Tender Application Workspace for RFQ2026-011-018

• Submission method: email
• Submission email: [email protected] and [email protected]
• Closing time: 13 November 2026 at 11:00
• Format: PDF, protected against modification; financial/pricing information in a separate attachment from technical/functional response
• Mark submission with bidder name, RFQ number and title
• Bids must be in English
• Returnable forms (all must be completed and signed):
• SBD 1 (Invitation to Bid): bidder details and offer cover page
• SBD 4 (Declaration of Interest): discloses any state employment or relationship with NLC personnel
• SBD 6.1 (Preference Points Claim): claims specific-goal points
• POPIA consent form: consents to processing of personal information
• B-BBEE certificate or sworn affidavit (for EMEs/QSEs)
• CSD registration report with SARS tax compliance status
• Valid proof of residence from a local municipality in the Eastern Cape
• Pricing quotation
• Late or incomplete submissions
• Omitting any mandatory form or document
• Attempting to alter terms or scope
• Involvement in more than one bid for this RFQ
• Collusion with other bidders

+ 1 more requirement in the full document analysis

• Administrative compliance: all required documents submitted and correctly completed
• Mandatory requirements: SBD 4, pricing quotation, proof of residence (Eastern Cape)
• Price and specific goals under the 80/20 preference point system (PPPFA and PPR 2022)
• Price: maximum 80 points, formula based on lowest acceptable bid
• Specific goals: maximum 20 points
• Due diligence: NLC may verify information of preferred bidder
• Contract and award: negotiation and best-and-final-offer possible
• Specific goals points (evidence: CSD report / B-BBEE certificate / sworn affidavit):
• Black ownership: 100% = 8 points; 51%–99% = 4 points; less than 51% = 0 points
• Disability ownership: 20% or more = 4 points; more than 10% but less than 20% = 2 points; less than 10% = 0 points (doctor's letter required)

• Catering for two education and awareness workshops in the Eastern Cape.
• Day 1 – 17 November 2026, KwaMaqoma Town Hall, 50 Campbell Street, KwaMaqoma (Fort Beaufort), Eastern Cape, 200 delegates:
• 2 starches (rice/dumpling/samp and pap)
• 2 meats (roasted/grilled chicken, lamb/beef)
• 2 vegetables (beetroot and spinach/morogo without cream)
• 2 salads (chakalaka and potato salad)
• Bottled still water (SANBWA-compliant) – 200
• 100% fruit juice or soft drink (bottle/can), 1 per person – 200
• Day 2 – 24 November 2026, Nqamakwe TRC Hall, Nqamakwe, Eastern Cape, 110 delegates:
• Same menu as Day 1
• Bidder must supply own cutlery, plates, tablecloths, cups and serviettes
• Deliver food on time
• Bring a printed copy of the specification each day
• Use refuse bags and remove all waste generated within the facility after service
• Reporting: to the Corporate Performance Management Division
• Duration: once-off, two days after receiving appointment letter and purchase order

• Bottled water must comply with South African National Bottled Water Association (SANBWA) standards for hygiene, food safety, quality, packaging and environmental legislation
• Food must be delivered on time
• Bidder must remove waste generated within the facility after service

• Price points calculated under 80/20 system (80 points for price)

• Pricing format: quotation, with financial information in a separate attachment
• Validity period: 60 days from closing date; bidders may be asked to extend validity in writing
• No services or goods before an official NLC purchase order is issued
• 80/20 preference point system applies (price 80 points, specific goals 20 points)

• CSD registration: compulsory, must remain registered for contract duration; provide CSD registration number and attach CSD summary report
• Tax compliance: must be tax compliant at submission and for contract duration; provide SARS tax compliance status (TCS PIN or certificate) or CSD number if no TCS
• Bidders must not be listed on Register for Tender Defaulters or List of Restricted Suppliers

• No specific health and safety requirements stated beyond food hygiene and safety compliance for bottled water (SANBWA) and general food safety obligations.

• Bid constitutes a binding offer for 60 days from closing date
• No contract until NLC issues a purchase order; no services before that
• NLC may amend, withdraw or terminate the RFQ at any time without liability
• Any attempt to alter terms or scope may render bid non-responsive
• RFQ terms take precedence over any attached documents
• No news releases about the RFQ or award without NLC consent
• NLC may conduct site inspections or request supporting documentation
• Bidders must report any material change in control/composition to NLC SCM in writing
• Bids become property of NLC and will not be returned
• NLC may reject any bid with omissions or irregularities, or waive them
• NLC may require a formal presentation at bidder's cost
• Bidders bear all costs of preparing and submitting bids
• Late bids rejected
• No canvassing NLC officers between closing and award
• Collusion leads to disqualification and restriction from state business
• Supplier performance reviews conducted; non-performance may lead to remedial action and escalation

• Evaluation follows stages: administrative compliance, mandatory requirements, price and specific goals (80/20), due diligence, and contract award.
• Specific goals points as per table: black ownership (up to 8), black women ownership (up to 4), black youth ownership (up to 4), disability ownership (up to 4).