Tender Application Workspace for RFQ 202146

• Submission method: email only
• Email: [email protected]
• Bids sent via a link or WeTransfer will not be accepted.
• Late submissions will not be accepted; it is the bidder's responsibility to ensure the quotation is received on time.
• Returnable documents (all must be submitted with the quotation):
• CSD registration report (National Treasury Central Supplier Database).
• Valid B-BBEE certificate or sworn affidavit (to claim specific goals).
• SBD 4 Bidder's Disclosure Form: discloses whether any director or shareholder is employed by the state or connected to anyone at SABS; a false declaration disqualifies the bid.
• SBD 6.1 Preference Points Claim Form (Preferential Procurement Regulations 2022): claims points for specific goals.
• Any mandatory document omitted or unsigned.
• Failure to meet any mandatory technical requirement.
• Contacting SABS personnel other than the designated enquiry contacts; canvassing results in disqualification.

• Mandatory requirements: bidders must meet all mandatory technical requirements; failure disqualifies the bid.
• Functionality evaluation: scored on a 1–5 scale (Very Poor: 1, Poor: 2, Average: 3, Good: 4, Excellent: 5).
• Minimum qualifying score: 70% (out of 100%).
• Company experience (60% weight): years of experience in waste management and recycling.
• No relevant experience: 0
• >1 to ≤2 years: 1
• >2 to ≤3 years: 2
• >3 to ≤4 years: 3
• >4 to ≤5 years: 4
• >5 years: 5
• Failure to provide all required information scores zero.
• No contactable reference letters: 0
• 1 relevant and contactable reference: 1
• Preference points (80/20 system): only bidders who meet mandatory requirements and the 70% functionality threshold proceed to evaluation on price (80 points) and specific goals (20 points).
• 100% black ownership: 10
• 75%–99% black ownership: 8
• 60%–74.99% black ownership: 6
• 51%–59.99% black ownership: 4
• 1%–50.99% black ownership: 2
• 0% black ownership: 0

+ 6 more requirements in the full document analysis

• Scope: collection, separation, transportation, and safe/proper disposal of general and hazardous waste at SABS Groenkloof (Pretoria) and NETFA site, using appropriate methods, for a period of 90 days (three months).
• Groenkloof site requirements (per month):
• 2 x compactible skips, 8 lifts per month.
• 1 x lockable condom skip, 1 lift per month.
• Management fees, consumables, and salaries for 2 waste sorters: fixed at R12 200 per month.
• 1 x compactible skip, 1 lift per month.
• Quote for rebates from recyclables to be credited to SABS.

• Company experience (60% of functionality score):
• Contactable reference letters (40% of functionality score):
• From current or recent clients (not older than five years) for similar waste management and recycling services.
• Must be on company letterhead and include: description of services, client name, contact person, contact details, and date services were rendered.
• SABS reserves the right to verify references with the bidder's clients.

• Groenkloof: 2 compactible skips x 8 lifts; 5 non-compactible skips x 4 lifts; 1 lockable condom skip x 1 lift.
• NETFA: 1 compactible skip x 1 lift.
• Management fees.
• Consumables.
• Total per month.

• Quotation must be all-inclusive of VAT.
• Include transportation costs (if applicable) and disbursements.
• Fixed price; where foreign currencies are involved, bidders must make provision for forward cover.
• Quote separately per month for Groenkloof (skips, lifts), NETFA (skips, lifts), management fees, consumables, and waste sorters, with a total per month.
• No upfront or advance payment will be made.
• Payment only for services or goods delivered as agreed between SABS and the successful bidder.
• Quotation must remain valid for 120 days from the closing date.
• SABS may extend validity by 60 days by written notice; bidders are not permitted to amend quotations during this extension.
• Bid security: None stated.

• Valid (not expired) and certified waste management transporter licences for City of Tshwane, City of Ekurhuleni, and City of Johannesburg.
• Waste Permit under Section 20 of NEMA (third-party permits acceptable, e.g., Interwaste, Averda, EnviroServ, WastePlan, Remade).
• Valid Workman's Compensation letter (COIDA) for both general and hazardous waste.
• Legal liability insurance.
• CSD registration report.
• Required to claim specific goals points under the 80/20 system.
• No minimum B-BBEE level is stated.

• Mandatory health and safety-related requirements:
• No further health and safety plan or OHS requirements are stated.

• No further environmental impact or sustainability requirements are stated.

• Contract duration: 90 days (three months).
• Validity: quotations valid for 120 days from closing date; SABS may extend by 60 days by written notice without consent; bidders may not amend quotations during extension.
• Confidentiality: non-disclosure agreement to be signed between SABS and the bidder.
• No contract: the RFQ does not create a contract; SABS may reject non-conforming submissions or not select any bidder.
• No obligation to proceed: SABS may discontinue the RFQ process at any time without liability.
• Costs: bidders bear all costs of preparing and submitting quotations.
• Bidder's terms: SABS will not be bound by any legal or contractual terms included in the bidder's quotation.

• Functionality: scored on a 1–5 scale (Very Poor to Excellent). Minimum threshold: 70%.
• Contactable reference letters (40% weight): from current or recent clients (not older than five years) for similar services, on company letterhead, including description, client name, contact person, contact details, and date.
• No letters: 0
• 1 relevant letter: 1
• 2 relevant letters: 3
• 3 relevant letters: 5
• Price: 80 points.
• Specific goals: 20 points.
• Bidders who do not claim points receive 0 for specific goals.