Tender Application Workspace for

• Returnable documents: SBD 6.1 Preference Points Claim Form, completed and signed.
• The form must indicate the company type and claim preference points for specific goals.
• Fraudulent claims may lead to disqualification, contract cancellation, restriction from doing business with organs of state for up to 10 years, and criminal prosecution.
• Returnable documents: none specified beyond the security measures annexure.
• The bidder must implement the technical and organisational security measures described in Annexure A and initial each page where indicated.
• No submission method, address, or closing time is stated in the provided document.
• Bidder's Disclosure (SBD 4): discloses whether the bidder, its directors, trustees, shareholders, members, partners, or controlling persons are employed by the state, have relationships with procuring institution staff, or have interests in related enterprises.
• Must be completed and signed.
• Certificate of Independent Bid Determination (SBD 9): certifies the bid was prepared independently, without collusion or disclosure of terms to competitors.
• Submission method: not specified in the document.
• Closing time: 11:00 on 16 October 2026.
• Submission method: email only.
• Submission email: [email protected]
• Use RFQ reference PR10118841 in the subject line and all correspondence.
• Quotations received after the closing time will not be considered.
• SBD 4 (Bidders Disclosure): discloses any interest or connection with the state.
• SBD 6.1 (Preference Points Claim under PPR 2022): claims preference points.
• Annexure A (Security Measures): acknowledges security obligations.
• HPCSA registration certificates for both paramedics (see compliance requirements).
• Failure to follow these instructions will result in the quotation not being considered.

• Evaluation uses the 80/20 preference point system.
• Maximum points: 80 for price, 20 for specific goals.
• Specific goals and points: Historically disadvantaged individuals – 10 points;
• Women – 8 points;
• Persons with disability – 2 points.
• Bidders must complete and submit SBD 6.1 to claim these points.
• Bidders must have policies in place to comply with RAF requirements and POPIA.
• They must handle personal and sensitive data in compliance with applicable data protection laws.
• Third-party service providers handling PII must be screened or vetted and sign a data protection agreement.
• Bidders must inform RAF immediately of any data breaches or security incidents.
• RAF may conduct security screening or vetting of company directors and resources.
• Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• No specific scoring split or minimum qualifying score is stated.
• Evaluation is in two phases.
• Phase 1 – Mandatory requirements: bidders must comply with all mandatory items, including HPCSA registration of paramedics.
• Bidders failing any mandatory requirement are disqualified and not evaluated further.
• Phase 2 – Price and specific goals: evaluated on the 80/20 preference point system.
• Price: 80 points
• Specific Goals: 20 points
• Total: 100 points

+ 1 more requirement in the full document analysis

• The service provider must implement technical and organisational security measures to protect RAF confidential files, data, and documents. Specific requirements include:
• Document handling and transportation: lockable containers or packaging to prevent loss, theft, or damage.
• Record keeping: accurate records of each document stored, including location, access history, and retention schedule.
• Secure retrieval: verify identity of requester and ensure secure transport.
• Secure storage: lockable cabinets to prevent unauthorised access or tampering.
• Access control: only authorised personnel may access documents; policies and procedures must control and monitor access.
• Fire suppression: premises must have a fire suppression system, including carbon dioxide fire extinguishers.
• Physical security: secure perimeter, controlled access, surveillance cameras, 24/7 monitoring, secure doors, locks, and alarms.
• Network security: firewalls, intrusion detection, and encryption for digital storage systems.
• Access control: grant access on a need-to-know basis, use strong authentication, regularly review and update permissions.
• Data protection: comply with POPIA and other applicable laws, safeguard data against unauthorised access, disclosure, alteration, and destruction.
• Cybersecurity: implement robust measures against malware, phishing, and unauthorised access; use encryption for data in transit and at rest; regularly update and patch systems.
• Incident reporting: have a documented incident response plan and report any security incidents or data breaches to RAF promptly.
• Subcontractor oversight: ensure subcontractors adhere to the same data protection and cybersecurity standards.
• Audit and monitoring: RAF reserves the right to audit and monitor compliance; the service provider must cooperate with audits.
• The Road Accident Fund requires a service provider for Emergency Services on 31 October 2026 at Jack Botes Hall in Polokwane. No further scope details are provided in the document.
• Scope: provision of emergency services at Jack Botes Hall, Polokwane, on 31 October 2026 from 08:00 to 16:00.
• One (1) fully equipped ambulance on site throughout the day.
• Two (2) paramedics on site throughout the day.
• One (1) fully stocked first aid kit.

+ 1 more requirement in the full document analysis

• Pricing must be quoted in South African Rand (ZAR), VAT inclusive if VAT registered.
• If a VAT-registered bidder fails to include VAT, the quoted price will be deemed all-inclusive and no VAT will be added after award.
• If a non-VAT-registered bidder charges VAT, the bid will be disqualified.
• Prices must be provided in the cost breakdown table; failure to do so leads to disqualification.
• No price changes accepted after the award letter or purchase order is issued.

• Bidders must indicate their company type (partnership/joint venture/consortium, one-person business/sole propriety, close corporation, public company, personal liability company, (Pty) Limited, non-profit company, state owned company).
• Bidders must certify that the information provided is true and correct.
• CSD registration: mandatory – RAF will only conduct business with CSD-registered suppliers.
• Tax compliance: SARS tax matters must be declared in order.
• HPCSA registration: both paramedics must be registered with the Health Professions Council of South Africa (HPCSA) as Emergency Medical Technician, Emergency Care Practitioner, Paramedic, or equivalent.
• Valid proof of registration must be submitted by the closing date and time.
• B-BBEE: preference points claimed under the 80/20 system; verified through CSD.
• Disability: suppliers with a disability must provide a valid medical certificate as proof.
• Collusive behaviour or submitting more than one proposal from companies with common directors/shareholders will result in disqualification.
• Gifts and hospitality: offering any gift or benefit to RAF officials is prohibited; solicited bribery must be reported to the fraud line at 0800 005919.

• This includes physical security with controlled access, surveillance cameras, and 24/7 monitoring.
• All document storage facilities must be adequately protected against unauthorised access.
• In case of any real, attempted, or suspected breach of physical security, the provider must inform RAF and provide CCTV footage, police report, and linked alarm system records.
• The provider must impose confidentiality obligations on any agents, subcontractors, or third parties who receive records.
• The provider must report any security incidents or data breaches to RAF promptly and cooperate with audits.

• This includes document handling and transportation protocols with lockable containers; record keeping for tracking and retrieval; secure retrieval with identity verification; secure storage in lockable cabinets; access control limited to authorised personnel; physical security w…