Tender Application Workspace for

• Submission method: email only
• Submission email: [email protected]
• Do not copy (CC) any ACSA employee when returning the bid.
• Split the submission into at least four separate attachments, each no larger than 4MB; a single large attachment is not acceptable.
• Use the official bid forms as issued — retyped documents are not accepted.
• Every page must be signed or stamped by the bidder as proof that the bid documents have been read.
• The bid must be signed by a person authorised to act for the bidder, with proof of authority such as a company resolution attached.
• Bids received after the closing time will not be considered.
• No changes to a submission are allowed after the closing date.
• Returnable documents — all must be completed, signed and submitted:
• SBD 3.3: priced offer on the supplied pricing schedule.
• SBD 4: bidder's disclosure of interests and independent bid determination.
• SBD 6.1: preference points claim for specific goals.
• Declaration of Interest and Politically Exposed Persons form, supported by identity documents for directors, trustees, members, shareholders and senior management.
• Confidentiality and Non-Disclosure Agreement.
• B-BBEE certificate and scorecard, or a B-BBEE QSE/EME affidavit.
• Verifiable medical certificate or report confirming disability, where a disability preference is claimed.
• SARS tax compliance status PIN.
• Certificate of Incorporation showing the ownership split.
• Central Supplier Database (CSD) report.

+ 7 more requirements in the full document analysis

• SBD 3.3: priced offer.
• SBD 4: bidder's disclosure form.
• SBD 6.1: preference points claim form.
• SARS tax PIN.

• Preference point system: 80/20
• Price: 80 points
• Specific goals: 20 points
• Total: 100 points
• B-BBEE Level 1: 5 points
• B-BBEE Level 2: 4.5 points
• B-BBEE Level 3: 4 points
• B-BBEE Level 4: 3 points
• B-BBEE Level 5: 2 points
• B-BBEE Level 6: 0.5 points
• B-BBEE Level 7: 0.3 points
• B-BBEE Level 8: 0.1 points
• Majority black youth-owned entity: 5 points
• Majority owned by persons with disabilities: 5 points
• Non-compliant contributor: 0 points
• Preference points are awarded only where the supporting proof is submitted with the bid; without proof the claim is treated as not made.
• ACSA may require a bidder to substantiate any preference claim before or after adjudication.
• No minimum qualifying score for functionality is stated.
• ACSA reserves the right to award the whole or part of the bid, split the award, negotiate with shortlisted bidders, award to a bidder other than the highest scorer on objective grounds, reject the lowest acceptable bid, or cancel the bid.

• Catering for ACSA stakeholder engagement at Kimberley Airports, covering the CEO's road show, the RGM's road show and four quarterly MANCO sessions.
• CEO's road show and RGM's road show (identical requirements for each):
• Décor: draping, red carpet, clear Tiffany chairs with cushions.
• Panel chairs (couches): 5.
• Coffee tables: 3.
• Welcome drinks at a set table: 65.
• Lunch: starch, gravy, two vegetables, two types of meat and green salad — 65 covers; serving time to be confirmed.
• Breakfast: fruit and cheese platter, muesli and yoghurt, healthy wraps and muffins — 20 covers.
• Soft drinks: 330ml drinks served with lunch — 65.
• Water: 100.
• Coffee station with coffee, tea and cappuccinos; serving time to be confirmed.
• PA and sound system, microphones, Perspex podium and a presentation screen.
• MANCO sessions Q1, Q2, Q3 and Q4 (identical requirements for each):
• Dietary requirement: vegetarian and Halaal meals must be catered for at every event.

• The schedule covers the CEO's road show, the RGM's road show and MANCO sessions Q1 to Q4.
• Panel chairs (couches) and coffee tables.
• Lunch — starch, gravy, two vegetables, two types of meat and green salad, with vegetarian and Halaal options.
• Quantities differ per event. The bidder must show the total excluding VAT, the VAT amount and the total including VAT.

• Prices must be quoted on the supplied pricing schedule, per item, showing the total excluding VAT, the VAT amount and the total including VAT.
• Quoted prices must remain firm for the bid validity period of 120 business days; price changes are considered only in exceptional circumstances.
• Bid security: none stated.
• Contract penalty
• Unauthorised use of ACSA intellectual property, or failure to follow ACSA brand requirements and protocols, attracts a penalty equal to 2% of the bidder's annual turnover in the financial year in which the breach occurred.

• CSD registration: bidders must be registered on the Central Supplier Database and provide a CSD number where no tax compliance PIN is available.
• ACSA will not award to a bidder whose tax affairs are not in order.
• A printed TCS certificate may be submitted instead.
• Consortia, joint ventures and subcontractors must each provide their own TCS certificate, PIN or CSD number.
• Exclusion: bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• Security vetting: ACSA is a National Key Point; bidders may be vetted depending on the goods or services supplied, and ACSA will not contract with a bidder that fails to comply.
• All submitted documents and information must remain valid for the duration of the contract; expired documents must be replaced and any change reported to ACSA immediately.

• Defines confidential information and limits its use to the purpose of the potential agreement.
• The service provider must safeguard confidential information, may copy it only where strictly necessary (marking copies confidential), and must return or destroy material on request.
• Third parties, affiliates and consultants given access must be bound by the same terms; the service provider indemnifies ACSA for unauthorised disclosure.
• Confidentiality obligations run for 5 years, or 1 year from the last disclosure.
• Governed by South African law, with the High Court of South Africa having jurisdiction.
• Includes standard provisions on severability and notices.

• ACSA is a National Key Point and must comply with national security legislation.
• ACSA will not enter into a contract with a bidder that does not comply with the vetting requirement.

• Preference point system: 80/20 — price 80 points, specific goals 20 points.
• B-BBEE Level 1: 5
• B-BBEE Level 2: 4.5
• B-BBEE Level 3: 4
• B-BBEE Level 4: 3
• B-BBEE Level 5: 2
• B-BBEE Level 6: 0.5
• B-BBEE Level 7: 0.3
• B-BBEE Level 8: 0.1
• Majority black women-owned entity: 5
• Non-compliant contributor: 0

• Enquiries
• Contact: Sandra Sebokolodi
• Role: Buyer
• Telephone: 011 723 2636
• Email: [email protected]
• Clarification requests close: 13 October 2026 at 16:00
• Bidders may not contact any other ACSA employee about this bid.