Panel of moderators for sasseta assessment scripts (18 occupational qualifications)

Compulsory virtual briefing: 26 November 2026, 11:00 to 13:00, via Microsoft Teams.

• Access: join through the SASSETA website at www.sasseta.org.za.
• Admission closes at 11:15; bidders should join by 11:14.
• Non-attendance results in automatic disqualification.

Clarification deadline: 26 November 2026 at 13:00, in writing by email only.

Closing date and time: 4 December 2026 at 11:00.

Bid validity: 120 days from the closing date.

Bidding procedure enquiries

• Contact: Ms. Olivia Khoza
• Email: [email protected]

Technical enquiries

• Contact: Ms. Olivia Khoza
• Email: [email protected]

Submission

• Email: [email protected]
• Attention: Ms. Olivia Khoza

Anti-corruption hotline

• Telephone: 0800 162 111

Submission method: email only to [email protected], quoting reference RFP/SASSETA/252611118/2/2 and marked for the attention of Ms. Olivia Khoza.

Email size limit: 30MB per submission; larger files are rejected by the server.

Alternative channel: WeTransfer is permitted, but bidders must not set an expiry date and should hold a paid licence (free transfers expire after 7 days).

Prohibited channels: Google Drive or any method requiring SASSETA to request access or create an account will be treated as non-responsive.

Closing time: 11:00 on 4 December 2026. A bid arriving one second after 11:00 is late and will not be considered.

Returnable documents:

• SBD 1 (Invitation to Bid): signed cover offer with bidder and contact details.
• SBD 3.3 (Pricing Schedule – Professional Services): completed rates per script and signed acceptance or rejection of the fixed rates.
• SBD 4 (Bidder's Disclosure): discloses state employment and relationships with the procuring institution; a false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims specific-goal points; no claim means no points.
• General Conditions of Contract (Annexure A): each page initialled and submitted.
• CSD registration report downloaded from the National Treasury Central Supplier Database.
• Company letterhead quotation inclusive of VAT and all other costs, aligned to SBD 3.3.
• ETDP SETA statement of results for assessor/moderator or an ODETD certificate.
• Proof of SASSETA assessor/moderator registration for the qualification applied for.
• Qualification certificates or documents for the chosen qualification, with the qualification ticked in the Phase 2 table.
• SAQA verification letter for any international qualification.
• B-BBEE certificate or sworn affidavit, CIPC registration documents, certified identity documents of directors, and CSD report (for specific-goal points).
• Signed company resolution where the signatory is not the sole director listed on the CSD.
• Comprehensive CV of the proposed moderator, with name and surname recorded on SBD 3.3.

Disqualification risks:

• Late submission or submission through a prohibited channel.
• Non-attendance at the compulsory virtual briefing.
• Omission of any mandatory Phase 1 or Phase 2 document.
• Use of SBD forms from another entity instead of the SASSETA-issued forms.
• Failure to initial every page of Annexure A.

Evaluation is in three phases.

Phase 1 – compliance:

• Bid received by the closing date and time.
• All mandatory Phase 1 and Phase 2 documents submitted for the chosen qualification.
• SBD 1, SBD 3.3, SBD 4 and SBD 6.1 completed and signed.
• CSD registration valid at the closing date, with the CSD report attached.
• Annexure A initialled on every page.
• Any deviation eliminates the bid from further evaluation.

Phase 2 – functionality:

• Assessed per Annexure B spreadsheet, in line with the qualification applied for.
• Each criterion scored 0 to 2: 0 = no attachment or unacceptable; 1 = satisfactory; 2 = very good.
• Minimum qualifying score: 70% for functionality. Bids below 70% are disqualified.

Phase 3 – price and specific goals (80/20 system):

• Price: 80 points.
• Specific goals: 20 points, allocated as black people ownership of at least 51% = 10 points, black women ownership of at least 30% = 5 points, youth ownership of at least 30% = 5 points.
• Total: 100 points.

Award:

• The Bid Adjudication Committee considers the Bid Evaluation Committee's recommendation and recommends to the Award Authority.
• The highest-scoring bidder is usually awarded, but a lower-scoring bid may be chosen on firm, verifiable and justifiable grounds, or no award may be made.

Purpose: appoint a panel of ETD practitioners to moderate External Integrated Summative Assessment (EISA) and examination scripts for SASSETA as and when required, in line with QCTO assessment requirements.

Scope of work:

• Moderate EISA scripts against the marking memorandum and model answers supplied by SASSETA.
• Complete a moderator report after each moderation session on the SASSETA marksheet template.
• Attend the memorandum discussion meeting.
• Moderate according to the SASSETA examination schedule.
• Prepare and submit signed overall reports for each occupational qualification.

Qualifications to be moderated (NQF level, credits):

• Occupational Certificate: Family Law Practitioner (NQF 05, 205 credits).
• Higher Occupational Certificate: Close Protector (NQF 05, 52 credits), including part-qualification Transit Protection Driver (NQF 05, 29 credits).
• Occupational Certificate: Security First Line Manager (NQF 04, 165 credits).
• Occupational Certificate: Paralegal (NQF 05, 330 credits).
• Occupational Certificate: Security Officer (NQF 03, 86 credits), with part-qualifications Access Control Officer (NQF 03, 25 credits), Asset Protection Officer (NQF 03, 25 credits) and Patrol Officer (NQF 03, 42 credits).
• OC: Non-Commissioned Police Official (NQF 06, 250 credits).
• OC: Military Police Official (NQF 06, 264 credits).
• OC: Correctional Service Manager (NQF 06, 289 credits).
• OC: Commissioned Officer (NQF 06, 150 credits).
• OC: Detective (NQF 06, 171 credits).
• OC: Traffic Officer (NQF 06, 406 credits).
• OD: Road Crash Investigator (NQF 06, 376 credits).
• OC: Road Traffic Safety Officer (NQF 04, 390 credits).
• OC: Correctional Officer (NQF 05, 371 credits).
• OC: Parole Board Member (Offender) (NQF 06, 240 credits).

Conduct requirements:

• Act with honesty, fairness, objectivity and consistency.
• Apply the memorandum with proper discretion and judge learner competence against the required standards.
• Demonstrate thorough knowledge of the subject field and standards.
• Detect plagiarism and assess the logic and relevance of answers.

Reporting line: the appointed practitioners report to the ETQA Manager.

Bidders must show experience and qualifications matching the qualification applied for:

• Family Law Practitioner: 5 years in the legal field and 5 years as a SASSETA-registered assessor.
• Close Protector (including Transit Protection Driver): 3 years as a close protector.
• Security First Line Manager: 3 years in a security environment.
• Paralegal: 5 years in a legal environment.
• Security Officer and its three part-qualifications: 3 years in a security environment.
• Non-Commissioned Police Official: subject-matter expert with 3 years of operational or functional experience in CSC, crime prevention or criminal investigation with firearm and tactical competencies, or 3 years of training experience at the SAPS Academy.
• Military Police Official: 3 years in a military police environment.
• Correctional Service Manager: 5 years in a correctional environment, plus occupational learning and development experience, evidence of current practice, assessment training and sector recognition.
• Commissioned Officer: 5 years in a managerial capacity in policing.
• Detective: 4 years in policing, investigation or detective work.
• Traffic Officer: 3 years in a law enforcement environment.
• Road Crash Investigator: 5 years in road traffic safety.
• Correctional Officer: 3 years of industry experience as a developer, marker or assessor, with evidence.
• Parole Board Member (Offender): 5 years in a correctional environment shown on the CV.

A comprehensive CV of the proposed moderator must be attached, and the moderator's name and surname recorded on SBD 3.3.

Moderation must follow the SASSETA marking memorandum and the principles of assessment, with proper discretion.

Moderators must judge learner competence against the required standards, demonstrate thorough subject knowledge, and detect plagiarism while assessing the logic and relevance of answers.

A moderator report must be completed after every moderation session on the SASSETA marksheet template, and signed overall reports for each occupational qualification must be submitted to SASSETA.

Moderators must attend the memorandum discussion meeting and work to the SASSETA examination schedule.

Complete SBD 3.3 and Annexure C in full and attach a detailed quotation on company letterhead, inclusive of VAT and all other costs.

Fixed rates per script for Year 1 (date of appointment to 31 March 2027), inclusive of VAT:

• Moderating 10% of a 100-mark EISA paper: R180.00 per script.
• Moderating 15% of a 100-mark EISA paper: R200.00 per script.
• Moderating 50% of a 20-mark EISA paper: R180.00 per script.
• Moderating 100% of a paper of 10 marks or fewer: R180.00 per script.
• Total consolidated Year 1 cost: R740.00.

Annual escalation by CPIX on 1 April each year.

Bidders must tick whether they accept or do not accept the stated rates.

Record the proposed moderator's name and surname on the schedule and attach the CV.

Pricing format: SBD 3.3 (Professional Services) plus Annexure C and a detailed quotation on the bidder's company letterhead, inclusive of VAT and all other costs.

Fixed rates per script for Year 1 (date of appointment to 31 March 2027), inclusive of VAT:

• Moderating 10% of a 100-mark EISA paper: R180.00 per script.
• Moderating 15% of a 100-mark EISA paper: R200.00 per script.
• Moderating 50% of a 20-mark EISA paper: R180.00 per script.
• Moderating 100% of a paper of 10 marks or fewer: R180.00 per script.
• Total consolidated Year 1 cost: R740.00.

Escalation: annual CPIX adjustment on 1 April each year.

Acceptance: bidders must tick whether they accept or do not accept the stated rates.

Estimated contract value: not more than R50 000 000 including all taxes, which places the bid on the 80/20 preference system.

Travel and disbursements (where travel to a venue other than SASSETA is required):

• Mileage at Department of Transport rates.
• Economy-class flights only.
• Group A hire cars; Group B only for service providers outside Gauteng.
• Cost-effective airport transfers such as Uber, Taxify, Gautrain or shuttle.
• Accommodation limited to R1 400 per person per night at a three-star establishment, including dinner, breakfast and parking.
• Invoices and receipts required, plus a Google map for travel by private car.
• All travel must be approved by SASSETA in advance.

Bid validity: 120 days from the closing date.

CSD: registered on the National Treasury Central Supplier Database by the closing date, with the CSD report attached.

Tax: SARS tax compliance status PIN, or a printed TCS certificate; each consortium, joint venture or subcontractor party must provide its own PIN, TCS or CSD number.

B-BBEE: valid B-BBEE certificate or sworn affidavit required to claim specific-goal points; no certificate or affidavit means no points.

CIPC: company registration documents.

Identity: certified copies of directors' identity documents.

Professional registration:

• ETDP SETA statement of results for assessor/moderator, or an ODETD certificate.
• SASSETA assessor/moderator registration for the qualification applied for.

Qualification evidence by qualification:

• Family Law Practitioner and Paralegal: LLB degree or higher.
• Close Protector, Transit Protection Driver, Security First Line Manager, Security Officer and its three part-qualifications: PSIRA Grade A or NQF level 4 security qualification or equivalent.
• Non-Commissioned Police Official: NQF 5 policing or SAPS-related qualification.
• Military Police Official and Detective: NQF 5 military police or policing qualification.
• Correctional Service Manager, Correctional Officer and Parole Board Member (Offender): NQF level 5 or higher in correctional services or a related field.
• Commissioned Officer: NQF 5 or higher in policing.
• Traffic Officer: NQF level 6 or higher in traffic law enforcement.
• Road Crash Investigator: NQF 6 or higher in traffic law enforcement, policing or law.
• Road Traffic Safety Officer: NQF level 6 in road safety or a related field.

International qualifications: verified by SAQA, with the verification letter attached.

Experience by qualification:

• Family Law Practitioner: 5 years in the legal field and 5 years as a SASSETA-registered assessor.
• Close Protector: 3 years as a close protector.
• Security First Line Manager: 3 years in a security environment.
• Paralegal: 5 years in a legal environment.
• Security Officer and part-qualifications: 3 years in a security environment.
• Non-Commissioned Police Official: subject-matter expert with 3 years of operational or functional experience in CSC, crime prevention or criminal investigation with firearm and tactical competencies, or 3 years of training experience at the SAPS Academy.
• Military Police Official: 3 years in a military police environment.
• Correctional Service Manager: 5 years in a correctional environment plus occupational learning and development experience, current practice, assessment training and sector recognition.
• Commissioned Officer: 5 years in a managerial capacity in policing.
• Detective: 4 years in policing, investigation or detective work.
• Traffic Officer: 3 years in a law enforcement environment.
• Road Crash Investigator: 5 years in road traffic safety.
• Correctional Officer: 3 years of industry experience as a developer, marker or assessor, with evidence.
• Parole Board Member (Offender): 5 years in a correctional environment shown on the CV.

Other:

• General Conditions of Contract (Annexure A) initialled on every page.
• Signed company resolution where the signatory is not the sole director listed on the CSD.
• No bid from a person in the service of the state, or from a company whose directors or members are.

Duration: from date of appointment until 31 March 2030.

Contract form: a written contract signed by authorised representatives of both parties; signature alone does not conclude the contract.

Negotiation: SASSETA may negotiate with a prospective service provider.

Confidentiality and intellectual property: all products and data, raw or analysed, belong to SASSETA; information received may not be used or distributed without written approval, and the service provider must sign a confidentiality agreement within the contract.

Personal information: vendor information is processed only for bid evaluation and supply chain purposes, retained for evaluation and archived under SASSETA's records management policy and the National Archives Act, and not used outside this bid.

Reporting: the appointed practitioners report to the ETQA Manager.

Rejection grounds: proven corrupt or fraudulent conduct in competing for the contract; abuse of SASSETA's supply chain management systems; proven fraud or improper conduct in relation to those systems; failure to perform on a contract where proof exists. Such matters are reported to National Treasury.

Travel: prior SASSETA approval is required for all travel; claims follow the prescribed rates and accommodation limits.

Specific-goal points under the 80/20 system (20 points in total):

• Black people ownership of at least 51%: 10 points.
• Black women ownership of at least 30%: 5 points.
• Youth ownership of at least 30%: 5 points.

Supporting documents required to be awarded these points:

• Original or certified B-BBEE certificate or sworn affidavit.
• Valid CIPC company registration documents.
• Certified copies of directors' identity documents.
• CSD report.

Failure to submit any of these documents means the specific-goal points are not awarded.

Price is scored out of 80 using the lowest acceptable bid as the benchmark.