Tender Application Workspace for RFQ OVF-2026-HAR-PAYMENTS-01

• Returnable Documents: ministrative requirement will render the bid non-responsive and result in immediate disqualification, SBD 1 Invitation to Bid: Fully completed and signed official SBD 1 form (Part A and Part B)., SBD 4 Bidder's Disclosure: Fully completed and signed SBD 4 d…
• Relevant Qualifications/Certifications

• Ps= 80(1− )
• Ps = Points scored for price of tender under consideration
• Pmin = Price of lowest acceptable tender
• 4.2. FORMULAE FOR DISPOSAL OR LEASING OF STATE ASSETS AND INCOME GENER-
• ATING PROCUREMENT
• 4.2.1. POINTS AWARDED FOR PRICE
• A maximum of 80 or 90 points is allocated for price on the following basis:
• Pmax = Price of highest acceptable tender
• POINTS AWARDED FOR SPECIFIC GOALS
• 4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,
• of this tender the tenderer will be allocated points based on the goals stated in table 1 below
• as may be supported by proof/ documentation stated in the conditions of this tender:
• 4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states
• that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of
• state must, in the tender documents, stipulate in the case of—
• an invitation for tender for income-generating contracts, that either the 80/20 or 90/10
• preference point system will apply and that the highest acceptable tender will be
• used to determine the applicable preference point system; or
• any other invitation for tender, that either the 80/20 or 90/10 preference point system
• will apply and that the lowest acceptable tender will be used to determine the appli-

+ 63 more requirements in the full document analysis

• DISBURSEMENT SOLUTION FOR HARRY GWALA DISTRICT - ONCE-OFF/ONE MONTH PE GRANT DISBURSEMENT SOLUTION FOR HARRY GWALA DISTRICT — ONCE-OFF / ONE

• Company Position Key responsibility Start End Date
• Name Date
• References
• Name Company Name Position Relationship
• The KwaZulu-Natal Growth Fund Agency (KZNGFA) invites suitably qualified, accredited, and experienced
• payment platform service providers to submit complete technical and financial proposals for the implementation, operation, and ongoing support of a card-based / voucher grant disbursement solution tailored for the
• 2 qualifying reference letters = 20 pts
• 3+ qualifying reference letters (inc. at least 1 public sector/grant
• disbursement) = 30 pts
• years relevant PM experience (3 pts).
• Technical Specialist (15 pts): IT Diploma/Degree (6 pts) + pay-
• ment system certifications & 3+ years’ experience (9 pts).
• pts) + 3+ years user training experience (5 pts).
• Authority Accreditation Proof of relevant industry accreditations: PASA accreditation, 10 Points
• & Security Credentials SARB payment system participation/sponsorship, PCI DSS com-
• pliance, or ISO 27001 Information Security certification.
• Insurance Coverage Valid proof of any of the below insurance policies: 10 Points
• Professional Indemnity Insurance (4 pts)
• Public Liability Insurance (3 pts)
• Cyber Liability / Crime Insurance (3 pts)

+ 9 more requirements in the full document analysis

• Bidders must complete and submit the firm binding price schedule below in South African Rand (ZAR) for the
• complete Once-Off / One Month contract period. Pricing is based on a baseline population of 190 beneficiar-
• ies at an approved grant cap of up to R50,000.00 per beneficiary in Harry Gwala District:

• Tax Compliance Status Pin: Valid Tax Compliance System PIN issued by SARS for independent
• TAX COMPLIANCE SYSTEM CENTRAL SUP
• TAX COMPLIANCE STATUS
• TAX COMPLIANCE REQUIREMENTS
• TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH
• TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUP
• CSD Registration: Valid Central Supplier Database (CSD) registration summary report
• CSD report,
• CSD NUMBER
• CSD NUMBER MUST BE PROVIDED
• Joint Venture agreement and complete compliance returnables
• power of attorney authorizing the signatory to
• SBD 4 Bidder's Disclosure: Fully completed and signed SBD 4 declaration of interest and ownership details.
• SBD 6.1 Preference Claim Form: Fully completed and signed SBD 6.1 preference claim form under the
• Company Registration Documents: Official CIPC registration certificates confirming entity directors and ac
• Preference Goal Supporting Proof: Valid B-BBEE Certificate or CIPC B-BBEE Sworn Affidavit, CSD report,
• Key Personnel & Tech- Qualifications and experience of dedicated project team: 30 Points
• nical Capacity
• Project Manager (6 pts): PM certificate/qualification (3 pts) + 5+
• Training & Support Specialist (9 pts): Training qualification (4

+ 25 more requirements in the full document analysis

• I, the undersigned, (name)............................................................................... in sub-
• mitting the accompanying bid, do hereby make the following statements that I certify to be true
• 3.1 I have read and I understand the contents of this disclosure;
• 3.2 I understand that the accompanying bid will be disqualified if this disclosure is found not to be
• true and complete in every respect;
• 3.3 The bidder has arrived at the accompanying bid independently from, and without consultation,
• communication, agreement or arrangement with any competitor. However, communication be-
• tween partners in a joint venture or consortium2 will not be construed as collusive bidding.
• 3.4 In addition, there have been no consultations, communications, agreements or arrangements
• with any competitor regarding the quality, quantity, specifications, prices, including methods,
• factors or formulas used to calculate prices, market allocation, the intention or decision to
• submit or not to submit the bid, bidding with the intention not to win the bid and conditions or
• delivery particulars of the products or services to which this bid invitation relates.
• 3.4 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder,
• directly or indirectly, to any competitor, prior to the date and time of the official bid opening or
• of the awarding of the contract.
• the bidder with any official of the procuring institution in relation to this procurement process
• prior to and during the bidding process except to provide clarification on the bid submitted
• where so required by the institution; and the bidder was not involved in the drafting of the
• specifications or terms of reference for this bid.

+ 9 more requirements in the full document analysis

• trol and multi-user supplier accounts.
• Beneficiary Record & Balance Validation: Validate beneficiaries against KZNGFA-approved baseline rec-
• ords (190 approved beneficiaries), displaying real-time beneficiary balances, eligible commodity lists, ap-
• proved limits (up to R50,000.00), and remaining card/voucher balances.
• Controlled Voucher/Card Disbursement: Support controlled voucher or card issuance, loading, redemption,
• and transaction status tracking. The platform must enforce strict validation controls to prevent duplicate
• loading, unauthorized redemptions, or over-limit spending.
• Supplier Claim & Document Management: Provide functionality for participating suppliers to submit re-
• demption claims, upload tax invoices, delivery notes, and supporting proof-of-delivery documents, view
• transaction history, and submit dispute resolution queries.
• Real-Time Reporting & Analytics: Offer real-time or near-real-time transaction visibility with downloadable
• operational and financial reports covering beneficiary allocations, voucher/card issuance, redemptions,
• transaction reversals, system exceptions, supplier claims, and daily/monthly reconciliations.
• System Integration & Secure Data Exchange: Enable secure automated data exchange or API integration
• with KZNGFA internal financial and reporting systems, subject to technical authorization and data govern-
• ance prescripts.
• Information Security & POPIA Compliance: Implement robust cyber security arrangements, data encryption
• at rest and in transit, multi-factor authentication, role-based access, automated backups, disaster recov-
• ery, redundancy, and strict compliance with the Protection of Personal Information Act (POPIA).
• Implementation, Testing & User Training: Deliver a detailed project implementation plan, configuration

+ 19 more requirements in the full document analysis