Memory Module – 5 units
- C14-C15 1.2m/1.8m Power Cables – 10 units
- Samsung 870 EVO or Crucial BX500 4TB for HPE DL380 Gen10 – 3 units
- Delivery period must be stated in the quotation.
Financial Requirements
4- Pricing: total bid price inclusive of VAT.
- Payment: within 30 days of receipt of original invoice and statement.
- Quotation validity: 30 days.
- No bid security, bonds, guarantees or retention are stated.
Compliance & Regulatory
4- Submit SARS TCS PIN or a printed TCS certificate, or a CSD number if no TCS PIN is available.
- Each party in a consortium/JV/sub-contracting arrangement must submit a separate TCS certificate/PIN/CSD number.
- Valid tax clearance certificate (original) required for goods/services above R30 000.
- CSD: registration on the Central Supplier Database is mandatory; provide CSD number.
Special Conditions
1- The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations 2021/22, the General Conditions of Contract (GCC), and any applicable special conditions.
Other Requirements
5- Bidders must be tax compliant and provide a SARS TCS PIN or CSD number.
- Each consortium/JV/sub-contractor party must submit separate tax compliance evidence.
- Quotations must be on company letterhead, valid for 30 days, and include company registration number, VAT number (if applicable), physical address, telephone numbers, date and signature.
- Quoting on fewer items/quantities invalidates the quotation.
- SBD 4 is mandatory.
Evaluation criteria
2- Evaluation uses the 80/20 preference point system: 80 points for price, 20 points for B-BBEE status level.
- B-BBEE points are awarded per the standard table (Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0).
Contact
1- Enquiries: Nonhlanhla Vilakazi, email [email protected], telephone 012 426 2331.
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
16 Oct 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Supply & Delivery of Server Spares
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Check My ReadinessImportant Dates & Timeline
2 key dates
Tender Closing Date
19 October 2026 at 11:00
3
Days Left
Tender Published
12 October 2026
Tender was published
Tender Closing Date
19 October 2026 at 11:00
Final deadline for submission
State Security Agency
Contact Information
Key Personnel
AI Document Analysis Stages
- Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
- Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
- Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
- Document read
- Compliance review
- Bid-ready summary
RFQ server spares.pdf
85% High ConfidenceAI Analysis Summary
Recommended Actions
RFQ server spares.pdf
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Supply & Delivery of Server Spares
State Security Agency tender in Gauteng. Closing 10/19/2026. Supply & Delivery of Server Spares...
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How it Works
Organization
State Security Agency
Contact Person
Nonhlanhla Vilakazi
Phone
083-327-9165
[email protected]
Address
Third Floor, Fourth Floor, Pencardia 2, 503 Pretorius St, Arcadia, Pretoria, 0002, South Africa
19 October 2026 at 11:00
Location
Gauteng
Closing Date
19 October 2026 at 11:00
Organization
State Security Agency
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