Tender Application Workspace for RFQ0103/2026

• Quotations must be submitted electronically in PDF format to [email protected] and [email protected] before 14:00 on 30 October 2026.
• Completed and signed supplier response form, including prices and supplier details.
• B-BBEE certificate or sworn affidavit.
• SARS tax number and SARS tax status pin.
• SBD 4 (Bidder's Disclosure): declares whether any director or shareholder is employed by the state or has a relationship with someone at Artscape; also discloses all CSD-registered companies linked to directors.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points under the 80/20 system.
• SBD 6.2 (Local Production and Content Declaration): required if applicable; includes local content calculations.
• SBD 8 (Declaration of Past Supply Chain Management Practices): discloses any past abuse, fraud, or failed contracts.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure to competitors.
• Submissions must include the CSD codes and a 36-digit CSD security code.
• Brochures or catalogues may accompany the quotation.
• Bids received after the closing time will be disqualified.
• Government Procurement General Conditions of Contract (GCC) of July 2010 apply to this quotation.

• Evaluation uses the 80/20 preference point system.
• Price is scored out of 80 points using the formula Ps = 80(1 - (Pt - Pmin) / Pmin), where Pt is the quoted price and Pmin is the lowest responsive quotation price.
• The remaining 20 points are allocated for B-BBEE status level: Level 1 = 20 points, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0.
• The order is awarded to the responsive quotation with the highest total points.

• The supplier must design, manufacture and supply eleven (11) customised Long Service Award trophies.
• Nine premium-quality crystal/glass trophies.
• Heavy crystal/glass base with carved crystal-shaped design.
• The words "ARTSCAPE" and "LONG SERVICE AWARD" sandblasted onto the trophy.
• A front nameplate on the base showing the recipient's name and surname, years of service, and date of long service.
• Design must be based on the previous trophy design/images provided.
• A design/proof must be submitted for Artscape approval before production begins.
• All final names, wording, and artwork are confirmed by Artscape prior to production.
• Recipient list (names, years of service, date of long service):
• Eugene October, 25 years, 1/2/2026
• Jerome Juta, 25 years, 1/2/2026
• Craig Bobbert, 20 years, 1/4/2026
• Jeremy Vorster, 10 years, 25/4/2026
• Lungisani Nkomo, 15 years, 2/5/2026
• Chane Rinquest, 10 years, 1/6/2026
• James Murtz, 10 years, 1/7/2026
• Zandile Mbizela, 10 years, 1/9/2026
• Theresa Lombard, 25 years, 1/10/2026
• Sumaya Benjamin, 10 years, 12/1/2026
• Rashied Fredericks, 40 years, 1/10/2026

+ 1 more requirement in the full document analysis

• The supplier must state the lead time, quotation validity, and return costs for damaged items.
• The pricing schedule in the supplier response form must be completed with quantity and unit prices.

• All prices must be firm and VAT inclusive.
• The quotation must include design, engraving/sandblasting, production, packaging and delivery costs.
• The supplier must indicate unit price, total price for eight trophies, VAT, lead time and quotation validity, including delivery and return costs in case of damage.
• No bid security, guarantee, or retention is stated in the document.
• The estimated value of the quotation is below R1,000,000.

• Bidders must be registered on the Central Supplier Database (CSD) and provide the CSD codes and 36-digit security code.
• Bidders or any directors listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.
• Bidders must certify that no director or shareholder is employed by an organ of state (SBD 4).
• Bidders must disclose any relationship with persons employed by Artscape (SBD 4).

• No specific contract duration, termination, or penalty clauses are stated beyond the required delivery date of 12 November 2026.

• The 80/20 price/preference point system applies.
• The remaining 20 points are for B-BBEE status level on the scale listed.
• The highest total points determine the successful bidder.