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View public tender detailsRequest for Quotation From Suitable, Qualified and Registered Travel Management Service Provider for Travel, Accommodation, Breakfast, Transfers, Travel Insurance, Express Uk Visa for the Joburg Tourism Company Officials’ Attendance at World Travel Market (wtm) Taking Place at Excel Centre in London- Uk From 01- 06 November 2026
Province
Gauteng
Closing Date
23 October 2026 at 10:00
Estimated Value
R 2 026
Johannesburg tourism company (jtc) requires a qualified travel management service provider to arrange travel, accommodation, transfers, travel insurance and express uk visas for three officials attending the world travel market (wtm) trade exhibition at excel centre, london, from 1 to 6 november 2026. The scope covers economy return flights from johannesburg to london, 4-star bed-and-breakfast accommodation, all specified transfers, daily transport to and from the venue, and related services. Bidders must quote for every item in the pricing schedule, and the successful bidder must fund all services upfront as NO advance payments will be made.
Quick Summary
- City Council of Johannesburg — Est. R2K
- Gauteng
- Closes 23 October 2026 at 10:00 (3 days left)
AI-Analyzed Compliance Requirements
95 pointsPoint-by-point requirements consolidated and deduplicated from 1 analyzed document.
Submission Requirements
18- Submission method: hard copy, 1 copy, deposited in the tender box at the 4th Floor Joburg Tourism Company Offices, Sandton Library Offices, Nelson Mandela Square, West Street, Sandton, Johannesburg.
- Envelope must be sealed, bear the quotation description, reference number, closing time and due date, and be addressed to THE ACCOUNTING OFFICER, JOHANNESBURG TOURISM COMPANY.
- Quotation reference number must be typed on the subject line.
- Quotations must be completed in black ink.
- No late submissions will be received.
- Returnable documents (all must be completed, signed and submitted):
- Quotation on company letterhead.
- Fully completed and signed MBD forms (MBD 3.3 pricing schedule for professional services, MBD 4 declaration of interest, MBD 6.1 preference points claim, MBD 8 past supply chain management practices, MBD 9 certificate of independent bid determination).
- Completed RFQ.
- Valid certified B-BBEE certificate or sworn affidavit.
- Valid Tax Clearance certificate.
- Recent full CSD report.
- Municipal account not in arrears for more than 90 days for the company and for all directors, or a lease agreement, or a sworn affidavit if neither leasing nor owning property in SA.
- Failure to quote for ALL items in the pricing schedule.
- False declaration on any municipal bidding document (MBD).
- Omission of any part of the pricing schedule.
- Use of correction fluid on any price; corrections must be crossed out in ink and initialled.
- Quotations received after the closing time.
Evaluation Criteria
8- Evaluation under the Preferential Procurement Policy Framework Act using the 80/20 points system.
- Only responsive bidders are evaluated.
- Maximum 80 points for price, maximum 20 points for preferential goals.
- Preferential goals (points and means of verification):
- Business owned 51% or more by Black people: 3 points (CSD, valid B-BBEE certificate/affidavit, ID copy of owner/s, shareholder certificate).
- Enterprise located within the jurisdiction of the City of Johannesburg Metropolitan Municipality: 5 points (CSD, proof of municipal accounts or letter from Ward Council confirming business address).
- SMME (EME or QSE): 5 points (CSD, valid B-BBEE certificate/affidavit).
- Failure to submit proof for claimed goals means those points are not awarded.
Technical Requirements
17- Scope: Travel management services for 3 JTC officials attending the World Travel Market (WTM) trade exhibition at Excel Centre, London, UK, 01–06 November 2026.
- Economy return flights (Johannesburg OR Tambo – London Heathrow).
- Transfers to/from OR Tambo International (from/to Bramley, Birchleigh, Parkmore).
- Accommodation (bed & breakfast) in London, 3 rooms, check-in 01 Nov 2026, check-out 06 Nov 2026.
- Heathrow Airport – Hotel – Heathrow Airport transfers.
- Hotel – Excel Centre – Hotel transfers.
- Hotel – SA House (Trafalgar Square) – Hotel transfers.
- Travel insurance for 3 pax.
- Express UK travel visa for 3 pax.
- 4-star hotel, no Air BnB or guest house.
- As close as possible to Excel Centre (1–2 km).
- Early check-in arrangement if arriving before 14:00.
- Daily transport between hotel and Excel Centre for 03–05 Nov 2026.
- Airport vehicle must accommodate 3 individuals, 3 large suitcases, 2 small suitcases, 2 small boxes.
- Prefer direct flights (JNB–London); if connecting, allow at least 3 hours.
- Include 2 small boxes for brochures and corporate gifts in extra luggage for the first leg.
- Pricing must comply with Circular 97/Treasury booking guidelines or City of Johannesburg pricing; better pricing principle applies.
Methodology
2- 02 Nov 2026: Arrival, transfer Heathrow to hotel, early check-in; afternoon transfer to Excel Centre for final check and drop of marketing material; evening transfer to SA House, Trafalgar Square for meet-and-greet.
- 07 Nov 2026: Arrival OR Tambo, transfers back to Bramley, Birchleigh, Parkmore.
Experience & Qualifications
1- The RFQ seeks a suitable, qualified and registered travel management service provider. No specific years of experience or key personnel qualifications are stated beyond being qualified and registered.
Pricing
8- Pricing schedule items (all must be quoted):
- Return economy flights JNB–London (3 pax).
- Hotel – SA House – Hotel transfers (02 Nov, 3 pax).
- Travel insurance (3 pax).
- Express UK visa costs (3 pax).
- TMC fees.
- Total excl VAT, VAT, total incl VAT.
- Pricing must be in SA rand, inclusive of VAT, firm, and comply with Circular 97/Treasury booking guidelines or City of Johannesburg pricing.
Financial Requirements
9- Pricing format: Complete the pricing schedule (MBD 3.3) with a ceiling price covering all phases and expenses, inclusive of all applicable taxes.
- Provide hourly/daily rates for personnel, cost per phase and man-days, and details of travel and other expenses (actual costs recoverable with certified invoices).
- No upfront payments; the successful bidder must have sufficient cash flow to fund the entire service. Payment only upon submission of invoices for completed work.
- All prices in South African rand, inclusive of VAT. Non-VAT vendors treated as non-VAT vendors.
- Prices must be firm; no price increases/adjustments will be considered.
- Prices inclusive of delivery charges.
- If prices based on exchange rate, forward exchange rate cover must be obtained within 14 days of order placement; proof must accompany the invoice, otherwise the contract may be cancelled.
- Quotations valid for 30 days from closing date (RFQ validity stated as 7 days in conditions).
- Purchases only via official purchase order; no goods/services before order accepted.
Compliance & Regulatory
6- Registration on the National Treasury Central Supplier Database (CSD) is compulsory.
- If in arrears, proof of acknowledgement of debt.
- Directors and principal members must not be in the service of the state.
- Bidder and directors must not appear on the National Treasury's database of Restricted Suppliers or the Register for Tender Defaulters.
- Compliant tax status.
- Municipal accounts as above.
Contractual Terms
5- Successful bidder must have sufficient cash flow to manage and execute the service end-to-end.
- Purchases only through official purchase order; no delivery before order accepted.
- No price increases.
- Copyright in any documents produced vests in JTC.
- JTC reserves the right to cancel and re-issue the quotation.
Special Conditions
14- Lowest price not necessarily accepted; JTC may accept whole or part of quotation.
- Quotations open for acceptance for 30 days.
- No upfront payments.
- Vendors must be registered on CSD.
- Firm prices.
- Prices inclusive of delivery.
- Successful company must provide labour for off-loading.
- Quantities may be increased or reduced.
- Orders executed per specification.
- Vendor number to be recorded.
- JTC may cancel and re-issue.
- Copyright vests in JTC.
- False declaration on MBD leads to disqualification.
- RFQ validity: 7 days.
Evaluation criteria
5- Evaluation uses the 80/20 preference point system.
- Price: max 80 points.
- Preferential goals: max 20 points.
- Goals and points: Black-owned 51%+ (3), women-owned 51%+ (3), Black youth-owned 51%+ (2), Black people with disabilities-owned 51%+ (2), enterprise located in City of Johannesburg (5), SMME (EME/QSE) (5).
- Means of verification: CSD, B-BBEE certificate/affidavit, ID copies, shareholder certificates, proof of municipal accounts or Ward Council letter.
Contact
2- Procurement enquiries: Phuti M, [email protected], (011) 779 0200.
- Technical enquiries: Lumka Dlomo, [email protected], (011) 779 0200.
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
21 Oct 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Request for quotation from suitable, qualified and registered travel management service provider for travel, accommodation, breakfast, transfers, travel insurance, express uk visa for the joburg tourism company officials’ attendance at world travel market (wtm) taking place at excel centre in london- uk from 01- 06 november 2026
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Check My ReadinessImportant Dates & Timeline
2 key dates
Tender Closing Date
23 October 2026 at 10:00
3
Days Left
Tender Published
20 October 2026
Tender was published
Tender Closing Date
23 October 2026 at 10:00
Final deadline for submission
City Council of Johannesburg
Contact Information
www.joburg.org.za/Key Personnel
AI Document Analysis Stages
- Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
- Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
- Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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- Document read
- Compliance review
- Bid-ready summary
JTC0014 2026-27 (readvert).pdf
95% High ConfidenceAI Analysis Summary
Recommended Actions
JTC0014 2026-27 (readvert).pdf
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REQUEST FOR QUOTATION FROM SUITABLE, QUALIFIED AND REGISTERED TRAVEL MANAGEMENT SERVICE PROVIDER FOR TRAVEL, ACCOMMODATION, BREAKFAST, TRANSFERS, TRAVEL INSURANCE, EXPRESS UK VISA FOR THE JOBURG TOURISM COMPANY OFFICIALS’ ATTENDANCE AT WORLD TRAVEL MARKET (WTM) TAKING PLACE AT EXCEL CENTRE IN LONDON- UK FROM 01- 06 NOVEMBER 2026
City Council of Johannesburg tender in Gauteng. Closing 10/23/2026. REQUEST FOR QUOTATION FROM SUITABLE, QUALIFIED AND REGISTERED TRAVEL MANAGEMENT SERVICE PROVIDER FOR TRAVEL, ACCOMMODATION, BREAKFAST, TRANSFERS, TRAV...
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How it Works
Organization
City Council of Johannesburg
Contact Person
Lumka Dlomo
Phone
078-162-6371
[email protected]
Website
www.joburg.org.za/
Address
Braamfontein, Johannesburg, 2017, South Africa
23 October 2026 at 10:00
Location
Gauteng
Closing Date
23 October 2026 at 10:00
Organization
City Council of Johannesburg
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