Tender Application Workspace for

• Submission method: email only.
• Submission email: [email protected]
• Use reference number PR10119031 in the subject line and all correspondence.
• Quotations must be received by the closing time; late submissions will not be considered.
• All annexures must be completed and signed, including SBD 4 (Bidders Disclosure) and SBD 6.1 (Preference Points Claim under PPR 2022).
• Failure to follow submission instructions will result in the quotation not being considered.
• Returnable documents: none specified beyond the security measures annexure.
• Submission method: not stated in the provided document.
• Closing time: 11:00 on 23 October 2026 (from tender record).
• Returnable documents: SBD 6.1 Preference Points Claim Form, completed and signed, with proof for any specific goals claimed.
• Submit the bid before the closing time of 11:00 on 23 October 2026.
• Returnable documents: the Bidder's Disclosure form (SBD 4) must be completed, signed and submitted with the bid.
• The form requires disclosure of any state employment, relationships with procuring institution staff, and interests in related enterprises.
• A false declaration disqualifies the bid.

• Phase 1: Mandatory requirements — bidders must indicate compliance with each mandatory item. Failure to meet any mandatory requirement disqualifies the bid.
• Phase 2: Price and Specific Goals — evaluated under the 80/20 preference point system.
• Price: 80 points
• Specific Goals: 20 points
• Total: 100 points
• Mandatory requirement: The two paramedics must be registered with the Health Professions Council of South Africa (HPCSA).
• Valid proof of registration (e.g., HPCSA certificate for Emergency Care Practitioner, Paramedic, or equivalent) must be submitted by the closing date and time.
• The RAF reserves the right to validate the registration.
• Bidders must have policies in place to comply with RAF requirements and the Protection of Personal Information Act (POPIA).
• Bidders must be willing to undergo security screening or vetting of company directors and resources by the RAF.
• Bidders must ensure any subcontractors or third parties engaged comply with the same data protection and cybersecurity standards.
• Evaluation uses the 80/20 preference point system (for requirements up to R50 million).
• Maximum points: 80 for price, 20 for specific goals.
• Specific goals and points: Historically disadvantaged individuals – 10 points;
• Women – 8 points;
• Persons with disability – 2 points.
• Bidders must claim points on SBD 6.1 and provide supporting documentation.
• False or fraudulent claims may lead to disqualification, contract cancellation, recovery of costs, restriction from state business for up to 10 years, or criminal prosecution.
• Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Bidders must certify that the bid was prepared independently, without collusion, and that bid terms were not disclosed to competitors before bid opening or contract award.

+ 1 more requirement in the full document analysis

• PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2022
• Service providers/suppliers should ensure that RFQ responses are emailed to the correct email address;
• The RAF requires emergency services at Jack Botes Hall in Polokwane on 31 October 2026 from 08:00 to 16:00.
• One (1) fully equipped ambulance on site throughout the day.
• Two (2) paramedics on site throughout the day.
• One (1) fully stocked first aid kit.
• The recommended service provider must submit a copy of the Emergency Medical Plan for the planned date.
• The service provider will be entrusted with RAF confidential files, data, and documents.
• The provider must implement technical and organisational security measures for handling these documents, including:
• Secure document handling and transportation in lockable containers.
• Accurate record keeping of document location, access history, and retention schedule.
• Secure retrieval protocols with identity verification of requesters.
• Detailed retrieval records (date, time, requester identity, reason).
• Secure storage in lockable cabinets.
• Access control limited to authorised personnel.
• Fire suppression system (e.g., carbon dioxide extinguishers) on premises.
• Physical security: controlled access points, surveillance cameras, 24/7 monitoring, secure doors, locks, alarms.
• Network security: firewalls, intrusion detection, encryption for digital storage.
• Access on a need-to-know basis with strong authentication and regular permission reviews.
• Data protection compliance with POPIA and other applicable laws.

+ 8 more requirements in the full document analysis

• Prices must be quoted in South African Rand (ZAR) and be VAT inclusive if the bidder is VAT-registered.
• VAT-registered bidders must include VAT in their prices; if not, the quoted price will be deemed all-inclusive and no VAT will be added after award.
• Non-VAT-registered bidders who charge VAT will be automatically disqualified.
• Prices must be provided in the cost breakdown table; failure to provide prices in the table leads to disqualification.
• No price changes will be accepted after the Award Letter / Purchase Order is issued.
• The 80/20 preference point system applies (bids valued between R2,000.01 and R1,000,000.00).

• No specific requirements found
• CSD registration: mandatory — the RAF will only conduct business with CSD-registered suppliers.
• Tax compliance: bidders' tax matters must be declared in order by SARS.
• B-BBEE: points claimed for Preferential Procurement Specific Goals will be verified through CSD.
• Disability: suppliers with a disability must provide a valid medical certificate from a registered medical practitioner as proof.
• Collusive behaviour: submitting more than one proposal from more than one registered company with a common director/shareholder, or responding with more than one entity, results in disqualification of all involved.
• Gifts and hospitality: bidders must not offer gifts, hospitality, or other benefits to RAF officials; solicited bribery must be reported to the toll-free fraud line at 0800 005919.
• Compliance with the Protection of Personal Information Act (POPIA) is required.
• Bidders must comply with the Preferential Procurement Regulations, 2022.
• Bidders must complete and submit SBD 6.1 Preference Points Claim Form.
• Bidders must provide proof or documentation for any specific goals claimed.
• Bidders must complete and sign the Bidder's Disclosure form (SBD 4).
• Bidders or their directors, trustees, shareholders, members, partners, or controlling persons must not be employed by the state, unless disclosed.
• Bidders must not have a relationship with any person employed by the procuring institution, unless disclosed.

• RAF audit and monitoring rights with cooperation.