Tender Application Workspace for TPT/2026/11/1604/14274/RFQ
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View public tender detailsProvince
KwaZulu-Natal
Closing Date
13 November 2026 at 15:00
Estimated Value
Value not specified
TRANSNET port terminals requires housekeeping industrial cleaning services for its dry bulk terminals in richards bay for a two-month period. Bidders must submit electronically via the TRANSNET e-tender submission portal by 13 november 2026 at 15h00, with all mandatory returnable documents signed, stamped and dated. The most consequential consideration is that failure to submit any mandatory returnable document, including the sbd 1, quotation form, section 5 declaration, sbd 4, and specific goals claim form, will result in disqualification.
Quick Summary
- Transnet
- KwaZulu-Natal
- Closes 13 November 2026 at 15:00 (1 day left)
AI-Analyzed Compliance Requirements
66 pointsPoint-by-point requirements consolidated and deduplicated from 1 analyzed document.
Submission Requirements
14- Method: upload via the Transnet e-Tender Submission Portal only; paper pricing schedules are not accepted.
- Access: log on to https://esupplierportal.transnet.net/portal/, register or sign in, toggle "Log an Intent", then upload your bid.
- Up to 30 MB per upload, multiple uploads allowed.
- Do not wait until closing day; submit at least one day early.
- Each company must submit through its own registered profile.
- No company may submit on behalf of another, even a subsidiary or holding company.
- In a joint venture, any JV party may use its own profile to submit for the JV.
- Closing time: 15h00 on 13 November 2026. Late bids are not accepted for any reason.
- Returnable documents: all sections must be signed, stamped and dated.
- The following are mandatory at closing time: Section 1 SBD 1 (Invitation to Bid, includes supplier information), Section 4 Quotation Form (with pricing completed electronically in the portal), Section 5 RFQ Declaration, Certificate of Acquaintance and Breach of Law Form, SBD 4 (…
- Failure to include a mandatory returnable document will result in disqualification. Indicating "No" that a mandatory document was submitted will also disqualify.
- Documents used for scoring (e.g. proof of specific goals compliance) will score zero if not submitted.
- Submit clarification queries before 12h00 on 12 November 2026 to the named contact.
- Submit complaints to [email protected].
Evaluation Criteria
9- Evaluation is staged.
- Step 1 (Administrative and Substantive Responsiveness): bid lodged on time, all mandatory returnables present and valid, bid signed by authorised respondent, priced offer submitted, material compliance with scope.
- If failed at this step, the bid is rejected.
- Step 2 (Technical/Functionality): minimum threshold not stated in the document; cross-references a TDPS attachment. Scores rounded to two decimals.
- Step 4 (Price): Price points use the 80/20 system. Formula: Ps = 80 x (1 - (Pt - Pmin)/Pmin), where Pt is the price under consideration and Pmin the lowest acceptable price.
- Step 5 (Objective criteria): Transnet may award to someone other than the highest-scoring bidder only if objective criteria justified; any such criteria would have been stated in the bid documents.
- Step 6 (Award): contract is concluded on acceptance.
- Preference points: Price 80, B-BBEE/specific goals 20, total not exceeding 100.
- B-BBEE Level 1 or Level 2 each earn 10 points; +50% Black Youth Owned Entities earns 10 points; non-compliant or B-BBEE Level 3-8 contributors earn 0 points.
Technical Requirements
2- Provision of housekeeping industrial cleaning for Transnet's Dry Bulk Terminals in Richards Bay. The contract runs for 2 (two) months.
- Full specification is attached on the TDPS portal as an electronic document.
Pricing
4- Pricing must be completed in the eSupplier portal per the electronic schedule; paper schedules are not accepted.
- Prices in ZAR including VAT, on "delivered nominated destination" basis.
- Pricing format is mandatory; deviation may disqualify.
- Total price, VAT 15% (if applicable), and total inclusive of VAT to be completed.
Financial Requirements
8- Pricing must be completed electronically in the eSupplier portal; no paper price schedule accepted.
- Prices must be quoted in South African Rand and include VAT. The price schedule says "including VAT" while the quotation form also shows a VAT 15% line.
- Use the prescribed price schedule strictly; using a different format may disqualify the bid.
- Price must be on a "delivered nominated destination" basis.
- Pricing scores are rounded to two decimals for evaluation.
- If the highest-scoring bidder's price is not market-related, Transnet may negotiate a market-related price with it, then the 2nd and 3rd ranked bidders in sequence, or cancel the RFQ.
- Unconditional price discounts are considered only in the final evaluation stage.
- No disbursement not specifically priced will be accepted.
Compliance & Regulatory
11- CSD registration: a CSD number must be provided if no TCS PIN is available.
- Tax compliance: submit a SARS TCS PIN, or a printed TCS certificate with the bid, or a CSD number. Each JV/consortium/subcontractor party must submit its own TCS/CSD.
- Ineligibility: no bids from persons in the service of the state, or companies/close corporations with directors/members who are.
- Bidders on the Register for Tender Defaulters or List of Restricted Suppliers are disqualified.
- SBD 4 (Declaration of Interest): disclose any director/shareholder employed by an organ of state or connected to the procuring institution.
- Failure to disclose all CSD-registered companies linked to directors leads to disqualification.
- SBD 9 (Certificate of Independent Bid Determination) embedded in Section 5: certify no collusion or price disclosure.
- B-BBEE: submit a valid B-BBEE certificate, sworn affidavit, or CIPC certificate (for JV, a consolidated scorecard is accepted). Failure to submit proof means no preference points claimed.
- Employment Equity: comply with the Employment Equity Act, including Section 53.
- Security clearance: the successful bidder, its personnel and subcontractors may be required to obtain security clearance at CONFIDENTIAL/SECRET/TOP SECRET level.
- All returnable documents must be submitted on the official forms, not re-typed.
Environmental
3- Transnet may request Environmental, Social and Governance (ESG) information from any bidder at any stage.
- This information is not used for evaluation or disqualification, only for record and analysis of ESG compliance.
- Subcontracting: Transnet may conduct due diligence on subcontractors to detect fronting.
Contractual Terms
13- The successful bidder must keep all returnable documents valid for the contract duration.
- If a document lapses and is not renewed when due, Transnet may terminate the agreement immediately without liability.
- The quotation (with any covering letter and subsequent correspondence) and Transnet's acceptance constitute a binding contract.
- After award, if the bidder fails to deliver within the quoted lead time, Transnet may cancel the order and recover the costs of re-quoting or accepting a less favourable offer.
- Respondents must certify they have received all necessary information and access to sites; no pricing adjustments for incorrect assumptions.
- Any material deviation from Transnet's standard terms may disqualify the bid; alternatives must be submitted on letterhead for legal review.
- The bid must remain valid for 60 business days from closing; Transnet may request an extension.
- Transnet may cancel the contract and request the bidder be placed on National Treasury's restricted database for up to 10 years for incorrect information.
- If the preferred bidder fails to sign or commence the contract, Transnet may award to the next ranked bidder at that bidder's quoted price.
- Bidders must disclose any relationship with a DPIP/FPPO and consent to processing of personal information.
- POPIA: bidders must have consents for personal information submitted and indemnify Transnet.
- No canvassing of Transnet officers or employees between closing and award; collusion disqualifies and may lead to restrictions.
- Complaints must be sent to [email protected].
Evaluation criteria
2- Technical threshold must be met to proceed to price evaluation; minimum threshold specified in TDPS attachment.
- Price scores rounded to two decimals.
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
13 Nov 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Provision of housekeeping industrial cleaning for dry bulk terminals richards bay for a period of 2 months
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Most bidders are rejected due to compliance gaps. Use our Readiness Engine to verify your status for this specific Services: Functional (Including Cleaning and Security Services).
Check My ReadinessImportant Dates & Timeline
2 key dates
Tender Closing Date
13 November 2026 at 15:00
1
Days Left
Tender Published
11 November 2026
Tender was published
Tender Closing Date
13 November 2026 at 15:00
Final deadline for submission
Transnet
As the custodian of South Africa's freight rail, ports, terminals, and pipeline networks, Transnet drives massive infrastructure procurement across civil engineering, rolling stock, port equipment, and logistics systems. These multi-billion-rand opportunities come with extensive technical annexures, CIDB grading requirements, and strict functionality thresholds. Tenders SA elevates this page into a strategic logistics-sector workspace. Our AI Matching & Recommendations proactively identifies Transnet RFQs tailored to your heavy-equipment, construction, or consulting expertise. Our document analysis cuts through dense scope-of-work documents to highlight returnable schedules and evaluation criteria. Leverage procurement intelligence to prioritize the most commercially viable projects. With our compliance gap analysis and readiness scoring, you'll catch administrative errors early, while our application assistance organizes your technical proposals and supporting documents into a compelling, compliant Transnet bid.
Contact Information
www.transnet.net/Key Personnel
AI Document Analysis Stages
- Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
- Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
- Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
- Document read
- Compliance review
- Bid-ready summary
PPA-174155-RFQ.pdf
75% Medium ConfidenceAI Analysis Summary
Recommended Actions
PPA-174155-RFQ.pdf
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Provision of Housekeeping Industrial Cleaning for Dry Bulk Terminals Richards Bay for a period of 2 months
Transnet tender in KwaZulu-Natal. Closing 11/13/2026. Provision of housekeeping industrial cleaning for dry bulk terminals richards bay for a period of 2 months...
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How it Works
Organization
Transnet
Contact Person
Cookie Naidoo
Phone
031 308 8294
[email protected]
Website
www.transnet.net/
Address
Level 200, Carlton Centre, 150 Commissioner St, Cbd, Johannesburg, 2001, South Africa
13 November 2026 at 15:00
Location
KwaZulu-Natal
Closing Date
13 November 2026 at 15:00
Organization
Transnet
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