Develop eight eisa examination instruments and memorandums for the occupational certificate: traffic officer (saqa ID 97639, nqf level 6, 406 credits)

SASSETA, as the QCTO-delegated Development Quality Partner and Assessment Quality Partner, requires a Subject Matter Expert to develop EISA-ready examination instruments/tools and memorandums for registered occupational qualifications.

Scope:

• Develop eight unique EISA instruments/tools and memorandums for the Occupational Certificate: Traffic Officer (SAQA ID 97639, NQF Level 6, 406 credits).
• Instruments must align with the QAS Addendum.
• Engage with Quality Partners.
• Provide a developer's report.
• Address issues raised by the Moderator, QCTO and SASSETA.

Deliverables:

• Eight unique instruments and memorandums, including part qualifications.
• Signed development reports.

Timeframes:

• Development concluded within two months.
• Eight instruments delivered within four weeks from appointment or signed SLA.

Conflict of interest:

• Bidders cannot be appointed as developer for the same qualification.
• Bidders accredited as Skills Development Training Providers cannot be appointed.

Closing date: 17 November 2026

Closing time: 15:00

Compulsory briefing: none indicated.

Contract period: from date of appointment until 31 March 2027 (with an option to extend to 31 October 2027 for moderation amendments).

Delivery deadline: eight EISA instruments and memorandums within four weeks from date of appointment or signed SLA, whichever comes first.

Quotation validity: 90 days from the closing date.

Bidding procedure enquiries:

• Contact person: Karabo Mokone
• Email: [email protected]

Technical enquiries:

• Contact person: Karabo Mokone
• Email: [email protected]

Submission of quotations:

• Email: [email protected]

Anti-corruption hotline:

• Telephone: 0800 162 111

Submission method: email

Submission email: [email protected]

Format: PDF, on the bidder's company letterhead

Closing: 17 November 2026 at 15:00

Returnable documents (all must be completed, signed and included):

• SBD 1 (Invitation to Quote): bidder details and signed offer; attach proof of authority (company resolution signed by all directors).
• SBD 3.3 (Pricing Schedule – Professional Services): itemised price for the Traffic Officer qualification, inclusive of VAT, matching the quotation total; name the proposed SME/Team Leader and attach a comprehensive CV.
• SBD 4 (Bidder's Disclosure): discloses any state employment or relationship with SASSETA officials; each consortium/JV party or subcontractor must sign its own copy.
• SBD 6.1 (Preference Points Claim): claims specific-goal points; failure to claim on the form forfeits those points.
• CSD registration document showing the MAAA number.
• General Conditions of Contract (GCC): initial every page and submit.
• ETDP SETA statement of results for an ETD qualification (or SAQA verification letter for foreign qualifications, certified within six months).
• At least one signed reference letter on a previous client's letterhead confirming satisfactory completion of a relevant assignment.
• CV of the EISA developer showing at least five years' experience in training, assessment and moderation in the Traffic Law environment.
• Valid B-BBEE certificate or sworn affidavit, CIPC company registration, certified copies of directors' identity documents, and CSD report (required to earn specific-goal points).

Disqualification risks:

• Late submission.
• Omission of the ETDP SETA statement of results (automatic disqualification).
• Quotation inconsistent with the specification.
• Use of SBD forms from another entity instead of SASSETA's attached forms.
• Failure to submit any mandatory document or to sign any returnable form.

Evaluation stages:

1. Mandatory compliance check: submission of all required documents and forms.
2. Functionality evaluation: scored on a 0–2 scale per element, weighted as below. Minimum qualifying score: 75% of functionality points. Bidders below 75% are disqualified from further evaluation.
3. Price and preference points: 80/20 system (price 80, specific goals 20), applicable to rand values up to R1 000 000.

Functionality elements and weights (total 100):

• Bidding company/EISA developer experience (reference letters): weight 60.
• 0: no reference letter submitted.
• 1: one reference letter from a client (existing or previous) for development of EISA/FISA instruments, QAS Addendum, qualification re-alignment/development, assessment standards or learning material for any SETA/Quality Assurance Body; letter on client letterhead, signed, detailing scope and client's impression.
• 2: two or more such reference letters meeting the same conditions.
• EISA developer CV (experience in training, assessment and moderation in the Traffic Law environment): weight 40.
• 0: less than five years' experience.
• 1: five years' experience.
• 2: more than five years' experience.

Specific goals (20 points):

• Black people ownership of at least 51%: 10 points.
• Women ownership of at least 30%: 5 points.
• Black youth ownership of at least 30%: 3 points.
• Promotion of South African owned enterprises: 2 points.

Price points: calculated using the 80/20 formula, with 80 points for the lowest acceptable price and proportional reduction for higher prices.

Scope of work:

• Develop a bank of eight unique EISA-ready examination instruments/tools and memorandums for the Occupational Certificate: Traffic Officer (SAQA ID 97639, NQF Level 6, 406 credits).
• Instruments and memorandums must comply with the associated QAS Addendum.
• Engage with Quality Partners (QPs).
• Provide a signed developer's report.
• Address any issues raised by the Moderator, QCTO and SASSETA on all instruments and memorandums.

Deliverables:

• Eight unique EISA instruments/tools and memorandums, including part qualifications.
• Signed development reports submitted to SASSETA.

Timeframes:

• Development to be concluded within two months of appointment.
• Eight instruments and memorandums to be delivered within four weeks from date of appointment or signed SLA, whichever comes first.

Reporting:

• Report directly to the ETQA Manager.
• Submit reports within seven days of completing work.
• Report to SASSETA's offices as required.

Conflict of interest:

• Bidders cannot be appointed as developer for the same qualification.
• Bidders accredited as Skills Development Training Providers cannot be appointed.

Bidding company/EISA developer:

• At least one completed assignment in developing EISA examination instruments/tools, FISA instruments on qualifications, QAS Addendum for occupational qualifications, re-alignment/development of qualifications, assessment standards, or learning material for any SETA/Quality Assurance Body.
• At least one signed reference letter on the previous client's letterhead with contact details, confirming satisfaction with the completed assignment.

EISA developer (key personnel):

• Must be a subject matter expert with at least five years' experience in training, assessment and moderation within the Traffic Law environment.
• Must submit a CV demonstrating this experience.

Mandatory qualification:

• ETDP SETA statement of results for an ETD qualification (e.g. Develop outcomes-based learning programmes, Plan learning events, Develop training materials, Design outcomes-based learning programmes, Co-ordinate the design of a variety of training materials, OD ETD qualification or related).
• Non-submission leads to automatic disqualification.
• Foreign qualifications must be verified by SAQA and the verification letter attached; certified copies must not be older than six months.

Conflict of interest:

• Bidders cannot be appointed as developer for the same qualification.
• Bidders accredited as Skills Development Training Providers cannot be appointed.

Quality requirements:

• EISA instruments/tools and memorandums must comply with the associated QAS Addendum.
• The developer must engage with Quality Partners (QPs).
• The developer must address any issues raised by the Moderator, QCTO and SASSETA on all instruments and memorandums.
• Signed development reports must be submitted to SASSETA.
• The service provider reports to the ETQA Manager and submits reports within seven days of completing work.

Pricing form: SBD 3.3 (Professional Services).

• Provide a single all-inclusive price for the Occupational Certificate: Traffic Officer (SAQA ID 97639, NQF Level 6, 406 credits).
• Price must include all applicable taxes (VAT).
• The amount on SBD 3.3 must match the total on the quotation.
• Price must be firm and valid for 90 days from the closing date.
• Indicate a firm delivery period/date.
• Name the proposed SME/Team Leader and attach a comprehensive CV.

Travel and disbursements (where applicable):

• Mileage at Department of Transport rates.
• Economy-class flights only.
• Group A hire cars; Group B for service providers outside Gauteng.
• Cost-effective airport transfers (Uber/Taxify/Gautrain or shuttle).
• Accommodation capped at R1 400 per person per night for three-star B&B or hotel, including dinner, breakfast and parking.
• Submit invoices/receipts and a Google map for private-car travel.
• All travel must be approved by SASSETA in advance.

Pricing:

• Complete SBD 3.3 (Pricing Schedule – Professional Services) with a single all-inclusive price for the Traffic Officer qualification, inclusive of VAT.
• The SBD 3.3 amount must equal the total on the quotation.
• Price must be firm and valid for 90 days from the closing date.
• Indicate a firm delivery period/date.

Travel and disbursements (where travel to a venue other than SASSETA is required):

• Mileage claimed at Department of Transport rates.
• Economy-class flights only.
• Group A hire cars; Group B for service providers outside Gauteng.
• Use cost-effective airport transfers (Uber/Taxify/Gautrain or shuttle).
• Accommodation capped at R1 400 per person per night for three-star B&B or hotel, including dinner, breakfast and parking.
• Submit invoices/receipts and a Google map for private-car travel.
• All travel must be approved by SASSETA in advance.

No bid security, performance guarantee or retention is specified.

CSD registration:

• Must be registered on the National Treasury Central Supplier Database by the closing date and time.
• Provide the CSD registration number (MAAA number).

Tax compliance:

• Submit a valid SARS Tax Compliance Status PIN or printed TCS certificate.
• Consortium/JV/subcontractor parties must each provide a separate TCS certificate/PIN and CSD number.

B-bbee:

• Submit an original or certified copy of a valid B-BBEE certificate or sworn affidavit to claim specific-goal points.
• No minimum B-BBEE level is stated.

Company documents:

• Valid CIPC company registration documents.
• Certified copies of directors' identity documents.

Professional/ETD qualification:

• ETDP SETA statement of results for an ETD qualification (e.g. Develop outcomes-based learning programmes, Plan learning events, Develop training materials, Design outcomes-based learning programmes, Co-ordinate the design of a variety of training materials, OD ETD qualification or related).
• Non-submission leads to automatic disqualification.
• Foreign qualifications must be verified by SAQA and the verification letter attached; certified copies must not be older than six months.

Experience:

• At least one completed assignment in developing EISA/FISA instruments, QAS Addendum, qualification re-alignment/development, assessment standards or learning material for a SETA/Quality Assurance Body.
• At least one signed reference letter on the client's letterhead with contact details.
• EISA developer must have at least five years' experience in training, assessment and moderation in the Traffic Law environment.

Other:

• Bidders or their directors must not be persons in the service of the state.
• Bidders cannot be accredited Skills Development Training Providers or appointed as developer for the same qualification.
• Initial every page of the GCC and submit it.

Contract duration: from date of appointment until 31 March 2027, with the period open to 31 October 2027 for amendments or changes required to the moderation process.

Intellectual property:

• All products and data of the project, in any format, are confidential information for SASSETA's use.
• Information received from SASSETA or stakeholders must be kept confidential and not used or distributed without SASSETA's written approval.
• The service provider must sign a confidentiality agreement within the contract.

Popia:

• Bid information will be used solely for bid evaluation and SASSETA supply chain processes.
• Information will be retained for the evaluation period and archived per SASSETA records management policies and the National Archives Act.
• Records will be scanned into digital format and stored on SASSETA backup servers and media.
• Original records will be retained unaltered.
• The Information Officer is responsible for vendor information and ensures it is secured and used only for the current bid.

General Conditions of Contract (GCC):

• Bidders must initial every page of the GCC (Annexure A) and submit it with the response.
• The GCC will form part of the contract with the successful bidder.

SASSETA's rights:

• Cancel the purchase order or delay the selection process at any time without explanation.
• Not select any respondent without explanation.
• Exclude certain services without explanation.
• Negotiate terms and conditions, including price, with a prospective service provider.
• Not accept the lowest quotation, offer or bid.

Functionality evaluation (0–2 scale per element):

• Bidding company/EISA developer experience (weight 60):
• 0: no reference letter.
• 1: one signed reference letter on client letterhead detailing scope and client satisfaction for relevant development work.
• 2: two or more such reference letters.
• EISA developer CV (weight 40):
• 0: less than five years' experience in training, assessment and moderation in the Traffic Law environment.
• 1: five years' experience.
• 2: more than five years' experience.

Minimum qualifying score: 75% of functionality points. Bidders below 75% are disqualified.

Price and preference points (80/20 system):

• Price: 80 points.
• Specific goals: 20 points, allocated as:
• Black people ownership of at least 51%: 10 points.
• Women ownership of at least 30%: 5 points.
• Black youth ownership of at least 30%: 3 points.
• Promotion of South African owned enterprises: 2 points.

Supporting documents for specific goals: valid B-BBEE certificate or sworn affidavit, CIPC registration, certified directors' IDs, CSD report. Non-submission forfeits the points.