Tender Application Workspace for

• Submission method: email only, to [email protected]
• Address quotations to Tholang Mothabeng before closing date and time.
• Quotations must be typed on company letterhead.
• Returnable documents (failure to submit at closing date/time results in disqualification):
• SBD 1 (Invitation to Bid): signed as cover page with bidder details.
• Quotation on company letterhead.
• RMI Certificate (valid at time of submission).
• Annexure A (Site Visit Evaluation) – fully completed and signed.
• Valid SARS PIN (or CSD number if no TCS PIN).
• Completion of all RFQ documentation, including all declarations.
• Proof of authority (e.g. company resolution) for the signatory.
• Late bids, regardless of reason.
• Attempts to canvass SCM officers or PRASA employees during the bid process.
• Any change to quotation after closing date/time.
• Incomplete bids or non-compliance with submission instructions.
• Bids from persons in service of the state, companies with state-employed directors, or close corporations with state-employed members.

• Minimum threshold for site visit evaluation: 80%.
• Bidders failing to achieve 80% will not be considered further.
• The site visit evaluation sheet (Annexure A) is scored out of 100 and must be signed by the bidder and a member.
• Mandatory requirements on the sheet must be met, otherwise the bidder is automatically disqualified.
• Price: 80 points (80/20 preference point system).
• Specific Goals: 20 points (as per table below).
• Total: 100 points.
• Specific goals (points claimed must be supported by evidence):
• At least B-BBEE Level 1 or 2: 10 points. Evidence: B-BBEE certificate (not limited to SANAS approved) or affidavit; for JV, consolidated scorecard accepted.
• At least 51% owned by black women: 10 points. Evidence: certified copies of ID documents of owners (not older than 3 months) and CIPC registration document.
• Failure to submit proof for specific goals means points are not claimed.

• Mandatory equipment and facilities, if not met the bidder is automatically disqualified:
• Testman diagnostic tool for diagnostics, programming, and settings on the transmission ECU.
• Fully equipped dynamometer (dyno) capable of testing ZF transmissions to full operating capacity.
• Pressure testing equipment to test the reverse clutch piston (reverse pot).
• Ultrasonic cleaner for cleaning valve body components.
• Full set of genuine ZF pullers and clamps for stripping and assembling units to manufacturer specifications.
• Transmission stand.
• Micrometers and depth gauges for accurate transmission setup and tolerances.
• Fully equipped machine shop to perform basic repairs on transmission casings and components where necessary.
• Uses only genuine original parts and components during the reconditioning process.
• Assembly carried out by ZF-trained technicians.
• Scope: Remove, repair and refit a Mercedes Benz gearbox (ZF Ecomat 2 6HP602C transmission) at PRASA Pretoria Depot.
• Recon transmission with comprehensive bearing kit, full repair kit, new internal harness, solenoid set, speed sensors, retarder solenoid, filter kit, dipstick breather, oil pump assembly, spring set, pin set, tube guide set, recon valve body.
• Recon torque converter.
• Replace steel plates, friction plates, seal kit, bearings, piston.
• Refill with 37 litres of eco-fluid as per ZF specs.
• Dyno test transmission as per ZF specs.
• Strip, clean, and assemble transmission.
• Ultrasonic clean heat exchanger or replace if flow test fails per manufacturer specs.
• Replace cooler pipes and brackets.

+ 6 more requirements in the full document analysis

• Quality requirements include the use of genuine original parts during reconditioning and assembly by ZF-trained technicians.
• Equipment must include a dynamometer capable of testing ZF transmissions to full operating capacity, and pressure testing for the reverse clutch piston.

• Bidders must complete the attached Pricing Schedule (Bill of Quantities) in the prescribed format – deviation may be declared non-responsive.

• Complete the attached Pricing Schedule (Bill of Quantities) as per the format provided; deviation may render the bid non-responsive.
• Prices must be quoted in South African Rand, inclusive of all applicable taxes.
• Price offer is firm; indicate price basis and escalation formula.
• Cost breakdown must be indicated.
• Discounts will only be considered at final evaluation if unconditional.
• Delivery period: state earliest delivery period (in working days from order).
• Payment terms: PRASA pays within 30 days of receipt of correct tax invoice.
• Market-related price: If the highest scoring bidder's price is not market-related, PRASA may negotiate with the top three bidders in order; if no agreement, PRASA cancels the RFQ.

• Minimum qualifying score: 80% on the site visit evaluation (Annexure A).
• Mandatory for all bidders (except foreign suppliers with no local registered entity). Register at https://secure.csd.gov.za/.
• In consortia/JVs/sub-contracting, each party must submit separate TCS/CSD.
• Claim specific goals points as per evaluation criteria; failure to submit proof means no points claimed.
• B-BBEE Level 1 or 2 (10 points) and 51% black women ownership (10 points) – evidence as specified.
• Bidder must not be listed on Register for Tender Defaulters or List of Restricted Suppliers.
• Bidders must disclose any Politically Exposed Persons (PEPs) or Prominent Influential Persons (PIPs) relationships.
• SBD 1 (Invitation to Bid)
• SBD 4 (Declaration of Interest)
• SBD 6.1 (Preference Points Claim)
• Declaration regarding PEPs/PIPs.

• No specific health and safety requirements are stated in the tender document beyond general legal compliance. Bidders must comply with all applicable national and local laws and regulations.

• PRASA General Conditions of Purchase apply.
• The supplier warrants items against defects for one year from acceptance unless another period is stated.
• The supplier indemnifies PRASA against claims arising from negligence, infringement, or breach of statutory obligations.
• Subcontracting requires prior approval; the successful bidder remains liable for performance.
• The contract is governed by South African law, with non-exclusive jurisdiction of South African courts.
• Late deliveries may incur penalties if imposed in the order.

• Site visit evaluation sheet (Annexure A) is scored out of 100. A minimum score of 80% is required to proceed. Bidders scoring below 80% will not be considered further.
• Evaluation follows stages: Stage 1A mandatory requirements (quotation on letterhead, RMI certificate, Annexure A site visit) – fail = disqualification.
• Stage 1B (SARS PIN, complete documentation) – 5 working days to provide.
• Stage 2: 80 points for price, 20 points for specific goals (B-BBEE Level 1 or 2, and 51% black women ownership).
• The 80/20 preference point system applies.