Tender Application Workspace for

• Submission channels
• Email: [email protected]
• Hand delivery: Tourism House, 17 Trevenna Street, Sunnyside, Pretoria 0002
• Hand-delivered submissions must be entered in the quotations register; failure to sign the register invalidates the RFQ.
• Late submissions will not be considered.
• The bidder carries the risk of ensuring the completed RFQ reaches the correct address before the closing time.
• Returnable documents (complete, sign and submit in the prescribed sequence)
• Part A and Part B: bid invitation and terms and conditions, signed.
• Annexure A: SBD 4 Declaration of Interest — discloses whether any director, member or shareholder is employed by the state; the form's content and sequence may not be altered.
• Annexure B: proof of ownership by a woman — CIPC/CIPRO registration, certified ID copies of the woman or women, and a full (not summarised) CSD report preferably drawn before closing.
• Annexure D: B-BBEE evidence — EME/QSE sworn affidavit valid for 12 months from the date signed by the Commissioner, plus CIPC registration and share certificate.
• Annexure E: quoted price or financial offer aligned to the scope.
• SARS tax compliance status PIN, or a printed TCS certificate submitted with the bid; a CSD number where no TCS is held.
• Consortia, joint ventures and subcontractors: each party submits its own TCS certificate/PIN and CSD number.
• Disqualification risks
• Any returnable document omitted or left unsigned.
• Not signing the quotations register for a hand-delivered bid.
• Late delivery of the RFQ.
• Quoting on only part of the scope.
• Altering the SBD 4 form.

+ 4 more requirements in the full document analysis

• System: 80/20 preference point system — 80 points for price and 20 points for specific goals, out of 100.
• Points allocation
• Price: 80
• Women ownership: 6
• Black ownership: 12
• SMME (EME or QSE): 2
• Price scoring
• Formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Pt is the price under consideration and Pmin the lowest acceptable price.
• The lowest acceptable bid scores the full 80 price points; higher bids score proportionally fewer.
• Specific goals
• Women ownership: 6 × the percentage of the enterprise owned by women who are actively involved in day-to-day management.
• Black ownership: 12 × the percentage owned by black persons who did not have voting rights under the HDI definition.
• SMME: 2 points for a confirmed EME or QSE, 0 points otherwise.
• No supporting proof submitted with the RFQ means zero points for that goal.
• Specific goal points are added to price points and the total is rounded to two decimal places.
• Award goes to the bidder with the highest total points, unless objective criteria under section 2(1)(f) of the PPPFA justify awarding to another bidder.
• Deadlock: the bidder with the higher specific goals score wins; if still tied, the award is decided by drawing lots.
• The department may negotiate with bidders before or after award.
• The department may apply the 80/20 system to bids between R2 000 and R30 000, as stated in the invitation.

• Supply of a Jay J2 cushion with gel for an 18" wheelchair, including a cushion cover.
• The RFQ does not state a quantity.
• Delivery
• Deliveries must be accompanied by a delivery note or invoice quoting the official purchase order number.
• Goods that do not comply with the purchase order may be returned to the supplier at the supplier's cost; the department will not pay for incorrectly delivered goods or services.
• Bidders must state the planned delivery period in days from the date an order is issued.

• Bidders must complete all pricing and item information for the entire scope.

• Bidders must quote on the entire scope; failing to quote on all items may result in no award.
• Pricing table: total price excluding VAT; VAT at 15% (only where the bidder is registered for VAT); grand total including VAT.
• Bidders must state the validity period of the quoted price in days after the closing date.

• Tax and registration
• Where no TCS is held, a CSD registration number must be provided.
• A full CSD report (not summarised), preferably drawn before the closing date, must be submitted.
• CSD full report details of directors/shareholders must match the ID copies and company registration documents or shareholder certificates submitted.
• B-BBEE and ownership evidence
• Joint ventures claiming points: a consolidated B-BBEE certificate from an accredited verification agency is required regardless of the size of the member firms; a joint venture affidavit is not accepted.
• Black ownership claim: CIPC/CIPRO registration, certified ID copies of the black person(s), and a full CSD report.
• Bids will not be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
• The 2010 General Conditions of Contract apply.
• SBD 4 must be completed without altering its content or sequence.
• B-BBEE / SMME status
• EME: annual total revenue of R10 million or less.
• QSE: annual total revenue, allocated budget or gross receipts above R10 million and up to R50 million.
• The affidavit must record the enterprise's percentage of black beneficiaries, black woman beneficiaries and black designated group beneficiaries.
• Enterprise details required: full name and surname, identity number, enterprise name, trading name (if any), registration number, physical address, type of entity and nature of business.
• The deponent must be a director duly authorised to act for the enterprise.
• Both the deponent and the Commissioner of Oaths must sign, and the Commissioner's stamp must appear.
• SBD 4 (Bidder's Disclosure): declares whether the bidder, or any of its directors, trustees, shareholders, members or partners, is employed by an organ of state, or has a relationship with anyone at the procuring institution, and lists every CSD-registered active company linked…
• Omitting any CSD-registered active company linked to a director from the disclosure.
• A disclosure found to be false.

+ 1 more requirement in the full document analysis

• Contract framework
• Personal information
• Personal information submitted is processed under POPIA and PAIA.
• The department may share it with service providers, agents, contractors, legal and other professional advisers, and may place it in the public domain in executing its mandate.
• The department accepts no liability for loss, damage or expense arising from information made available or from actions taken on it.
• Deliveries
• Non-compliant deliveries may be returned to the supplier at the supplier's cost.

• The 80/20 preference point system applies: 80 points for price and 20 points for specific goals.
• Specific goals: women ownership 6 points, black ownership 12 points, SMME (EME or QSE) 2 points.
• Price points are calculated pro rata against the lowest acceptable price, which scores the full 80 points.
• The highest total score wins, subject to objective criteria under section 2(1)(f) of the PPPFA.