Tender Application Workspace for

• Submission method: email
• Submission email: [email protected]
• Closing time: 30 October 2026 at 11:00
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department.
• SBD 6.1 (Preference Points Claim): claims preference points under the 80/20 system.
• Quotations must be submitted with fully completed SBD 4 and SBD 6.1.
• Bidder's Disclosure form (SBD 4 equivalent): must be completed and signed, declaring any state employment, relationships with procuring institution staff, and interests in related enterprises.
• A false declaration disqualifies the bid.
• The bid must be submitted by the closing time; late submissions are disqualified.
• Returnable documents: all completed, signed and submitted with the quotation.
• The document does not specify the submission method, address, or number of copies.
• Bids received after the closing time will be disqualified.

• Preference point system: 80/20 (price and specific goals) under the Preferential Procurement Regulations 2022.
• CIPC ownership certificate showing ownership percentages (e.g. beneficial ownership, CK document).
• B-BBEE certificate or sworn affidavit.
• Failure to submit these documents results in 0 points for specific goals.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• Bidders must complete and sign the Bidder's Disclosure form (SBD 4 / MBD 4 equivalent).
• The form requires disclosure of any directors, trustees, shareholders, members, partners, or controlling persons employed by the state, and any relationship with employees of the procuring institution.
• Bidders must confirm the bid was prepared independently, with no collusion, consultation, or price disclosure to competitors before bid opening or award.
• A false disclosure leads to disqualification and may be referred to the Competition Commission or NPA, or result in restriction from public sector business for up to 10 years.
• Preference point system: 80/20 (requirements up to R50 million, all taxes included).
• Price: maximum 80 points.
• Specific goals (SMME promotion): maximum 20 points.
• Women: 100% ownership = 6, 75-99% = 5, 60-74% = 4, 51-59% = 3, 0-50% = 0.
• Black people: 100% ownership = 7, 75-99% = 6, 60-74% = 5, 51-59% = 3, 0-50% = 0.
• Youth: 100% ownership = 5, 75-99% = 3, 60-74% = 2, 51-59% = 1, 0-50% = 0.
• Persons with disabilities: 75-100% = 2, 51-74% = 1, 0-50% = 0.
• Bidders must complete SBD 6.1 (Preference Points Claim Form) to claim these points.
• Failure to submit required proof with the bid means specific-goal points are not claimed.
• The organ of state may ask for substantiation of any claim before or after adjudication.
• Fraudulent claims can lead to disqualification, recovery of costs/damages, contract cancellation, restriction from state business for up to 10 years, and criminal prosecution.

+ 4 more requirements in the full document analysis

• Scope: Appointment of a service provider for SAGNC promotion and marketing, specifically film, video and digital content.
• Department: Department of Sport, Arts & Culture.
• No further technical specifications are provided in the document.
• The department requires a digital communication and marketing strategy and plan for the geographical name change campaign.
• The campaign aims to educate the public on why geographical names matter, how name changes happen, and encourage participation.
• A flagship documentary film (remake/renewal) as a central storytelling asset, adapted into short-form, episodic, and full-length formats for YouTube, TikTok, Facebook, and WhatsApp.
• A three-month campaign plan (January to March 2026) with weekly content themes across platforms.
• A 12-month digital marketing plan with quarterly phases.
• Content types: explainer videos, infographics, carousel posts, live Q&As, podcasts, user-generated content, and influencer micro-campaigns.
• Target audiences: youth (16–35) via TikTok, Instagram Reels, YouTube Shorts, X; adults (35+) via Facebook, WhatsApp, YouTube.
• Platforms: website (www.dsac.gov.za), Instagram (@SportArtsCultureRSA), X (@SportArtsCultur), LinkedIn, Facebook, TikTok, YouTube, WhatsApp Channel.
• KPIs: reach 3–4M impressions, video views 500k+, website visits 50k+, engagement rate 5–8%, story submissions 2k+, public Q&A attendance 1k+, form/toolkit downloads 3k+, traffic to Handbook page 20k+, partnerships with 40+ schools/community forums.
• Paid media strategy: geo-targeted ads, boosted posts, search ads, A/B testing, influencer partnerships.
• Community engagement: virtual town halls, pop-up booths, WhatsApp groups, school collaborations.
• Tracking and reporting: analytics on all platforms, weekly dashboards, monthly reports, sentiment monitoring.
• Roles: campaign lead, content lead, media lead, community lead, data lead.
• The tender is for promotion and marketing of the South African Government News Agency (SAGNC) through film, video, and digital content.
• No detailed scope, quantities, or deliverables are specified in the document.
• Scope: update the existing SAGNC awareness documentary and produce short-form digital content.
• One updated 45-minute documentary (flagship film/DVD) in HD/4K, with a clean master without embedded subtitles and separate subtitle files.

+ 19 more requirements in the full document analysis

• Price must include up to four consolidated correction rounds for the documentary and each short-form content batch. No bid security, guarantees, retention or payment terms are stated.

• CIPC: An ownership certificate issued by CIPC showing ownership percentages is required to claim specific goal points.
• Must not appear on the Register for Tender Defaulters or List of Restricted Suppliers.
• Must complete and sign the Bidder's Disclosure form (SBD 4) declaring any state employment or relationships.
• CSD registration and valid tax compliance status are mandatory.
• At least five years' documented experience in film production, visual storytelling, scriptwriting, directing, editing and digital content creation.
• Portfolio or showreel with at least three comparable long-form productions, three short-form digital examples, and examples of effective animation or motion graphics.
• Experience in public-sector, heritage, civic-education or development communication campaigns; work in South African communities is an advantage.
• CVs and defined responsibilities for project manager/producer, director or videographer, scriptwriter/storyteller, editor, sound specialist and animation/motion-graphics resource.
• Detailed list of filming, lighting, sound, editing, data-backup and post-production equipment and software.
• At least three contactable client references for comparable work.
• Capacity to obtain and manage written filming, interview, location and material-release consents and to protect personal information and production data.