Tender Application Workspace for C016L2710RFQ00213
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View public tender detailsProvince
Free State
Closing Date
30 October 2026 at 11:00
Estimated Value
Value not specified
The border management authority requires a caterer to provide a once-off lunch for 50 people at the ficksburg port of entry on 2 december 2026, including a specified menu, beverages, and cutlery and crockery. Bidders must submit firm, vat-inclusive prices via etender by 30 october 2026 at 11:00, and the offer must remain valid for 120 days. The contract is subject to the 80/20 preference point system, with up to 20 points available for ownership by black, women, youth, and military veteran individuals.
Quick Summary
- Border Management Authority
- Free State
- Closes 30 October 2026 at 11:00 (3 days left)
AI-Analyzed Compliance Requirements
61 pointsPoint-by-point requirements consolidated and deduplicated from 1 analyzed document.
Submission Requirements
6- Submission method: eTender (eSubmission) online platform.
- Closing time: 30 October 2026 at 11:00.
- Bids must be submitted on the official forms provided; forms may not be retyped or redrafted. Photocopies are allowed but must bear an original signature.
- Bids must be complete in all respects. Any alteration must be initialled; correcting fluid is prohibited.
- The bid pack must include: SBD 1 (Invitation to Bid), Part B Terms and Conditions, a declaration of CSD registration, SBD 3.1 (Pricing Schedule, firm prices), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim) with an active B-BBEE certificate or sworn affidavit, SBD…
- Disqualification risks: late submission, unsigned or uninitialled forms, incomplete submissions, retyped forms, use of correcting fluid, bids sent by fax or telegraph, and inclusion of samples with the bid documents.
Evaluation Criteria
11- Evaluation is administrative, mandatory compliance first, then preference points.
- Applicable system: 80/20 preference point system (for requirements up to R50 million).
- Price: maximum 80 points.
- Specific goals: maximum 20 points, allocated as follows:
- Black ownership (10): 100% = 10, ≥51% and <100% = 5, >0% and <51% = 2, 0% = 0.
- Women ownership (4): 100% = 4, ≥51% and <100% = 2, >0% and <51% = 1, 0% = 0.
- Youth ownership (3): 100% = 3, ≥51% and <100% = 2, >0% and <51% = 1, 0% = 0.
- Military veteran ownership (3): 100% = 3, ≥51% and <100% = 2, >0% and <51% = 1, 0% = 0.
- Total possible points: 100.
- If proof for specific goals is not submitted, no preference points are awarded.
- The BMA may call for presentations from shortlisted bidders, request further information, verify submitted information, and negotiate prices before or after award.
Technical Requirements
5- Catering for 50 people at Ficksburg Port of Entry on 2 December 2026.
- Lunch served at 12:00, once off.
- Menu required: rice, pap, Greek salad with dressing, spinach, butternut, grilled chicken, beef stew, and gravy.
- Beverages: 100 bottles of 500 ml mineral water, 15 cans of 330 ml 100% juice, 35 cans of 330 ml soft drinks.
- The supplier must provide cutlery, crockery and serviettes.
Quality Management
5- Supplied goods and services must conform to the standards in the bidding documents and specifications.
- The purchaser may inspect the supplier's premises and records; rejected non-conforming supplies must be removed and replaced at the supplier's cost.
- Inspection costs are borne by the purchaser if supplies comply; otherwise by the supplier.
- Pre-bidding testing costs are for the bidder's account.
- No specific quality certifications or standards are listed beyond general conformity to specifications.
Pricing
4- Pricing must be firm, inclusive of VAT, and entered on SBD 3.1.
- The pricing schedule covers: catering for 50 people (lunch menu as specified), 100 bottles of mineral water, 15 cans of juice, 35 cans of soft drinks, and supply of cutlery/crockery/serviettes.
- Delivery costs must be included in the bid price.
- Invoices must be sent to [email protected].
Financial Requirements
7- Pricing: firm prices only, inclusive of VAT (15%). Non-firm or exchange-rate-linked prices will not be accepted.
- The total quoted price must cover all costs associated with the service, including delivery to the prescribed destination.
- Offer must remain valid for 120 days from the closing date of the bid.
- Payment: in South African Rand, fixed price inclusive of VAT, within 30 days of receipt of an approved invoice.
- Payment is against key deliverables meeting professional quality standards; disputes on quality go to arbitration.
- Disbursements must not exceed 10% of the total contract amount and require original receipts and pre-agreed expense lists.
- Performance security: the successful bidder must furnish a performance security within 30 days of contract award, in a form specified in the Special Conditions of Contract (SCC).
Compliance & Regulatory
7- Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD number, or provide a SARS Tax Compliance Status (TCS) PIN, or submit a printed TCS certificate.
- Consortia, joint ventures, or subcontractors: each party must submit its own TCS certificate/PIN or CSD number.
- Bids are not considered from persons in the service of the state, companies with directors who are, or close corporations with members who are.
- B-BBEE: a valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.
- Foreign suppliers: must complete the foreign supplier questionnaire; if not resident or liable for RSA taxation, they do not need a TCS PIN.
- Bidders must complete a declaration confirming CSD information is correct and up to date; incorrect data may disqualify the bid.
- Bidders must provide a resolution authorising the signatory (signed by all directors/members/partners).
Health & Safety
2- No health and safety requirements specific to the catering service are stated in the document.
- The general conditions include standard procurement clauses (disclosure, delays, penalties), but nothing specific to OHS.
Contractual Terms
11- The General Conditions of Contract (GCC) apply. No variation or amendment is valid unless in writing and signed by both parties.
- The supplier may not assign the contract without prior written consent.
- Subcontracts must be notified in writing to the purchaser; the supplier remains fully liable.
- Delays: the supplier must notify in writing of any impediment; the purchaser may extend time with or without penalties.
- Penalties: for late delivery, the purchaser may deduct from the contract price an amount calculated using the prime interest rate for each day of delay.
- Termination: the purchaser may terminate for default, including failure to deliver, failure to perform obligations, or corrupt/fraudulent practices.
- The supplier may then be restricted from doing business with the public sector for up to 10 years, subject to a 14-day show-cause period.
- Warranty: supplied goods must be new and free of defects; warranty is 12 months after delivery/acceptance or 18 months from shipment, whichever is earlier.
- Payment terms: within 30 days of invoice; in Rand unless otherwise specified in SCC.
- Prices may not vary from those quoted unless authorised in SCC or a bid validity extension.
- The purchaser may inspect supplier records and have them audited.
Evaluation criteria
3- Evaluation follows administrative compliance check, then preference points allocation under the 80/20 system.
- Price gets 80 points; specific goals get 20 points as per the B-BBEE ownership categories.
- No minimum qualifying score is stated.
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
28 Oct 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Catering services (natjoint visit at ficksburg port of entry on the 02 dec 2026)
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Check My ReadinessImportant Dates & Timeline
2 key dates
Tender Closing Date
30 October 2026 at 11:00
3
Days Left
Tender Published
27 October 2026
Tender was published
Tender Closing Date
30 October 2026 at 11:00
Final deadline for submission
Border Management Authority
Contact Information
www.cbrta.co.za/Key Personnel
AI Document Analysis Stages
- Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
- Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
- Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
- Document read
- Compliance review
- Bid-ready summary
FINAL BMA QUOTE PACK RFQ00213.pdf
92% High ConfidenceAI Analysis Summary
Recommended Actions
FINAL BMA QUOTE PACK RFQ00213.pdf
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CATERING SERVICES (NATJOINT VISIT AT FICKSBURG PORT OF ENTRY ON THE 02 DEC 2026)
Border Management Authority tender in Free State. Closing 10/30/2026. Catering services (natjoint visit at ficksburg port of entry on the 02 dec 2026)...
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How it Works
Organization
Border Management Authority
Contact Person
Nolda Gwatule
Phone
012-065-1147
[email protected]
Website
www.cbrta.co.za/
Address
350 Witch-Hazel Ave, Eco-Park Estate, Centurion, 0144, South Africa
30 October 2026 at 11:00
Location
Free State
Closing Date
30 October 2026 at 11:00
Organization
Border Management Authority
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