Tender Application Workspace for
Review the deadline, returnables and available preparation tools for this tender.
View public tender detailsProvince
Gauteng
Closing Date
23 October 2026 at 11:00
Estimated Value
Value not specified
The national lotteries commission (NLC) requires a recruitment company to source and provide office assistants (cleaners) across all nine provincial offices and head office, as and when needed, for a 12-month period. The appointed service provider will be responsible for paying the cleaners at least the NLC rate and invoicing the NLC. bidders must be registered on the csd with tax compliance, hold bccci or ncca membership, and submit three reference letters. The most consequential consideration is that all mandatory documents must be submitted via the e-tender portal by 23 october 2026 at 11:00, as any omission or late submission leads to disqualification.
Quick Summary
- National Lotteries Commission
- Gauteng
- Closes 23 October 2026 at 11:00 (4 days left)
AI-Analyzed Compliance Requirements
72 pointsPoint-by-point requirements consolidated and deduplicated from 1 analyzed document.
Submission Requirements
16- Submission method: e-Tender portal only at https://www.etenders.gov.za/ — no email submissions accepted.
- Closing time: 23 October 2026 at 11:00 (South African Standard Time). Late submissions are not accepted.
- Bids must be submitted in English.
- Returnable documents (all must be completed, signed by an authorised person, and submitted):
- SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
- SBD 4 (Bidder's Disclosure): declares any employment by an organ of state, relationships with the procuring institution, and related enterprises; false disclosure disqualifies.
- SBD 6.1 (Preference Points Claim): claims preference points for specific goals under the 80/20 system.
- Signed POPIA consent form: consents to processing of personal information for the procurement.
- CSD registration report with tax compliant status.
- Certified copy of B-BBEE certificate or sworn affidavit.
- Valid BCCCI or NCCA membership/registration document.
- Three contactable reference letters, not older than 5 years, on client letterhead, for provision of Office Assistants/Cleaners (appointment letters and orders not accepted).
- Any mandatory document omitted or unsigned.
- Late or incomplete submissions.
- Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers.
- Bidders in the service of the state, or companies with directors in the service of the state.
Evaluation Criteria
10- Evaluation follows the Preferential Procurement Regulations, 2022 and the PPPFA, in five stages:
- Stage 1 – Tender closing and opening: submissions via e-Tender portal by the deadline; late bids rejected.
- Non-compliance disqualifies.
- Stage 3 – Mandatory compliance: fully completed and signed SBD4, valid BCCCI or NCCA membership, three reference letters. Non-compliance disqualifies.
- Stage 4 – 80/20 preference point system:
- Price: maximum 80 points, calculated as Ps = 80(1 - (Pt - Pmin)/Pmin).
- Specific goals: maximum 20 points, allocated as:
- Black ownership: 100% = 8 points; 51%–99% = 4 points; less than 51% = 0 points.
- Disability ownership: 20% or more = 4 points; more than 10% but less than 20% = 2 points; less than 10% = 0 points.
- Stage 5 – Due diligence, contract and award: NLC may conduct due diligence on the preferred bidder and negotiate best and final offers.
Technical Requirements
20- Scope: Appointment of a recruitment company to source and provide Office Assistants (Cleaners) to the National Lotteries Commission (NLC) across all 9 provincial offices and Head Office, as and when required, for a period of 12 months.
- Provide professional, efficient, and effective cleaning services.
- Clean the reception area every morning before 08h00.
- Clean all floors daily (sweeping, mopping, polishing/buffing as needed).
- Empty office dustbins daily and dispose of refuse appropriately.
- Collect paper waste in marked bins for recycling.
- Check and clean bathrooms twice a day; complete cleaning roster after each session.
- Clean the kitchen twice a day.
- Dust office furniture at least weekly.
- Service the boardroom for meetings.
- Vacuum carpets at least twice per week; clean spots and marks as needed.
- Clean windows on the inside at least quarterly (external windows cleaned by external provider).
- Store cleaning equipment and products neatly in designated cupboards.
- Prepare catering/tea & coffee for meetings and workshops.
- NLC Human Capital sends placement requests with a minimum notice period of 24 hours.
- Service provider must provide CVs of at least 3 possible placements, with reference letters, meeting minimum qualifications and experience.
- NLC reviews, may interview, and confirms the selected candidate.
- NLC inducts placements and provides tools of trade; for short-term placements (less than a month), dress code is black skirts/pants (no jeans) and white T-shirt/shirt with comfortable work shoes; for longer placements, an agreed uniform is provided at NLC cost.
- Timesheets must be completed and signed daily and submitted to the Recruitment Office and Provincial Office.
- Service provider pays Office Assistants/Cleaners at least the NLC rate, and invoices NLC.
Financial Requirements
7- Pricing schedule (Annexure A) – to be completed:
- Office Assistants: daily rate per employee R531.84; monthly rate per employee R11,525; total fee for 12 months per employee R138,300 (excluding VAT).
- Management fee: to be stated as a percentage, covering costs of sourcing, placing, and paying the Office Assistant/Cleaner.
- The rand value is calculated by multiplying the percentage by the monthly rate.
- Provide subtotal, VAT at 15%, and total cost including VAT.
- No bid security, bonds, or guarantees are specified.
- No services may be rendered before an official NLC Purchase Order is received.
Compliance & Regulatory
6- Senior National Certificate (Matric) at a minimum.
- At least one year of experience in cleaning of office premises.
- Registered on the Central Supplier Database (CSD) with valid tax compliance status on the closing date.
- B-BBEE certificate or sworn affidavit (for EMEs and QSEs) to claim preference points.
- All employees (including sub-contractors) must be covered under the Compensation for Occupational Injuries and Diseases Act;
- NLC may request proof of registration and good standing with the Compensation Fund.
Contractual Terms
9- Contract duration: 12 months, effective from the date of appointment, signing of the SLA, or as directed by NLC.
- Confidentiality: The RFQ document is confidential and property of NLC; no part may be used, copied, or disclosed without prior written permission.
- Intellectual property: All copyright and IP vests with NLC.
- Precedence: The RFQ document takes precedence over any attached documents.
- Bidders shall not incorporate additional stipulations unless clearly marked as recommendations; NLC's decision on applicability is final and binding.
- No news releases concerning the RFQ or award without NLC consent.
- NLC may reject all bids when there is lack of effective competition or bids are not substantially responsive.
- NLC conducts performance reviews; non-performance is addressed with a formal letter specifying remedial actions, and non-adherence may lead to escalating performance management actions.
- Personal information will be processed in accordance with POPIA and the NLC Data Privacy Policy; may be shared with National Treasury's Database of Restricted Suppliers and made public on the e-Tender portal within seven working days of award.
Evaluation criteria
1- Stage 4: 80/20 principle - price points (80) calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin), and specific goals (20 points) for black ownership, women ownership, youth ownership, and disability ownership with specified point allocations.
Contact
3- Bidding procedure enquiries: SCM Contact Person, telephone 012 432 1470, email [email protected].
- Technical enquiries: Maureen Senyatsi, telephone 012 432 1470, email [email protected].
- All questions regarding the RFQ must be forwarded to [email protected] 2 days prior to closing.
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
20 Oct 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Request for quotations for the appointment of a recruitment company to appoint office assistants (cleaner/s) for national lotteries commission for a period of twelve months as and when required
Increase your winning chances
Most bidders are rejected due to compliance gaps. Use our Readiness Engine to verify your status for this specific Office administrative, office support and other business support activities.
Check My ReadinessImportant Dates & Timeline
2 key dates
Tender Closing Date
23 October 2026 at 11:00
4
Days Left
Tender Published
19 October 2026
Tender was published
Tender Closing Date
23 October 2026 at 11:00
Final deadline for submission
National Lotteries Commission
Contact Information
www.nlcsa.org.za/Operating Provinces
Key Personnel
AI Document Analysis Stages
- Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
- Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
- Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
- Document read
- Compliance review
- Bid-ready summary
RFQ 2026-010-016 Appointment for the recruitment of Office Assistant for12 months.pdf
95% High ConfidenceAI Analysis Summary
Recommended Actions
RFQ 2026-010-016 Appointment for the recruitment of Office Assistant for12 months.pdf
Share this tender
REQUEST FOR QUOTATIONS FOR THE APPOINTMENT OF A RECRUITMENT COMPANY TO APPOINT OFFICE ASSISTANTS (CLEANER/S) FOR NATIONAL LOTTERIES COMMISSION FOR A PERIOD OF TWELVE MONTHS AS AND WHEN REQUIRED
National Lotteries Commission tender in Gauteng. Closing 10/23/2026. REQUEST FOR QUOTATIONS FOR THE APPOINTMENT OF A RECRUITMENT COMPANY TO APPOINT OFFICE ASSISTANTS (CLEANER/S) FOR NATIONAL LOTTERIES COMMISSION FOR A P...
Smart Assistant
Check if your company qualifies for this tender before you apply.
How it Works
Organization
National Lotteries Commission
Contact Person
Maureen Senyatsi
Phone
012-432-1470
[email protected]
Website
www.nlcsa.org.za/
Address
Block D, 333 Grosvenor St, Hatfield, Pretoria, 0083, South Africa
23 October 2026 at 11:00
Location
Gauteng
Closing Date
23 October 2026 at 11:00
Organization
National Lotteries Commission
Upcoming Deadlines
Some requirements have upcoming deadlines
Are you a news editor or niche publisher? Embed this tender data directly on your site for free.
Get Embed CodeAI-generated Document Analysis for Tender by National Lotteries Commission. 3 business days remain.