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View public tender detailsProvince
Eastern Cape
Closing Date
23 October 2026 at 11:00
Estimated Value
Value not specified
The national lotteries commission requires the supply and delivery of stationery items for its eastern cape provincial office. The scope includes 16 specified items such as pens, pencils, markers, erasers, rulers, scissors, notebooks, sticky notes, highlighters, and date stamps, with quantities ranging from 5 to 100 units. Bidders must submit via the e-tender portal only, and the evaluation follows the 80/20 preference point system (80 points for price, 20 points for specific goals). The most consequential consideration is that all mandatory documents, including sbd forms, csd registration, tax compliance, and b-bbee evidence, must be fully completed and submitted by the closing deadline, as any omission leads to disqualification.
Quick Summary
- National Lotteries Commission
- Eastern Cape
- Closes 23 October 2026 at 11:00 (3 days left)
AI-Analyzed Compliance Requirements
93 pointsPoint-by-point requirements consolidated and deduplicated from 1 analyzed document.
Submission Requirements
20- Submission method: E-tender portal only. Email submissions will not be considered.
- Submit in PDF format, protected from modifications.
- Financial/pricing information must be in a separate attachment from technical/functional response.
- Mark submission with bidder's name, tender number, and title.
- File size must not exceed 30 MB.
- Submit at least 30 minutes before closing time to avoid transmission delays.
- Late or incomplete submissions will not be accepted.
- Returnable documents (all must be completed, signed, and submitted):
- SBD 1 (Invitation to Bid): bidder and contact details, signed as cover page.
- SBD 4 (Declaration of Interest): discloses any director/shareholder employed by the state or connected to the procuring institution; false declaration leads to disqualification.
- SBD 6.1 (Preference Points Claim): claims preference points for specific goals.
- Signed POPIA consent form: consents to processing of personal information.
- CSD report with tax compliant status.
- Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
- For joint ventures: joint/consolidated B-BBEE certificate.
- NLC price schedule (Annexure A) fully completed.
- Any mandatory document omitted or unsigned.
- Submission via email.
- Late submission.
- Collusion with other bidders.
Evaluation Criteria
10- Tender closing and opening.
- Administrative compliance and mandatory requirements — bids not fully compliant are disqualified.
- 80/20 preference point system: 80 points for price, 20 points for specific goals.
- Due diligence on preferred bidder (physical inspection, verification of information, reference checks, financial stability assessment).
- Contract and award — negotiation may be conducted with the preferred bidder.
- Black ownership: 100% = 8 points; 51–99% = 4 points; <51% = 0 points.
- Disability ownership: ≥20% = 4 points; >10% but <20% = 2 points; ≤10% = 0 points.
- Black ownership: copies of IDs or 3-month CIPC report from closing date, or recent CSD report.
- Black women/youth ownership: B-BBEE certificate or sworn affidavit.
- Disability: letter from doctor confirming disability and CSD report not older than 1 year from closing date.
Technical Requirements
17- Supply and delivery of stationery for the National Lotteries Commission, Eastern Cape provincial office.
- Permanent markers (various colours): 20 units
- Erasers: 20 units
- Rulers: 20 units
- Pilot pen BL-G2-10 (Gel Ink) 1.0 black (broad large): 60 units
- Fiskars premier original orange handle scissors: 10 units
- Staedtler traditional HB pencils: 30 units
- A4 hard cover – 2 quire with 197 pages: 100 units
- Bic fine point black pens: 30 units
- Pritt stick original 43g: 15 units
- Highlighter packs (6): 25 boxes
- Colop printer 55-Dater (NLC branded receiving date stamp): 5 units
- Date stamp Trodat ink pad professional: 5 units
- Colourful sticky note pads: 30 units
- Pencil sharpeners: 30 units
- Pentel fine point correction pens: 30 units
- Note: The pricing schedule (Annexure A) also lists a stapler (standard Rexel) 10 units, which is not in the specification list — confirm with the Commission if this item is required.
Experience & Qualifications
1- No specific experience or qualification requirements are stated for bidders or key personnel.
Quality Management
6- Due diligence may be conducted on the preferred bidder, including:
- Physical inspection of offices or branches.
- Verification of accuracy and authenticity of information provided.
- Validation of compliance with RFQ requirements.
- Reference checks with National Treasury Restricted Suppliers and previous clients.
- Financial stability assessments.
Pricing
2- Pricing schedule (Annexure A) lists items with quantities; bidders must fill in unit price and total price per item, then subtotal and total including VAT.
- Items include permanent markers, erasers, rulers, Pilot pens, scissors, pencils, A4 hard cover notebooks, Bic pens, Pritt sticks, highlighter packs, stapler, Colop printer date stamp, Trodat ink pad, sticky notes, and pencil sharpeners.
Financial Requirements
5- Pricing format: Complete the NLC price schedule (Annexure A) with unit prices and total price per item, then subtotal and total price including VAT.
- Price must include all applicable taxes.
- No bid security, bonds, guarantees, or retention mentioned.
- Payment terms not specified.
- No financial capacity or turnover thresholds stated.
Compliance & Regulatory
11- Must be registered on the Central Supplier Database (CSD) at www.csd.gov.za.
- Provide CSD registration number and attach CSD summary report.
- Commission may not award to a bidder not registered on CSD.
- Must have valid tax clearance status on closing date.
- Provide SARS Tax Compliance Status (TCS) PIN or printed TCS certificate.
- For joint ventures/consortia, each party must submit separate TCS PIN/CSD number.
- Must not be listed on Register for Tender Defaulters or List of Restricted Suppliers.
- Must not be persons in the service of the state.
- Must warrant coverage under Compensation for Occupational Injuries and Diseases Act; may be asked for proof of good standing with Compensation Fund.
- Quotations must be in English.
- If imported content, must comply with National Industrial Participation Programme (sign SBD).
Health & Safety
2- Bidders must warrant that all employees (including sub-contractors) are covered under the Compensation for Occupational Injuries and Diseases Act, and that cover remains in force during adjudication and any subsequent agreement.
- The Commission may request proof of registration and good standing with the Compensation Fund.
Contractual Terms
9- No goods or services to be delivered before an official Commission Purchase Order is received.
- The RFQ document is confidential; no part may be used or disclosed without prior written permission.
- Copyright and intellectual property vest with the Commission.
- The RFQ takes precedence over any other document in case of contradiction.
- Bidders must not make news releases about the RFQ or award without Commission consent.
- Bidders must not canvass Commission officers between closing and award.
- Collusion leads to automatic disqualification and restriction from doing business with organs of state.
- Supplier performance reviews will be conducted; non-performance may lead to remedial actions and escalation.
- Personal information will be processed in accordance with POPIA and the Commission's Data Privacy Policy.
Special Conditions
2- Quotations in English.
- Personal information processed under POPIA.
Other Requirements
3- Must ensure tax compliance.
- Quotation must be submitted via E-tender portal only; email submissions not considered.
- Quotation must be in PDF format, with financial and technical responses in separate attachments, and marked with bidder's name, tender number, and title.
Evaluation criteria
2- Evaluation stages: closing/opening, administrative compliance, 80/20 preference points (80 price, 20 specific goals), due diligence, and contract award.
- Specific goals points: black ownership (8 max), black women ownership (4 max), black youth ownership (4 max), disability ownership (4 max).
Contact
3- Queries: [email protected] (deadline 24 hours before closing).
- Technical enquiries: Calvin Kabinde, 012 432 1302, [email protected].
- Bidding procedure enquiries: Supply Chain Management, 012 432 1414.
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
20 Oct 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Request for a quotation for the supply and delivery of stationery for the national lotteries commission, eastern cape provincial office
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Check My ReadinessImportant Dates & Timeline
2 key dates
Tender Closing Date
23 October 2026 at 11:00
3
Days Left
Tender Published
20 October 2026
Tender was published
Tender Closing Date
23 October 2026 at 11:00
Final deadline for submission
National Lotteries Commission
Contact Information
www.nlcsa.org.za/Operating Provinces
Key Personnel
AI Document Analysis Stages
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- Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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TOR Stationery for Eastern Cape Office new.pdf
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TOR Stationery for Eastern Cape Office new.pdf
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REQUEST FOR A QUOTATION FOR THE SUPPLY AND DELIVERY OF STATIONERY FOR THE NATIONAL LOTTERIES COMMISSION, EASTERN CAPE PROVINCIAL OFFICE
National Lotteries Commission tender in Eastern Cape. Closing 10/23/2026. REQUEST FOR A QUOTATION FOR THE SUPPLY AND DELIVERY OF STATIONERY FOR THE NATIONAL LOTTERIES COMMISSION, EASTERN CAPE PROVINCIAL OFFICE...
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How it Works
Organization
National Lotteries Commission
Contact Person
Calvin
Phone
012-432-1470
[email protected]
Website
www.nlcsa.org.za/
Address
Block D, 333 Grosvenor St, Hatfield, Pretoria, 0083, South Africa
23 October 2026 at 11:00
Location
Eastern Cape
Closing Date
23 October 2026 at 11:00
Organization
National Lotteries Commission
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This tender closes in less than 3 days
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