RFQ 10375108: removal, repair and fitting of mercedes-benz gearbox – pretoria depot (site visit evaluation)

The work involves reconditioning a Mercedes Benz 0500 ZF Ecomat 2 6HP602C gearbox for a specific vehicle (VIN 9BM634061AB676285). The scope includes a full transmission rebuild with new internal components, torque converter recon, dynamometer testing per ZF specifications, removal and refit, and replacement of the engine rear crank seal. A 12-month unlimited warranty is required on the recon transmission. Any additional repairs during the first year must be quoted separately.

Closing date: 06 November 2026 at 23:30

Mandatory site visit: Not explicitly stated as mandatory, but Annexure A (Site Visit Evaluation) is a mandatory returnable document. The specification states 'WORKSHOP SIDE VISIT' and 'DYNO TEST MANDATORY' – the site visit is required to complete Annexure A.

Contact person: Tholang Mothabeng

Role: Supply Chain Management

Email: [email protected]

Telephone: 011 013 0411

Physical address (SCM office):

Umjantshi House

3rd Floor

30 Wolmarans Street

Braamfontein

Johannesburg

Submission email: [email protected]

Complaints email: [email protected]

Submission method: email only, to [email protected]

Address quotations to Tholang Mothabeng before closing date and time.

Quotations must be typed on company letterhead.

Returnable documents (failure to submit at closing date/time results in disqualification):

• SBD 1 (Invitation to Bid): signed as cover page with bidder details.
• Quotation on company letterhead.
• RMI Certificate (valid at time of submission).
• Annexure A (Site Visit Evaluation) – fully completed and signed.
• Valid SARS PIN (or CSD number if no TCS PIN).
• Completion of all RFQ documentation, including all declarations.
• Proof of authority (e.g. company resolution) for the signatory.

Disqualification risks:

• Late bids, regardless of reason.
• Attempts to canvass SCM officers or PRASA employees during the bid process.
• Any change to quotation after closing date/time.
• Incomplete bids or non-compliance with submission instructions.
• Bids from persons in service of the state, companies with state-employed directors, or close corporations with state-employed members.

Evaluation stages:

• Stage 1A (Mandatory Requirements): Quotation on company letterhead, valid RMI Certificate, fully completed and signed Annexure A (Site Visit Evaluation). Failure = automatic disqualification.
• Stage 1B (Other Mandatory Requirements, may be requested within 5 working days): Valid SARS PIN, completion of all RFQ documentation including all declarations.
• Stage 2 (Price and Specific Goals):
• Price: 80 points (80/20 preference point system).
• Specific Goals: 20 points (as per table below).
• Total: 100 points.

Specific goals (points claimed must be supported by evidence):

• At least B-BBEE Level 1 or 2: 10 points. Evidence: B-BBEE certificate (not limited to SANAS approved) or affidavit; for JV, consolidated scorecard accepted.
• At least 51% owned by black women: 10 points. Evidence: certified copies of ID documents of owners (not older than 3 months) and CIPC registration document.

Failure to submit proof for specific goals means points are not claimed.

Scope: Remove, repair and refit a Mercedes Benz gearbox (ZF Ecomat 2 6HP602C transmission) at PRASA Pretoria Depot.

Detailed work includes:

• Recon transmission with comprehensive bearing kit, full repair kit, new internal harness, solenoid set, speed sensors, retarder solenoid, filter kit, dipstick breather, oil pump assembly, spring set, pin set, tube guide set, recon valve body.
• Remove and refit transmission.
• Recon torque converter.
• Replace steel plates, friction plates, seal kit, bearings, piston.
• Refill with 37 litres of eco-fluid as per ZF specs.
• Dyno test transmission as per ZF specs.
• Strip, clean, and assemble transmission.
• Ultrasonic clean heat exchanger or replace if flow test fails per manufacturer specs.
• Replace cooler pipes and brackets.
• 12 months unlimited warranty on the recon transmission.
• Any additional repairs to be quoted for the first year.
• Recon one Mercedes 0500 propeller shaft.
• Replace leaking engine rear crank seal.

Vehicle: VIN 9BM634061AB676285

Quantity: 1 (line item YYW039GP – remove, repair & refit gearbox)

Bidders must complete the attached Pricing Schedule (Bill of Quantities) in the prescribed format – deviation may be declared non-responsive. Prices must be in South African Rand inclusive of all taxes, firm, with cost breakdown and escalation formula indicated. Discounts are only considered if unconditional at final evaluation.

Pricing format:

• Complete the attached Pricing Schedule (Bill of Quantities) as per the format provided; deviation may render the bid non-responsive.
• Prices must be quoted in South African Rand, inclusive of all applicable taxes.
• Price offer is firm; indicate price basis and escalation formula.
• Cost breakdown must be indicated.
• Discounts will only be considered at final evaluation if unconditional.
• Delivery period: state earliest delivery period (in working days from order).

Payment terms: PRASA pays within 30 days of receipt of correct tax invoice.

Market-related price: If the highest scoring bidder's price is not market-related, PRASA may negotiate with the top three bidders in order; if no agreement, PRASA cancels the RFQ.

CSD registration:

• Mandatory for all bidders (except foreign suppliers with no local registered entity). Register at https://secure.csd.gov.za/.

Tax compliance:

• Submit a valid SARS Tax Compliance Status (TCS) PIN, or a printed TCS certificate, or a CSD number if no TCS PIN is available.
• In consortia/JVs/sub-contracting, each party must submit separate TCS/CSD.

B-bbee:

• Claim specific goals points as per evaluation criteria; failure to submit proof means no points claimed.
• B-BBEE Level 1 or 2 (10 points) and 51% black women ownership (10 points) – evidence as specified.

Restrictions:

• No bids from persons in service of the state or entities with state-employed directors/members.
• Bidder must not be listed on Register for Tender Defaulters or List of Restricted Suppliers.
• Bidders must disclose any Politically Exposed Persons (PEPs) or Prominent Influential Persons (PIPs) relationships.

Standard forms:

• SBD 1 (Invitation to Bid)
• SBD 4 (Declaration of Interest)
• SBD 6.1 (Preference Points Claim)
• Declaration regarding PEPs/PIPs.

No specific health and safety requirements are stated in the tender document beyond general legal compliance. Bidders must comply with all applicable national and local laws and regulations.

PRASA General Conditions of Purchase apply. The supplier warrants items against defects for one year from acceptance unless another period is stated. The supplier indemnifies PRASA against claims arising from negligence, infringement, or breach of statutory obligations. Subcontracting requires prior approval; the successful bidder remains liable for performance. The contract is governed by South African law, with non-exclusive jurisdiction of South African courts. Late deliveries may incur penalties if imposed in the order. Payment is 30 days after receipt of correct tax invoice.

Evaluation follows stages: Stage 1A mandatory requirements (quotation on letterhead, RMI certificate, Annexure A site visit) – fail = disqualification. Stage 1B (SARS PIN, complete documentation) – 5 working days to provide. Stage 2: 80 points for price, 20 points for specific goals (B-BBEE Level 1 or 2, and 51% black women ownership). The 80/20 preference point system applies.