Waste collection, separation & disposal services – RFQ for sabs groenkloof & nefta sites, gauteng

Closing date and time: 10 August 2026 at 12:00 (noon)

• No late submissions will be accepted.

No compulsory briefing or site visit is stated.

Enquiries:

• Contact: Lethabo Nedondwe
• Email: [email protected]
• Telephone: 011 428 6044

Alternative contact (submission email):

• Contact: Ntobeko Mweli
• Email: [email protected]
• Telephone: 012 428 6691

Submission:

• Method: email
• Email: [email protected]

Service delivery addresses:

SABS Groenkloof

1 Dr Lategan Road

Groenkloof

Pretoria, 0001

NETFA site

(Address not stated)

Submission method: email only

• Email: [email protected]
• Bids sent via a link or WeTransfer will not be accepted.
• Late submissions will not be accepted; it is the bidder's responsibility to ensure the quotation is received on time.

Returnable documents (all must be submitted with the quotation):

• CSD registration report (National Treasury Central Supplier Database).
• Valid B-BBEE certificate or sworn affidavit (to claim specific goals).
• SBD 4 Bidder's Disclosure Form: discloses whether any director or shareholder is employed by the state or connected to anyone at SABS; a false declaration disqualifies the bid.
• SBD 6.1 Preference Points Claim Form (Preferential Procurement Regulations 2022): claims points for specific goals.

Disqualification risks:

• Any mandatory document omitted or unsigned.
• Failure to meet any mandatory technical requirement.
• Contacting SABS personnel other than the designated enquiry contacts; canvassing results in disqualification.

Evaluation stages:

1. Mandatory requirements: bidders must meet all mandatory technical requirements; failure disqualifies the bid.
2. Functionality evaluation: scored on a 1–5 scale (Very Poor: 1, Poor: 2, Average: 3, Good: 4, Excellent: 5).

• Minimum qualifying score: 70% (out of 100%).
• Company experience (60% weight): years of experience in waste management and recycling.
• No relevant experience: 0

• 1 to ≤2 years: 1

• 2 to ≤3 years: 2

• 3 to ≤4 years: 3

• 4 to ≤5 years: 4

• 5 years: 5

• Contactable reference letters (40% weight): from current or recent clients (not older than five years) for similar waste management and recycling services, on company letterhead, including description of services, client name, contact person, contact details, and date services were rendered. Failure to provide all required information scores zero.
• No contactable reference letters: 0
• 1 relevant and contactable reference: 1
• 2 relevant and contactable reference letters: 3
• 3 relevant and contactable reference letters: 5

3. Preference points (80/20 system): only bidders who meet mandatory requirements and the 70% functionality threshold proceed to evaluation on price (80 points) and specific goals (20 points).

• Specific goals points:
• 100% black ownership: 10
• 75%–99% black ownership: 8
• 60%–74.99% black ownership: 6
• 51%–59.99% black ownership: 4
• 1%–50.99% black ownership: 2
• 0% black ownership: 0
• 100% black women ownership: 6
• 51%–99% black women ownership: 4
• 1%–50.99% black women ownership: 2
• 0% black women ownership: 0
• 100% owned by persons living with disabilities: 4
• 51%–99% owned by persons living with disabilities: 2
• 0%–50.99% owned by persons living with disabilities: 0
• Bidders who do not claim points will be allocated 0 points.

Scope: collection, separation, transportation, and safe/proper disposal of general and hazardous waste at SABS Groenkloof (Pretoria) and NETFA site, using appropriate methods, for a period of 90 days (three months).

Groenkloof site requirements (per month):

• 2 x compactible skips, 8 lifts per month.
• 5 x non-compactible skips, 4 lifts per month.
• 1 x lockable condom skip, 1 lift per month.
• Management fees, consumables, and salaries for 2 waste sorters: fixed at R12 200 per month.

NETFA site requirements (per month):

• 1 x compactible skip, 1 lift per month.

Additional requirement:

• Quote for rebates from recyclables to be credited to SABS.

Company experience (60% of functionality score):

• Bidder must provide a detailed company profile showing years of experience in waste management and recycling.
• Scoring:
• No relevant experience: 0

• 1 to ≤2 years: 1

• 2 to ≤3 years: 2

• 3 to ≤4 years: 3

• 4 to ≤5 years: 4

• 5 years: 5

Contactable reference letters (40% of functionality score):

• From current or recent clients (not older than five years) for similar waste management and recycling services.
• Must be on company letterhead and include: description of services, client name, contact person, contact details, and date services were rendered.
• Failure to provide all required information scores zero.
• Scoring:
• No letters: 0
• 1 relevant letter: 1
• 2 relevant letters: 3
• 3 relevant letters: 5
• SABS reserves the right to verify references with the bidder's clients.

Quotation must be submitted via email to [email protected]; bids via link or WeTransfer will not be accepted.

Pricing structure (per month):

• Groenkloof: 2 compactible skips x 8 lifts; 5 non-compactible skips x 4 lifts; 1 lockable condom skip x 1 lift.
• NETFA: 1 compactible skip x 1 lift.
• Management fees.
• Consumables.
• Waste sorters (2 salaries, fixed R12 200 per month).
• Total per month.
• Rebates from recyclables to be credited to SABS.

Quotation must be all-inclusive of VAT, include transportation costs (if applicable) and disbursements, and be fixed price (with forward cover for foreign currencies).

Only bidders meeting mandatory requirements and the 70% functionality threshold will be evaluated on the 80/20 preference points system (price and specific goals).

Pricing format:

• Quotation must be all-inclusive of VAT.
• Include transportation costs (if applicable) and disbursements.
• Fixed price; where foreign currencies are involved, bidders must make provision for forward cover.
• Quote separately per month for Groenkloof (skips, lifts), NETFA (skips, lifts), management fees, consumables, and waste sorters, with a total per month.
• Quote rebates from recyclables to be credited to SABS.

Payment terms:

• No upfront or advance payment will be made.
• Payment only for services or goods delivered as agreed between SABS and the successful bidder.

Bid validity:

• Quotation must remain valid for 120 days from the closing date.
• SABS may extend validity by 60 days by written notice; bidders are not permitted to amend quotations during this extension.

Bid security: None stated.

Mandatory requirements (failure disqualifies):

• Valid (not expired) and certified waste management transporter licences for City of Tshwane, City of Ekurhuleni, and City of Johannesburg.
• Waste Permit under Section 20 of NEMA (third-party permits acceptable, e.g., Interwaste, Averda, EnviroServ, WastePlan, Remade).
• Valid Workman's Compensation letter (COIDA) for both general and hazardous waste.
• Legal liability insurance.

Other compliance:

• CSD registration report.
• Valid B-BBEE certificate or sworn affidavit (to claim specific goals).
• SBD 4 Bidder's Disclosure Form.
• SBD 6.1 Preference Points Claim Form.

B-bbee:

• Required to claim specific goals points under the 80/20 system.
• No minimum B-BBEE level is stated.

Mandatory health and safety-related requirements:

• Valid Workman's Compensation letter (COIDA) for both general and hazardous waste.
• Legal liability insurance.
• Valid waste management transporter licences for City of Tshwane, City of Ekurhuleni, and City of Johannesburg.
• Waste Permit under Section 20 of NEMA (third-party permits acceptable).

No further health and safety plan or OHS requirements are stated.

Environmental requirements:

• Collection, separation, transportation, and safe/proper disposal of general and hazardous waste using appropriate methods.
• Waste Permit under Section 20 of NEMA (third-party permits acceptable).
• Quote for rebates from recyclables to be credited to SABS.
• Valid waste management transporter licences for City of Tshwane, City of Ekurhuleni, and City of Johannesburg.

No further environmental impact or sustainability requirements are stated.

Contract duration: 90 days (three months).

Payment: no advance payment; payment only for services or goods delivered as agreed.

Validity: quotations valid for 120 days from closing date; SABS may extend by 60 days by written notice without consent; bidders may not amend quotations during extension.

Confidentiality: non-disclosure agreement to be signed between SABS and the bidder.

No contract: the RFQ does not create a contract; SABS may reject non-conforming submissions or not select any bidder.

No obligation to proceed: SABS may discontinue the RFQ process at any time without liability.

Costs: bidders bear all costs of preparing and submitting quotations.

Bidder's terms: SABS will not be bound by any legal or contractual terms included in the bidder's quotation.

Canvassing: contacting SABS personnel other than the designated contacts, or any canvassing, results in disqualification.

Evaluation is in three stages:

1. Mandatory requirements: all must be met; failure disqualifies.
2. Functionality: scored on a 1–5 scale (Very Poor to Excellent). Minimum threshold: 70%.

• Company experience (60% weight): years of experience in waste management and recycling.
• No relevant experience: 0

• 1 to ≤2 years: 1

• 2 to ≤3 years: 2

• 3 to ≤4 years: 3

• 4 to ≤5 years: 4

• 5 years: 5

• Contactable reference letters (40% weight): from current or recent clients (not older than five years) for similar services, on company letterhead, including description, client name, contact person, contact details, and date. Failure to provide all information scores zero.
• No letters: 0
• 1 relevant letter: 1
• 2 relevant letters: 3
• 3 relevant letters: 5

3. Preference points (80/20 system): only bidders meeting mandatory requirements and the 70% functionality threshold proceed.

• Price: 80 points.
• Specific goals: 20 points.
• 100% black ownership: 10
• 75%–99% black ownership: 8
• 60%–74.99% black ownership: 6
• 51%–59.99% black ownership: 4
• 1%–50.99% black ownership: 2
• 0% black ownership: 0
• 100% black women ownership: 6
• 51%–99% black women ownership: 4
• 1%–50.99% black women ownership: 2
• 0% black women ownership: 0
• 100% owned by persons living with disabilities: 4
• 51%–99% owned by persons living with disabilities: 2
• 0%–50.99% owned by persons living with disabilities: 0
• Bidders who do not claim points receive 0 for specific goals.