Tender Application Workspace for RFQ/SAEON/FYNBOS/OFFICE NOTICE BOARDS/135/2026
Review the deadline, returnables and available preparation tools for this tender.
View public tender details3 Days Left
Official Source: eTendersSource-Backed TenderDocument-BackedRecently SyncedSource Snapshot Available
Province
Western Cape
Closing Date
23 October 2026 at 11:00
Estimated Value
Value not specified
Summary
The national research foundation, through its saeon fynbos node, requires a service provider to supply, deliver and install notice boards, whiteboards and snap action frames at its office at 1 observatory road, observatory, cape town. The contract is a once-off supply, delivery and fitment covering 11 pin boards and whiteboards plus 12 snap action frames, with delivery and installation included in the price. Bids are submitted by email only, and the closing date is 23 october 2026 at 11:00. The most consequential consideration is that all mandatory returnable documents must be provided or the bid will be disqualified.
Quick Summary
- National Research Foundation
- Western Cape
- Closes 23 October 2026 at 11:00 (3 days left)
AI-Analyzed Compliance Requirements
98 pointsPoint-by-point requirements consolidated and deduplicated from 1 analyzed document.
Submission Requirements
19- Submission method: email only, to [email protected].
- Only PDF documents are acceptable.
- One original set of bid documents must be submitted electronically; this set serves as the legal contract document upon award.
- Returnable documents (all mandatory unless marked optional; failure to provide any mandatory document disqualifies the bid):
- SBD 1 (Procurement Invitation), completed and signed, including SBD 4, SBD 6.1 and the signed Bid Submission Certificate form.
- Proof of authority to sign (e.g. company resolution).
- Proof of registration on the Central Supplier Database (CSD).
- Specification response meeting the scope of work.
- Two contactable references for completed works, or purchase orders or invoices.
- Pictures or catalogues of the items to be supplied.
- Statement of compliance on health and safety measures for installation and power-tool operation.
- Pricing on SBD 3.1 or a quotation on company letterhead.
- Optional: valid B-BBEE certificate or sworn affidavit (required to claim preference points).
- Any mandatory returnable document omitted or unsigned.
- Late submission — bids received after the closing time are not considered.
- Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state.
- Attempts to influence evaluation or award decisions.
- Listing on the Register for Tender Defaulters or List of Restricted Suppliers.
- Failure to prove absence of fronting within 7 days of notification.
Evaluation Criteria
13- Stage 1: Compliance with submission requirements — bid must contain all returnable documents and conform to terms, conditions and specifications.
- Stage 2: Evaluation against technical specifications, including quality (Stage 2A), due diligence interviews or proof of delivery/concept for shortlisted bidders (Stage 2B), and reference checks (Stage 2C).
- Stage 3: Price/preference evaluation under the 80/20 system — lowest priced bid receives maximum 80 points; preference points claimed on SBD 6.1 are added for final ranking.
- Stage 4: Tax compliance check — non-compliant recommended bidders have 7 working days to submit proof of compliance or an arrangement with SARS; failure results in rejection.
- Stage 5: Award and contract signing to the bidder with the highest combined score.
- Preference point system: 80/20 — maximum 80 points for price, 20 points for specific goals, total 100 points.
- Price points formula: Ps = 80 (1 − (Pt − Pmin)/Pmin), where Pt is the price under consideration and Pmin the lowest acceptable price.
- B-BBEE Status Level 1 to 3: 8 points
- At least 51% Black-owned: 3 points
- At least 51% Black youth-owned: 1 point
- At least 51% owned by People with Disabilities: 1 point
- EME or QSE: 4 points
- A valid B-BBEE certificate must be submitted to earn points for specific goals; failure to submit means no points for those goals.
Technical Requirements
14- The SAEON Fynbos Node requires the supply, delivery and installation of notice boards and whiteboards at its office in Observatory, Cape Town. Contract period: once-off supply, delivery and fitment.
- Reception Area: 1 x pin bulletin board with aluminium border (blue), 1200x1000mm
- Entrance: 1 x pin bulletin board with aluminium border (blue), 900x900mm
- Offices: 9 x slimline magnetic whiteboard 900x900mm, with cleaning supplies and a set of magnetic pins
- Boardrooms: 2 x slimline magnetic whiteboard 1500x1200mm, with cleaning supplies and magnetic pins
- Display Area: 2 x A0 aluminium snap action frame
- Ad hoc displays: 4 x A1 aluminium snap action frame
- Notice boards and frames must have concealed fittings.
- Mounting hardware (wall screws, masonry plugs) must be supplied and compatible with the signage.
- Pen holders to be included where required.
- Delivery and installation must be included in the quotation.
- Suppliers must provide two references for completed works.
- Bidders may offer items of similar dimensions but must provide pictures or catalogues of the items for evaluation.
- Bidders must complete a pre-job risk assessment and pre-use inspections of equipment.
Quality Management
7- Management of performance levels: the NRF measures the contracted bidder's performance against the stated performance levels in executing the contract.
- The contracted bidder recognises that failure to meet the performance levels has a material and adverse impact on NRF operations and that damages from such failure are not susceptible to precise determination.
- The NRF excuses the contracted bidder from failing to comply to the extent that non-performance or delayed performance is solely and directly attributable to an act or omission of the NRF or its staff, or to force majeure.
- If the contracted bidder fails to meet any performance level, it must investigate and report on the root causes, promptly correct the failure and begin meeting the levels, advise the NRF on the status of remedial efforts as requested, and take appropriate preventative measures t…
- Both parties are responsible for monitoring and measuring performance against the performance levels; failure by the contracted bidder to measure performance for any measurement period is deemed a failure to meet the stipulated performance levels.
- Performance levels statement: supply, delivery and installation of all goods at SAEON in Observatory — measured by checking the completeness of the delivery against the purchase order; no completion certificate or invoice will be approved and paid if the delivery is not satisfac…
- Notice board installation — measured by clean and straight installation of the correct notice boards; service providers will be expected to install and tidy up as expected.
Pricing
2- Pricing schedule (SBD 3.1).
- 9 x slimline magnetic whiteboard 900x900mm with cleaning supplies and magnetic pins, mounted (qty 9);
Financial Requirements
18- Prices are quoted in South African Rands and are fully inclusive of all costs, including delivery to the specified delivery point, VAT, income tax, UIF contributions and skills development levies.
- Price schedule remains unchanged for the contract duration; no changes, extensions or additional ad hoc costs, except authorised price adjustments.
- Firm quantities are required for the current period; the NRF may require further estimated quantities, with actual quantity and timing determined when needed.
- The NRF does not guarantee ordering the entire estimated amount.
- Contract ceiling price includes firm and potential future quantities; the NRF pays only for verified deliveries/performances.
- Cumulative invoice value at contract expiry is the actual total contract price.
- Execution is managed through written purchase orders stipulating quantity, description, delivery date and unit price; funding is guaranteed when the order is issued.
- Price adjustments are managed with the NRF and bidder sharing price risk equally.
- Where different delivery points influence pricing, a separate pricing schedule is required for each delivery point.
- Detailed pricing support (e.g. costed bill of quantities) is optional and provided as an annexure.
- Pricing is subject to addition of preference points per SBD 6.1.
- Pin bulletin board 1200x1000mm, mounted (1)
- Pin bulletin board 900x900mm, mounted (1)
- Slimline magnetic whiteboard 1500x1200mm with cleaning materials and magnetic pins, mounted (2)
- A0 aluminium snap action frame, mounted (2)
- A3 aluminium snap action frame, supply only (3)
- Delivery and installation at SAEON, Fynbos Node, SAAO Premises, 1 Observatory Road, Observatory, 7800 (1)
- Totals required: total price excluding VAT, VAT, and total contract price including VAT (ceiling price).
Compliance & Regulatory
5- Bidders must comply with tax obligations and submit their unique SARS personal identification number (PIN) to enable verification of tax status; a printed tax compliance status certificate may also be submitted.
- Where no tax compliance status is available but the bidder is registered on the CSD, a CSD number must be provided.
- In consortia, joint ventures or sub-contractors, each party must submit a separate tax compliance status certificate, PIN or CSD number.
- Bidders must register on the Central Supplier Database and include their Master Registration Number (Supplier Number).
- Any effort to influence evaluation, comparison or award decisions results in rejection and disqualification.
B-BBEE
2- Level 4 to 6 = 6 points;
- Failure to submit the proof or documentation required to claim points for specific goals will be interpreted as no claim for those points.
Health & Safety
9- Occupational Health and Safety when working on NRF sites:
- All personnel performing work on NRF sites must obtain a safety induction.
- The contracted party must meet all relevant health and safety instructions given by site safety personnel, over and above the obligations of the Occupational Health and Safety Act and its Regulations.
- Personal protective equipment, including closed safety shoes, hard hats, height safety equipment and high visibility vests, must be worn at all times on the work site.
- All personnel must obey instructions and signage relating to restricted access and speed limits.
- Once the contract (SBD 7) is signed, the contracted party is responsible for itself, its employees and those affected by its operations in terms of the Act, and must perform all work and use equipment on site in compliance with the Act.
- The contracted party must make available to the NRF a valid Letter of Good Standing in terms of the COID Act and ensure it does not expire while executing the bid, furnish its registration number with the office of the Compensation Commissioner, and enter into a Section 37.2 agr…
- The contracted party must maintain a health and safety plan complying with the Act at the work site for the duration of the work, accepts liability for any contraventions of the Act, and each team member (including sub-contracted personnel) must submit a signed indemnity form pr…
- Bidders must provide a statement of compliance indicating appropriate health and safety measures regarding installation procedures and the operation of power tools by experienced personnel only, indicating the use of appropriate PPE (eye, hearing and hand protection) as needed,…
Special Conditions
3- Special Conditions of Contract (amendments to specific clauses of the National Treasury General Conditions of Contract; where there is an unintended conflict, the Special Conditions prevail).
- Service provider obligations: the service provider must exercise reasonable skill, care and diligence in rendering all services; deliver services during normal working hours (Monday to Friday, excluding public holidays, 08h30 to 17h00) and/or such additional hours as may reasona…
- Communication: the contracted parties communicate in writing through mail, delivery or email; the contracted party states the contract number and, where applicable, the purchase order number on communication documentation, and must not act upon any communication without the cont…
Evaluation criteria
4- The lowest acceptable tender determines the accurate system once tenders are received.
- Stage 3 — price/preference evaluation, ranking qualifying bids on price with the lowest priced bid receiving the maximum points and adding verified preference points claimed on SBD 6.1 for final ranking;
- Stage 4 — checking tax compliance (Stage 4A resident taxpayers given seven working days to submit proof of tax compliance or an arrangement with SARS, failing which the recommended bid is rejected;
- Stage 4B non-resident foreign bidders' completed SBD 1 tax questionnaire submitted to SARS for a Confirmation of Tax Obligations letter);
Contact
2- Bidding procedure enquiries and technical information enquiries are directed in writing to the SCM section at email address [email protected].
- Responses are delivered electronically to [email protected].
Tender Source Evidence
Official Source: eTendersSource-Backed TenderDocument-BackedRecently SyncedSource Snapshot AvailableAI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
20 Oct 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Tender Description
Appointment of a service provider for the supply, deliver and fit notice boards.
Services: General
Increase your winning chances
Most bidders are rejected due to compliance gaps. Use our Readiness Engine to verify your status for this specific Services: General.
Check My ReadinessImportant Dates & Timeline
2 key dates
Tender Closing Date
23 October 2026 at 11:00
3
Days Left
Tender Published
20 October 2026
Past
Tender was published
Tender Closing Date
23 October 2026 at 11:00
Required3 days
Final deadline for submission
Government
National Research Foundation
Contact Information
sansa.org.za012-481-4000
[email protected]1 Observatory Road - Observatory - Cape Town - 7925
Key Personnel
Analysis complete · ready for your bid
AI Document Analysis Stages
- Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
- Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
- Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
- Document read
- Compliance review
- Bid-ready summary
AI Document Analysis
RFQ - Notice boards 2026.pdf
95% High ConfidenceAI Analysis Summary
1
Documents Analyzed
95%
Average Confidence
7
Key Insights Found
Recommended Actions
Review submission guidelines carefully
Focus on key evaluation criteria
Mark all important dates in your calendar
Ensure all compliance requirements are met
Tender Documents1
Checking access...RFQ - Notice boards 2026.pdf
663.4 KBPDFVerified
Share this tender
APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY, DELIVER AND FIT NOTICE BOARDS.
National Research Foundation tender in Western Cape. Closing 10/23/2026. Appointment of a service provider for the supply, deliver and fit notice boards....
https://www.tenders-sa.org/tenders/workspace/cmvgpmgr4qu8f7j6aeawd3lax
Quick Actions
AI Power Tools
Speed up your application process
Smart Assistant
Check if your company qualifies for this tender before you apply.
How it Works
Contact Information
Organization
National Research Foundation
Contact Person
Lucia Maluleke
Phone
012-481-4000
[email protected]
Website
sansa.org.za
Address
1 Observatory Road - Observatory - Cape Town - 7925
Tender Status
3 Days Left
23 October 2026 at 11:00
0
Requirements
0
Documents
Key Information
Location
Western Cape
Closing Date
23 October 2026 at 11:00
Organization
National Research Foundation
Industry Categories
Services: General
Important Reminders
Urgent: Closing Soon
This tender closes in less than 3 days
Upcoming Deadlines
Some requirements have upcoming deadlines
Publisher Connect
Are you a news editor or niche publisher? Embed this tender data directly on your site for free.
Get Embed CodePartner Network
AI-generated Document Analysis for Tender RFQ/SAEON/FYNBOS/OFFICE NOTICE BOARDS/135/2026 by National Research Foundation. 3 business days remain.