Survey of 15m² servitude and spluma consent for miniature substation, erf 7195 bloemfontein – RFQ in free state

Closing date: 13 November 2026 at 11:00.

No compulsory briefing or site visit is stated.

SCM enquiries

• Contact: Mr KD Letebele
• Telephone: 051 409 2368
• Email: [email protected]

Technical enquiries

• Contact: Simon Tsephe
• Telephone: 051 412 2285
• Email: [email protected]

Submission address

CENTLEC (SOC) Ltd

Supply Chain Management Offices

30 Rhodes Avenue

Oranjesig

Bloemfontein

9301

Submission method

• Hand delivery only; emailed quotations will not be accepted.
• Quotation must be in a sealed envelope with the quotation number (Re-Advert C03/2026) written on the front.
• Deliver to: CENTLEC (SOC) Ltd, Supply Chain Management Offices, 30 Rhodes Avenue, Oranjesig, Bloemfontein, 9301.

Format requirements

• Submit on the bidder's business letterhead.
• Bind the bid in book format (ring-bound), indexed and page numbered. Loose or stapled documents are automatically disqualified.

Returnable documents (failure to submit results in disqualification)

• Proof of registration as a Professional Land Surveyor with the South African Geomatics Council.
• Company registration documents (CK).
• Valid original Tax Clearance Certificate or SARS PIN.
• CSD registration report and certified ID copy/copies of the company owner(s).
• Municipal services clearance certificate (water, sanitation, rates, electricity) or lease agreement with current bill and rates clearances, or a current account not in arrears for more than 90 days. Where services are paid by the landlord, submit the signed lease agreement and statement of account. Bidders in non-billed areas must submit an official council letter of residence; an affidavit is not acceptable.
• MBD 4 (Declaration of Interest) completed in full and signed.
• MBD 9 (Certificate of Independent Bid Determination) completed in full and signed.
• Valid SANAS-approved B-BBEE certificate or sworn affidavit (failure to submit does not disqualify but forfeits preference points).

Documents are available from CENTLEC's website (www.centlec.co.za) and e-Tender (www.etender.gov.za).

Preference point system: 80/20 as prescribed by the Preferential Procurement Policy Regulations 2022.

Preference points (total 20):

• 50% Black owned: 5 points
• 50% Women owned: 5 points
• 50% Youth owned (under 35 years): 5 points
• Locality (bidder must have a Centlec area of supply address): 5 points

Price will be scored on the 80-point scale. No minimum qualifying score is stated.

Scope

• Survey of a 15 square metre servitude on Erf 7195, Bloemfontein.
• Obtain SPLUMA consent for the proposed miniature substation on the erf.
• Work must be carried out in accordance with the attached drawing.

Quantity: 1 service.

Delivery period: within 30 days after receiving an official order, in accordance with CENTLEC's instructions.

Quotation prices must exclude VAT but include delivery charges. The quoted price must remain valid for at least 30 days from the offer date. Payment will be made only to the company named on the official order; no third-party payments are accepted.

Pricing

• Quotation prices must exclude VAT.
• Delivery charges must be included in the quoted price.
• Quotation must remain valid for at least 30 days from the offer date.

Payment

• Payment will be made only to the company named on the official order; no third-party payments.

No bid security, guarantee, retention or turnover threshold is stated.

Mandatory eligibility

• Registered with the South African Geomatics Council as a Professional Land Surveyor.
• Registered on the Central Supplier Database (CSD) and must provide a CSD number; no official order will be issued to a supplier not registered on CSD.
• Valid tax compliance status (original Tax Clearance Certificate or SARS PIN).
• Company registration documents (CK).
• Municipal services account not in arrears for more than 90 days, or lease agreement with current bill and rates clearances, or official council letter of residence for non-billed areas. Affidavits are not accepted.
• Not in the service of the State.

B-bbee

• Submit a valid SANAS-approved B-BBEE certificate or sworn affidavit to claim preference points. Failure to submit does not disqualify but results in zero points.

Returnable forms

• MBD 4 (Declaration of Interest): discloses any director or shareholder employed by the state or connected to the department; must be completed in full and signed.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently; must be completed in full and signed.

Disqualification risks

• Failure to submit any mandatory document listed above.
• Loose or stapled bid documents.
• Late or emailed quotations.
• Quotations from persons in the service of the State.

Evaluation uses the 80/20 preference point system under the Preferential Procurement Policy Regulations 2022. Preference points total 20, allocated as follows:

• 50% Black owned: 5 points
• 50% Women owned: 5 points
• 50% Youth owned (under 35 years): 5 points
• Locality (Centlec area of supply address): 5 points

Price carries 80 points. No minimum qualifying score is stated.